Executive Assistant Job Vacancy in The Glen at Scripps Ranch CCRC LLC San Diego, CA 92131 – Latest Jobs in San Diego, CA 92131 – updated today

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Company Name : The Glen at Scripps Ranch CCRC LLC
Location : San Diego, CA 92131
Position : Executive Assistant

Job Description : Great Place to Work certified 2 years in a row!!!
The Glen at Scripps Ranch is hiring an Executive Assistant!
$25.00 per hour Monday-Friday – 8:30am-5:00pm

STABLE HOURS and *FUN WORK ENVIRONMENT*
Competitive Wages / Fulltime Benefits

Paid Time Off, Paid Holidays, and Paid Flex Holidays
Medical, Dental, Vision, Life Insurance, Flexible Spending Accounts
401k with Employer Match
Tuition Assistance
Commuter Reimbursement

The Glen at Scripps Ranch is hiring an Executive Assistant. As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by his/her willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Director’s behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.
PRINCIPLE DUTIES:
Administrative

Assists the Executive Director with various administrative needs and special projects as needed. Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director.
Publishes a weekly newsletter from management to the Resident population.
Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes.
Maintains and orders the office supplies, including postage.
Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick.
Coordinates the review and publication of the annual Resident Handbook.
Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation
Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc.
Provides as needed support to other directors/managers as needed

Public Relation

Assists residents, residents’ families, and staff members with questions relating to the Administration Office and community policies and procedures.
Point of contact for vendors who work with the copy machines, postage machines, printing company, etc.
Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times.
Effectively listens to concerns and responds timely with empathy.
Attends Community functions and assists as needed.

Supervisory

Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.

QUALIFICATIONS:

At least three years experience as an Administrative Assistant, preferably at the executive level.
Notary Public preferred.
Must have excellent customer service/hospitality and writing skills
Positive outlook and be energetic
Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, Powerpoint, and Outlook)
Ability to multitask, working on projects while answering the phone and greeting visitors.
Ability to communicate effectively in English and perform simple mathematics.
High School graduate.

CRITICAL FUNCTION: This position is essential to the safety of our residents and staff; and to the operation and function of The Glen at Scripps Ranch. Employee may be recalled to report to work for an emergency, unusual occurrence, resident care need, visit from regulatory/governing agencies or any other event deemed necessary by the Administrator, Executive Director and designee.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS: Must be able to sit at a desk for up to six hours per day; must be able to stoop, bend, stretch, and squat to access files and various documentation. Must be able to lift up to 35 lbs occasionally. When lifting over 35 lbs, you are required to ask for assistance. Occasionally push and/or pull wheeled carts and equipment generally weighing up to 200 lbs.

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