Executive Coordinator Job Vacancy in San Diego State University Research Foundation San Diego, CA 92120 – Latest Jobs in San Diego, CA 92120 – updated today

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Company Name : San Diego State University Research Foundation
Location : San Diego, CA 92120
Position : Executive Coordinator

Job Description : Overview:

This position is open until filled with the first review of applicants on April 7, 2022.

Become a part of our innovative team dedicated to creating positive change. At San Diego State University’s (SDSU’s) HealthLINK Center for Transdisciplinary Health Disparities Research (Center), our vision is to inspire transformational and collaborative research that promotes health and well-being for all people and communities. Fundamental to our mission is the advancement of health equity. Our collective efforts are driven by a diverse and multi-disciplinary team that includes wide ranging expertise at all levels of our organization. We are based a short 1.2 miles off the SDSU campus and benefit from the culture of diversity and inclusion that SDSU, a Hispanic-serving institution, offers.

We are seeking a critical thinker with the ability to work independently and efficiently and effectively problem solve. The ideal candidate will have a professional and pleasant demeanor, prior experience with providing executive-level support, and demonstrated experience with maintaining confidentiality. Essential skills include excellent time management, attention to detail, professional discretion, fluency in Microsoft Office applications (Word, Excel, PowerPoint, etc.), and excellent verbal and written communication skills.

If you have enthusiasm for working in a research community committed to diversity, equity and inclusion and are looking to become a key player in the essential daily functions of a powerhouse organization, this is the position for you!

We value your hard work, integrity, and commitment to our research, and we put people first by offering you benefits that support your life and well-being.
Responsibilities:

As the Executive Coordinator, you will have the opportunity to:

Perform administrative functions to efficiently support the Co-Directors including:
Manage Co-Directors’ calendars
Compose and prepare confidential correspondences
Develop and manage discretionary budgets
Provide ongoing public relations on Co-Directors’ behalf with visiting collaborators, executives, and VIPs
Act as a gatekeeper in a critical role with diplomacy
Performing administrative/office management of the Co-Director’s Suite
Assist the Center Co-Directors in maintaining strategic priorities
Anticipate and solve problems to facilitate the productivity of the Center Co-Directors
Serve as the Executive Team’s primary point of contact for internal/external customers
Arrange detailed travel plans and logistics for the Executive Team
Schedule meetings across Center components
Serve as an administrative liaison across different Center components and multiple departments within SDSU Research Foundation and the University
Manage a variety of special events and coordinate attendance and participation

Qualifications:
MINIMUM KNOWLEDGE & ABILITIES REQUIRED

Thorough mastery of written and oral communication skills, including English grammar, spelling, and punctuation;
Expertise in using office software packages, technology, and systems;
Ability to interpret and apply policies and procedures independently, and use judgment and discretion;
Ability to troubleshoot most office administration problems and respond to all inquiries and requests;
Ability to understand problems from a broader perspective;
Ability to effectively handle interpersonal interactions at all levels
Ability to plan and prioritize administrative and clerical work activities and provide support to coworkers on work
processes and procedures

Knowledge of basic budget policies and procedures
Ability to perform standard business math, such as calculate ratios and percentages, track financial data
Ability to display flexibility and handle frequent interruptions
Ability to relate well to others within the Center environment;
Ability to demonstrate strong organizational and time-management skills
Ability to understand and follow posted work rules and procedures
Ability to display motivation, initiative and strong interpersonal skills;
Ability to be organized, meet deadlines, demonstrate detail orientation; possess and demonstrate good judgment
and common sense

Ability to demonstrate a high level of cross-cultural sensitivity

MINIMUM EDUCATION AND EXPERIENCE

High school diploma
6-years of progressively responsible experience in an office or administrative environment

ADDITIONAL APPLICANT INFORMATION:

The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

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