AOPC – Administrative Assistant (22-14) Job Vacancy in Administrative Office of PA Courts Philadelphia, PA 19103 – Latest Jobs in Philadelphia, PA 19103 – updated today

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Company Name : Administrative Office of PA Courts
Location : Philadelphia, PA 19103
Position : AOPC – Administrative Assistant (22-14)

Job Description : DescriptionThis position is responsible for providing general administrative assistance, conference and office support to the Judicial Services Administrator.
Primary Duties

Composes and distributes original departmental correspondence and conference related communications to both internal and external clients using in-house office software.
Collects, inputs, maintains, organizes, and analyzes data in Excel and Access, and prepares written reports and spreadsheets on departmental activities.
Develops, produces, and distributes incidental resource materials (name tags, flyers, and conference participant lists) and assists with preparation of conference materials (mailings, binders, folders, evaluation forms, expense vouchers).
Develops and maintains departmental files and filing systems. Updates and purges files according to established procedural guidelines.
Maintains and distributes calendar of project activities and conference schedules.
Receives, acknowledges, tracks, and processes financial interest statements submitted by staff and elected officials of the Unified Judicial System.
Reviews invoices of conference-related expenditures for accuracy and inputs required financial data.
When necessary, travels independently overnight to conference and meeting facilities, using the most cost effective mode of transportation. When travel is required, responsible for bringing various conference materials to the site.
Assists with web-site updates.
Serves as the department front desk support.

Minimum Qualifications

Bachelor’s degree from an accredited college or university; OR
Any equivalent combination of experience performing administrative (non-clerical) staff work involving a variety of assignments.
An equivalent combination of education, experience, and / or training may be considered.

Additional Requirements/Preferences

Satisfactory criminal background check required.
Valid driver’s license required.
Periodic multi-day and overnight statewide travel required.
Ability to, manually or with appropriate equipment, transport and move items weighing up to 20 pounds required.

Job Type: Full-time
Pay: $38,213.00 – $44,462.00 per year
Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: One location

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