Executive Assistant Job Vacancy in Gensler San Diego, CA 92101 – Latest Jobs in San Diego, CA 92101 – updated today

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Company Name : Gensler
Location : San Diego, CA 92101
Position : Executive Assistant

Job Description : At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology, and more. Fueled by passion and entrepreneurial spirit, our people reflect our enduring commitment to sustainability and bring new ideas to solve challenging problems. Whether we’re refreshing a retailer’s brand, planning a new urban district, or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient, and more impactful.

Your Role

As an Executive Assistant for the San Diego team, you will be a cultural ambassador for our office with an integral role in daily business interactions. Embracing your passion for people and entrepreneurial spirit, you will provide executive support to the office managing director. You will be responsible for collaborating with key teams in support of our clients as an influential contact for internal and external relations.

What You Will Do

Executive Administration

Manage calendar, meetings, and travel needs for office managing director

Process monthly expense reports.

Proof and create presentations as needed.

Field and organize emails for managing principle

Assist in coordinating logistics around monthly All-Hands meetings.

Organize acquisition of gifts and acknowledgements as needed.

Interact with financial reporting software and internal databases as needed.

Be accountable for partnering with office and studio leadership to execute daily business operations, including handling of confidential organizational information.

Workplace Experience

Partner with office leadership to evolve office culture.

Build relationships with vendors to support our hybrid workplace experience.

Foster a culture of collaboration and learning through support of office initiatives.

Support meetings and events as needed.

Be accountable for maintaining an exceptional workplace experience to fulfill the daily business operations for both our internal and external audiences.

Your Qualifications

Bachelor’s degree or 3+ years of equivalent experience in an administrative capacity.

Proficient with Microsoft Word, Excel, Outlook, Power Point and Online meeting platforms

Organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines.

Excellent verbal and written communication skills.

Action-oriented and a strong critical thinker with a desire to learn.

Ability to interact effectively with all levels of management.

Experience with Adobe InDesign preferred

General knowledge of office operations preferred.

Life at Gensler

As a people-first organization, we are as committed to enjoying life as much as we are to delivering best-in-class design. From curated local art exhibits to Tech Talks to “Well-being Week,” our offices reflect our people’s diverse interests.

Gensler is committed to

Diversity, Equity and Inclusion
. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change and celebrate diversity and our commitment to creating an inclusive workplace environment.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for professional licenses and associated renewals and exam fees.

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