Administrative Support Assistant III (Part Time) (College of Medicine – Phoenix) Job Vacancy in University of Arizona Phoenix, AZ 85032 – Latest Jobs in Phoenix, AZ 85032 – updated today

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Company Name : University of Arizona
Location : Phoenix, AZ 85032
Position : Administrative Support Assistant III (Part Time) (College of Medicine – Phoenix)

Job Description : ADMINISTRATIVE SUPPORT ASSISTANT III (PART TIME) (COLLEGE OF MEDICINE – PHOENIX)

Posting Number

req9068

Department

COM Phoenix Academic Affairs

Department Website Link

College of Medicine-Phoenix

Location

Greater Phoenix Area

Address

435 E 5th Street, Phoenix, AZ 85004 USA

Position Highlights

The University of Arizona, College of Medicine – Phoenix seeks an Administrative Assistant to support the Curricular Affairs Unit in its mission to inspire and train exemplary physicians, scientists and leaders to optimize health and health care in Arizona and beyond. This successful candidate will perform varied advanced administrative work requiring: initiative, independence, flexibility and excellent written/verbal communication skills. This position provides vital support for Curricular Affairs operations including: support to Electives and Pre-clerkships, administrative support for the Directors, as well as participation and support to unit subcommittees.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Performs a variety of administrative and/or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.
Creates and updates departmental files, databases and reports.
Provides guidance and assistance as needed to students, faculty, researchers and other staff on policies, practices and procedures.
Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.
Researches, summarizes and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following supervisors general direction; selects relevant information from a variety of sources.
Implements new policies, procedures or practices impacted by decisions made by supervisor at meetings and conferences.
Helps third and fourth year coordinator track down elective grades for both aways and local sites.
Uses effective communication to make sure course and clerkship directors understand LCME standards.
Coordinates complex processes and initiatives that require significant judgment such as grant proposals, faculty searches, or complicated course scheduling.
Composes and edits complex internal and external correspondence and documents such as manuscript submissions for journals.
Creates and oversees complex record-keeping systems and databases.
Prioritizes workload, meetings, and appointments to meet work unit operations. Assists in the coordination and implementation of multiple projects.
Analyzes complex information. Laying out information in reports and documents in ways that enhances readability.
Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets.
Produces reports from curricular management system as needed and analyzes information and makes recommendations based on requirement.
Coordinates business affairs, personnel matters and may interpret policies and procedures.
Opens and reviews all incoming mail; answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards.
Types or word processes correspondence, reports or other documents from rough draft, shorthand notes or dictaphone tapes; corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
Additional duties may be assigned.

Minimum Qualifications

High school diploma or equivalent, or equivalent learning attained through experience required.
Minimum of 5 years of relevant experience required.

Preferred Qualifications

Associate degree in related field and/or Higher education experience.

FLSA

Non-Exempt

Full Time/Part Time

Part Time

Number of Hours Worked per Week

20

Job FTE

0.5

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes – Full Benefits

Rate of Pay

$16.70 – $19.64 per hour depending on experience

Compensation Type

hourly rate

Grade

5

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

5/16/2022

Expected End Date

Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources
HR-PHX@arizona.edu

Open Date

3/8/2022

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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