Executive Assistant Job Vacancy in Qdoba San Diego, CA 92108 – Latest Jobs in San Diego, CA 92108 – updated today

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Company Name : Qdoba
Location : San Diego, CA 92108
Position : Executive Assistant

Job Description : POSITION SUMMARY:The Executive Assistant is responsible for performing comprehensive administrative support for QDOBA’s Chief Marketing Officer(Karen) and Chief Development Officer(Jim). This position requires attention to detail, the ability to think critically, anticipate needs, and offer solutions to problems with a high level of professionalism. This position requires a minimum of three in-office days per week. Therefore, candidates must be in San Diego.
The successful Executive Assistant is self-driven and will ensure that the Operation Team’s productivity is enhanced by managing calendars, meetings, and travel schedules. Will ensure that meetings are scheduled and prepared for, including the coordination of offsite events in various time zones. This position requires the ability to manage and coordinate complex business travel, by developing itineraries and agendas, booking transportation, hotel, and meeting accommodations. Must have the ability to manage multiple important assignments by establishing objectives, determining priorities, managing timelines and gaining the cooperation from others to ensure successful completion. Must be comfortable working/interfacing with all levels within the organization and fostering and maintaining strong working relationships.
KEY DUTIES/RESPONSIBILITIES:
Areas of specific responsibility include, but are not limited to, the following:
· Arrange complex and detailed travel plans· Manage extremely active calendars· Manage information flow in a timely and accurate manner· Prepare and book conference rooms as appropriate· Coordinate and maintain executives’ schedules and provide expense report assistance· Possess strong PowerPoint skills to review, edit and facilitate merging of multiple decks for board meetings, etc.· Prepare and edit correspondence, communications, presentations, and other documents· Organize and execute meetings and events· Occasional note-taking· Provide a bridge for smooth communication between internal departments by working closely with the Operations team· Demonstrate leadership to maintain credibility, trust, and support with Senior Leadership and Administrative Support Team· Keep Executives well informed of upcoming commitments, following up appropriately· Act as a barometer, having a sense for the issues taking place· Prioritize conflicting needs, handle matters expeditiously and proactively· Other responsibilities as assigned
QUALIFICATIONS:The successful candidate will be a self-starter who is comfortable working in a fast-paced environment. Collaboration and contribution to a supportive team culture is essential. This person must have the desire and ability to work with many individuals across all aspects of the organization.
· 5+ years progressively responsible administrative experience supporting executive level management· Strong interpersonal skills· Sense of urgency· Excellent oral and written English communication· Outstanding organizational and time management skills· Aptitude for managing multiple priorities· Ability to maintain a high level of confidentiality and discretion· Enjoys and promotes a productive, respectful, and collaborative work environment, adding to the company’s positive culture· Ability to build relationships crucial to the success of the organization· Excellent spelling, grammar, punctuation, and telephone skills.· Ability to type 60-70 wpm. Advanced knowledge and proficiency with Microsoft Office Suite applications (Word, Excel, PowerPoint and Explorer)· High school diploma, G.E.D. or equivalent required; some college level business courses or · vocational training helpful. Associate’s or bachelor’s degree preferred.
Location: 350 Camino De La Reina, San Diego, California 92108
Job Type: Full-time
Pay: $70,000.00 – $80,000.00 per year

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