Executive Asst – 90298955 – Philadelphia Job Vacancy in Amtrak Philadelphia, PA 19104 – Latest Jobs in Philadelphia, PA 19104 – updated today

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Company Name : Amtrak
Location : Philadelphia, PA 19104
Position : Executive Asst – 90298955 – Philadelphia

Job Description : Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?
SUMMARY OF DUTIES:
This position reports to the Chief Logistics Officer, P&MM and provides administrative and secretarial support to ensure efficiency and effectiveness of the day-to-day operations of the office. The incumbent is responsible for all administrative functions including, but not limited to, correspondence preparation and editing, scheduling, meeting preparation, liaison to the Chief Financial Officer Finance and high-level staff. Also must prioritize and route action items, coordinate travel plans, hotels and car service and maintain calendar. Handles confidential/sensitive information and works on multiple projects in a fast-paced environment.
ESSENTIAL FUNCTIONS:
Provides administrative and secretarial support to the office of the Chief Logistics Officer, P&MM or Deputy Logistics Officer, Mat’l Mgmt.Acts as liaison with other departments and outside agencies, including high-level staff such as CEO’s, Presidents, Senior Vice Presidents and Chiefs.Composes, edits, and assists in preparation of all correspondence.Coordinates travel plans, hotels, and car service; and maintains calendar.Works on multiple projects in a fast-paced environment and deals with confidential/sensitive information.Coordinates and prepares all board requested items, reports, etc. Interacts with senior staff members to obtain all pertinent information required.Acts as backup to Sr. Manager Budget Planning for initiation of staff summary actions, monthly performance reports and follow-up on personnel actions.Responsible for department Verizon and Nextel telephone accounts which requires monitoring and reviewing activity and making sound decisions in regards to expenditures.
MINIMUM QUALIFICATIONS:
High School diploma.Demonstrated knowledge of secretarial, office administration procedures and knowledge and use and operation of standard office equipment.Demonstrated analytical ability in order to gather and summarize data for reports, find solutions to various administrative problems and prioritize work.Must be attentive to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.Extensive knowledge (intermediate to advanced) of business, secretarial, office administration procedures including word processing, spreadsheets, graphs and charts.Typing minimum of 55 WPM.Must have a high level of interpersonal skills to handle sensitive and confidential situations. Must possess demonstrated poise, tact and diplomacy.
PREFERRED QUALIFICATIONS:
Bachelor’s degree in Business Administration or advanced secretarial courses.Strong management skills.
COMMUNICATIONS AND INTERPERSONAL SKILLS:
Must have excellent oral and written communication skills.
Requisition ID:76443
Posting Location(s):Pennsylvania; Delaware; New Jersey
Job Family/Function:Administrative Support
Relocation Offered:No
Travel Requirements:Up to 25%

Amtrak employees power our progress through their performance.
We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family and a high performance culture that recognizes and values your contributions and helps you reach your career goals.
All positions require pre-employment background check verification, a pre-employment drug screen and proof of full vaccination against COVID -19. Amtrak is committed to a safe workplace free of drugs and alcohol and performs pre-employment substance abuse testing. Marijuana, notwithstanding any statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Candidates who engage in the usage of marijuana will not be qualified for hire. Successful applicants for employment with Amtrak must be fully vaccinated against COVID-19 by the date of hire as a condition of employment, subject to requests for accommodation. Fully vaccinated means 14 days have elapsed since receiving the second dose of the Pfizer or Moderna vaccine or 14 days since receiving the Johnson & Johnson vaccine.
In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.
Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.
POSTING NOTES: Administrative Support || Corporate Jobs

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