Executive Administrative Assistant Job Vacancy in Greater San Diego Association of REALTORS San Diego, CA 92111 – Latest Jobs in San Diego, CA 92111 – updated today
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Company Name : Greater San Diego Association of REALTORS
Location : San Diego, CA 92111
Position : Executive Administrative Assistant
Job Description : About the position
The Executive Administrative Assistant provides administrative and organizational support to the Executive Team, and manages multiple association committees, projects, and initiatives. Handles highly confidential documents and fields phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary.
Administrative
– Sends meeting invites through Outlook for the COO/CEO for onsite and offsite meetings
– Returns phone calls on behalf of the COO/CEO as directed promptly and efficiently
– Processes receipts for COO/CEO as needed for business
– Monitors departmental functions and schedules to advise COO /CEO accordingly
– Handles highly sensitive materials and legal documents in a confidential manner
– Supports the COO /CEO in the role of Liaison for several boards/committees
– Responsible for calendar management for CEO
– Supervises and leads the executive assistant and receptionist
– Provides leadership and oversight on various projects and tasks as requested
– Prepares e-mails and packages ensuring their timely dispatch
– Creates and maintains a complete and updated filing and contacts system
Communication
– Responsible for timely internal and external executive communications
Event planning
– Works closely with the team to coordinator in the planning of internal events
– Oversees the charity portion of the Holiday House event and the silent auction
– Provides support and back up in organizing executive events and meetings
Reporting
– Maintains various reports as directed by COO/CEO
– Composes and prepares confidential correspondence and reports as requested
Travel
– Coordinates complex and detailed travel arrangements, including domestic and international, for CEO and internal leadership
Job Type: Full-time
Pay: From $23.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Weekend availability
Ability to commute/relocate:
San Diego, CA 92111: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Bachelor’s (Preferred)
Experience:
Microsoft Powerpoint: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)
Work Location: One location
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