Executive Assistant II (22-0489) Job Vacancy in OFFICE OF THE ATTORNEY GENERAL San Antonio, TX – Latest Jobs in San Antonio, TX – updated today

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Company Name : OFFICE OF THE ATTORNEY GENERAL
Location : San Antonio, TX
Position : Executive Assistant II (22-0489)

Job Description : Executive Assistant II (22-0489)
(
00022170
)

Organization
: OFFICE OF THE ATTORNEY GENERAL

Primary Location
: Texas-San Antonio

Work Locations
: CS San Antonio Administrative 106 S. St. Mary’s St Suite 445 San Antonio 78205-3610

Job
: Office and Administrative Support

Employee Status
: Regular

Schedule
: Full-time

Standard Hours Per Week
: 40.00

Travel
: Yes, 5 % of the Time

State Job Code
: 0162

Salary Admin Plan
: B

Grade
: 19

Salary (Pay Basis)
: 4,400.42 – 5,580.00 (Monthly)

Number of Openings
: 1

Overtime Status
: Exempt

Job Posting
: Mar 23, 2022, 8:47:56 AM

Closing Date: Ongoing

Description

GENERAL DESCRIPTION Directly assists the Regional Administrator with administrative support. Coordinates the administrative activities for the Regional Administrator and may supervise staff. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL JOB FUNCTIONS Coordinates, prepares and supervises the preparation of forms and documents for administrative activities such as supplies, leave, travel payroll, personnel documents, purchasing, inventory, training requests and office equipment and building maintenance Provides administrative support to the region, including drafting correspondence or reports, answering phone calls, processing mail, attending meetings, assigning and monitoring tasks for regional staff, and scheduling appointments Trouble-shoots and resolves issues and complaints, such as reassigning staff to cover for absences or emergencies, monitoring work flow to identify backlogs, and inquiries May supervise support staff, including assigning and monitoring work, preparing and conducting performance plans and evaluations, initiating personnel actions, resolving work related conflicts and participating in interviewing and hiring Provides training and technical assistance Assists in developing procedures Assists with the regional budget Coordinates computer equipment and telecommunication needs with IT Coordinates office moves and/or space allocations Scan and index documents Review and maintain child support virtual files for accuracy in the Enterprise Content Management (ECM) repository Performs related work as assigned Maintains relevant knowledge necessary to perform essential job functions Attends work regularly in compliance with agreed-upon work schedule Ensures security and confidentiality of sensitive and/or protected information Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Qualifications

MINIMUM QUALIFICATIONS Education: Graduation from high school or equivalent Education: Bachelor’s degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: full-time Child Support Program, office administration, administrative support, legal support, customer service Experience: Four (4) years of full-time experience working in the following (or closely related) fields: Child Support, office administration, administrative support, legal support. Knowledge of general office practices and administrative procedures Skill in using a computer with word processing, spreadsheet or database software Skill in handling multiple tasks, prioritizing, and meeting deadlines Skill in problem solving Skill in effective oral and written communication Skill in exercising sound judgment and effective decision making Ability to receive and respond positively to constructive feedback Ability to work cooperatively with others in a professional office environment Ability to provide excellent customer service Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave) Ability to arrange for personal transportation for business-related travel Ability to work more than 40 hours as needed and in compliance with the FLSA Ability to lift and relocate 30 lbs. Ability to travel (including overnight travel) up to 5% Ability to type 45 words per minute (Typing test required at time of interview
PREFERRED QUALIFICATIONS Experience: Supervisory, team lead, or project management Knowledge: Agency policies and procedures Other Language: Ability to proficiently read, write, and speak Spanish
TO APPLY for a job with the OAG, submit a completed State of Texas job application through the OAG Job Postings Page. In addition, electronic applications can be submitted through either CAPPS Recruit or Work in Texas. A State of Texas application must be completed to be considered, and paper applications are not accepted. For further instructions on how to apply through the OAG Job Postings Page, see our How to Apply page. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code.
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER

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