Court Administrative Officer I Civil Filing Center Job Vacancy in City of Philadelphia Philadelphia, PA 19107 – Latest Jobs in Philadelphia, PA 19107 – updated today
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Company Name : City of Philadelphia
Location : Philadelphia, PA 19107
Position : Court Administrative Officer I Civil Filing Center
Job Description : Company Description
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
Impact – The work you do here matters to millions.
Growth – Philadelphia is growing, why not grow with it?
Diversity & Inclusion – Find a career in a place where everyone belongs.
Benefits – We care about your well-being.
Agency Description
The Office of Judicial Records (formerly the Clerk of Courts) serves the Criminal Court of Common Pleas and Municipal Court as well as the Juvenile Division of Family Court.
You must visit fjdcareers.phila.gov to apply for this position by April 4, 2022. APPLICATIONS WILL ONLY BE ACCEPTED AT fjdcareers.phila.gov
Job Description
An employee in this class will serve in a staff capacity as an assistant to the manager of the Civil Filing Center. Work is performed under the direction of the manager and the Deputy Court Administrator of the Office of Judicial Records. This is administrative work of limited scope and difficulty in the Court service. An employee in this class may serve in a staff capacity as an assistant to an administrator
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Assists in supervising, providing work direction and training to subordinate staff.
May plan, assign and supervise work of subordinate staff.
May provide work direction and training to subordinate staff or volunteers.
May review work of subordinates for accuracy and completeness and evaluate employee performance
Assists in reviewing work of subordinates for accuracy and completeness; prepares reports on same.
Assists with written preparation of procedural instructions for subordinate staff.
Assists with research and preparation of departmental reports.
Collaborates with the manager to assess implementation or update of procedures to ensure success of programs administered by the departments.
Delegate’s routine situations to staff and responds directly to more complex situations or complaints.
Recommends resolutions to the manager regarding procedural problems associated with the departments.
Assists clients and general public in person and via telephone.
Prepares and collates weekly, monthly, or annual reports and drafts correspondence.
Responds to written and verbal inquiries from judiciary, judicial staff, other divisional employees, attorneys, and public regarding departmental processes and procedures.
Investigates complaints and issues from other offices and the public.
Interacts with judiciary, judicial staff, attorneys, outside organizations, and the public.
Responds to Electronic Filing System support inquiries.
Utilizes personal computer and software applications for word processing, spreadsheet, and database functions to prepare documents, spreadsheets, and records.
MARGINAL FUNCTIONS:
Maintains supply and equipment inventory for office and orders supplies as needed.
Performs related duties as required.
ENVIRONMENTAL CONDITIONS:
Normal office conditions are standard for this class.
You must visit fjdcareers.phila.gov to apply for this position by April 4, 2022. APPLICATIONS WILL ONLY BE ACCEPTED AT fjdcareers.phila.gov
Competencies, Knowledge, Skills and Abilities
Considerable knowledge of the court’s civil case management and electronic filing systems.
Considerable knowledge of the Rules of Civil Procedure.
Considerable knowledge of department standards, procedures, and practices.
Knowledge of office management standards, procedures and practices.
Knowledge of supervisory methods and practices.
Considerable knowledge of English usage and grammar.
Proficient customer service skills.
Some knowledge of principles, standards, and goals of administrative organization and management.
Ability to assist in the supervision of a moderate size group of clerical and technical employees engaged in varied tasks.
Ability to represent the department in conferences and meetings with public and private officials.
Ability to provide information clearly and concisely both verbally and in writing.
Ability to formulate and articulate a vision for the department.
Ability to supervise a staff engaged in varied clerical functions.
Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations.
Ability to establish and maintain effective working relationships with associates and the general public.
The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
You must visit fjdcareers.phila.gov to apply for this position by April 4, 2022. APPLICATIONS WILL ONLY BE ACCEPTED AT fjdcareers.phila.gov
Qualifications
REQUIREMENTS:
1. A bachelor’s degree from an accredited college or university and one (1) years of administrative experience.
OR
2. Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute for those listed above, with a minimum of a bachelor’s degree from an accredited college or university.
3. After meeting minimum standards, successful completion of a panel review and interview process.
4. City residency required within (6) months of satisfactory completion of an
employment orientation period.
6. Must successfully complete a criminal(financial) background investigation.
7. Ability to perform the essential functions of the position.
8. Proof of Covid-19 Vaccination is required.
You must visit fjdcareers.phila.gov to apply for this position by April 4, 2022. APPLICATIONS WILL ONLY BE ACCEPTED AT fjdcareers.phila.gov
Additional Information
TO APPLY: You must visit fjdcareers.phila.gov to apply for this position by April 4, 2022. APPLICATIONS WILL ONLY BE ACCEPTED AT fjdcareers.phila.gov
Salary Range: $42,520-$46,778
Did you know?
We are a Public Service Loan Forgiveness Program qualified employer
25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
We offer Comprehensive health coverage for employees and their eligible dependents
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available
The successful candidate must be a city of Philadelphia resident within six months of hire
Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.
The First Judicial District of Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the first Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
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