Hospitality Associate/Office services $25 Job Vacancy in Forrest Solutions San Diego, CA – Latest Jobs in San Diego, CA – updated today

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Company Name : Forrest Solutions
Location : San Diego, CA
Position : Hospitality Associate/Office services $25

Job Description : Do you enjoy working in hospitality and helping others? If you have a positive, professional demeanor and understand the importance of making and keeping loyal customers and clients happy, this opportunity is perfect for you!
Now Hiring OFFICE SERVICES & HOSPITALITY ASSOCIATE!
*PLEASE NOTE YOU MUST BE FULLY VACCINATED FOR THIS ROLE
Hours: M-F, 7:30am – 4:30am, 8 hours/day.
Pay: $25
JOB DESCRIPTION:
o Pantry and Catering Services
§ Establish White Glove standards (wipe downs, alignment of products, clear organization) for all pantry areas; including checking expiration dates and rotating stock. Food & Beverage display items to be kept in impeccable condition at all times, this to include any backup inventory in all storage areas
§ Perform pantry and kitchen cleaning, maintain Kitchen supply inventory, stock shelves, and refrigerators, make coffee and fill/empty dishwashers
§ Unload, unpack, and distribute/arrange daily food deliveries in pantry areas. Continually consolidating, storing, and disposing of unused perishables
§ Place orders for catering and other food and beverage needs for meetings to include F&B setup, food display, and post-meeting clean ups within a timely manner
§ Upon receipt of catering, food, and beverage supply orders, confirm that all items orders have been delivered and confirm invoice pricing
§ Impeccably keep public or communal eating and socializing areas to include patios with all chairs, barstools and tables, and other attendant furnishings always site inspection ready for employees and clients
o Elevated Catering Options
§ Forrest Solutions can collaborate with the firm and implement standardized elevated catering options/menus
§ Establish menu criteria
§ Consolidate ordering
§ Streamline vendor process
o Conference Room Management and Day-To-Day Tasks
§ Obtain meeting room schedule from firm MRM system each night to prepare for the day ahead. All morning setups such as food and beverage (F&B) and furniture layouts are to be the set night before the morning meeting.
§ Perform audits on reservations to ensure all items are on track; have a clear contingency plan to accommodate any potential Ensure rooms are clean and set upper specification before the meeting start time to include blinds up and neatly aligned, lights are functional, chairs neatly aligned and at a uniform height , whiteboards cleaned, meeting supplies stocked, and glass surfaces are cleaned
§ Perform breakdowns in a timely and organized manner for white-glove perfection
o Conference Room Sweeps
§ Floor walk and conference room checklist utilized during hourly floor sweeps
§ Utilize checklist to ensure all setups are done to properly:

All pens, markers, and writing pads refreshed
Beverages and catering supplies stocked
Dusting and wipe downs
Clean all glass surfaces
All blinds and chairs in perfect alignment and working order
All electronics in working order and wires hidden or neatly organized

§ Immediately report any problems with any Furniture, Fixture, and Equipment (FF&E) to the appropriate department and track the issue to completion
o Ordering and Stocking
§ Establish Just-In-Time ordering processes for procurement of pantry and kitchen supplies to minimize unnecessary wastage and over-ordering. Collaborate with Procurement Team to ensure proper levels of other conference room supplies
§ Track supply orders and daily inventory levels
o Management of Expenses and Budget
§ Obtain correct approval and billing information for an all-expense-related activity to include food and beverage, equipment rentals, supplemental labor, etc., and monitor any such charges’ accuracy. Audit invoices against approved quotes/proposals and rectify any issues with the vendor
§ Audit all invoices before submitting them to the internal customer for review and payment
o Reporting
§ Regular reporting provided to management to track customer satisfaction SLAs
§ Monthly tracking of conference room utilization
§ Reporting on occupancy rates, most requested services and rooms, the volume of requests, high volume of users
§ Monthly reporting on all Hospitality requests
NON-LEGAL SERVICES/SUPPORT
o Reception/Client and Visitor Experience
§ Answer and transfer main phone line calls
§ Greet and escort clients, guests, and visitors
§ Manage Meeting Room Manager (MRM) System (Office and Conference Room Reservations)
§ Monitor San Diego office general calendar/schedule of events
o Building Management/Landlord
§ Interface with Property Management/Building Manager/Landlord Reps
§ Visitor Registrations: {TBD} (Building) and Envoy (GD) for Visitors
§ Assist Facilities Team with freight elevator reservations, Certificate of Insurance (COI) validations, and any vendor access documentation.
§ Assist with available Building Amenities (Fitness Center, Bike Storage, etc.)
o Copy/Print/Supplies Procurement
§ Check and fill paper in all copy machines/patrol throughout the day
§ Observe and clear paper jams; determine service call needs
§ Manage Guest Office Reservations (make sure offices are neat and have supplies
§ Ownership of all office supplies: inventory, ordering, organization, stocking, cleaning
§ Patrol copy areas throughout the day for cleanliness; stocking; organization
o Mailing and Shipping/Receiving
§ Postage Machine (usage, maintenance, service calls)
§ All Mail Services (USPS, Fed-Ex, UPS) including shipping, receiving, delivering, monitoring mailing supplies
§ Assist in routing incoming/outgoing mail/packages
o Facilities and Workspaces
§ New Employee Office/Desk Set-ups
§ Departing Employee Desk Clean-up
§ Assist with Office Moves/Move-In
§ Work with Facilities Team to handle furniture/equipment repairs and maintenance issues
§ Support Facilities Team in the maintenance of First Aid Kits and AEDs
o Assist with other office amenities as applicable (After-hours Meal Program, Dry Cleaning, Car Service, etc.)
Job Types: Full-time, Contract
Pay: $25.00 per hour
Schedule:

8 hour shift

Experience:

OFFICE SERVICES: 1 year (Preferred)
Hospitality: 2 years (Preferred)

Work Location: One location

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Post Tags : , San Diego, CA, jobs in San Diego, CA, Hospitality Associate/Office services $25 jobs in San Diego, CA

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