Executive Assistant Job Vacancy in Ajilon Phoenix, AZ 85034 – Latest Jobs in Phoenix, AZ 85034 – updated today
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Company Name : Ajilon
Location : Phoenix, AZ 85034
Position : Executive Assistant
Job Description : Executive Assistant
LHH Recruitment is partnering with a non-profit organization in downtown Phoenix. This organization is looking for an upbeat Executive Assistant to support their CEO. This position is in office Monday-Thursday, and remote on Fridays.
Duties will include:
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Anticipate CEO’s needs in advance of meetings, conferences, etc.
Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
Follow up on contacts made by the CEO to cultivate ongoing relationships.
Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
Minimum Qualifications
Bachelor degree is strongly preferred
2-4 years of C-Suite administrative support
Must be comfortable with a vaccination policy
Proficiency with Microsoft Word, Outlook, PowerPoint and Excel are required.
Strong verbal and written communication skills.
If you are interested in this job, please apply now!
Job Type: Full-time
Pay: $55,000.00 – $70,000.00 per year
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Work Location: One location
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