HR Coordinator & Office Assistant Job Vacancy in Ascent Funding San Diego, CA 92101 – Latest Jobs in San Diego, CA 92101 – updated today

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Company Name : Ascent Funding
Location : San Diego, CA 92101
Position : HR Coordinator & Office Assistant

Job Description : Title: HR Coordinator & Office Assistant Location: Downtown San Diego Work Schedule: In the office M-Th 8 am – 5 pm, work from home most Fridays Ascent Funding, LLC (Ascent) is a student success company on a mission to revolutionize the way students plan and pay for higher education by offering better financing options, student-driven innovation (co-created with students), and financial wellness resources to encourage more informed decisions today that open up brighter future opportunities.
We aim to fix a broken higher education system by being transparent and offering products that support a greater population of students through our Ascent College (cosigned and non-cosigned student loans for college and graduate school) and Bootcamp (consumer loans for technical bootcamps and accelerated skills training programs) financing options.
We believe education is an investment in your future, and we want to empower you and students of all economic backgrounds and disciplines to maximize your return on that investment. Ascent offers exclusive benefits (such as 1% cash back, scholarships, Refer A Friend, and Rewards Program) as well as free resources that set students and families up for financial success.
Ascent was named “Best Places to Work” by the San Diego Business Journal for six years and named “San Diego’s Best & Brightest Companies to Work For in 2022.” Furthermore, Ascent was named Best Private Student Loan for 2021 by Forbes Advisor and NerdWallet.
We are looking to add an HR Coordinator & Office Assistant to our team to help us with day-to-day office and HR duties as well as special projects. In this role, you will serve as a support resource and assistant to the Executive Assistants and HR team by performing general office, clerical/admin, and HR duties.
Admin & Office Assistant Responsibilities:

Light receptionist duties including greeting visitors at the door and answering phone calls (minimal)
Provide office tours for new hires, clients, and/or prospective employees
Supports facilities related duties including coordinating with IT for badge access
Request and pick up parking badges and/or validations as needed
Track and follow-up on the use of the athletic club badges
Verify vaccination status for any employee/visitor that comes on-site
Monitor and order office supplies and/or food/drinks as needed
Ensure cleanliness of break rooms and balcony/patio areas
Receive, sort, and deliver mail and packages
Order lunches as needed, including picking up orders and delivering to appropriate departments
Adhere to company policies, specifically ensuring the security of confidential documents
Assist in cubical moves and/or preparing a cubical/desk for a new employee
Prepare conference rooms for in-person and/or virtual meetings
Regularly participates in and plans all employee events, sometimes outside the scope of normal work hours
Act as a liaison for key team members who are not in the office on a daily basis
Schedule meetings for HR and other VPs as needed as well as serve as a calendaring resource for the EAs in times of either high demand and/or during vacation/absences.
Obtain, track, and provide receipts as well as submit monthly expense reports to AP for reimbursement.
Other duties as assigned

HR Coordinator Responsibilities:

Performs customer service functions by answering employees’ requests and questions
Assists with recruitment and interview processes, including scheduling candidates for interviews (JazzHR)
Coordinates with management and HR to onboard new employees, including but not limited to:

Submit background checks, conducting candidate reference checking, submitting IT request tickets and entering/updating the employees’ profile in our HRIS system
Verifying documents for new employees I-9 forms
Print name tags and set-up at employees’ cubical/office
Welcoming new employees on their first day in the office

Assist with bi-weekly payroll processing, including reviewing and preparing timekeeping reports
Run reports in HR/payroll systems (i.e. Namely) and follow-up with employees for outstanding items as applicable.
Update employee profiles with applicable changes (i.e. new job titles)
Assists or prepares correspondence, employee surveys (Typeform), and/or light design editing (Canva)
Assists in HR-related initiatives such as: open enrollment, performance reviews, and training
Scan mail and/or HR files, delivering and/or saving documents, including both paper and electronic filing
Maintain the security and confidentiality of employee-related information and files
Assist on ad hoc projects and/or HR-related events (i.e. wellness challenges)
All other duties as assigned

Minimum Requirements:

High school diploma or equivalent with at least 2 years of relevant experience
Strong organizational skills, with a high level of attention to details
Must be an effective communicator, both orally and written
Ability to work collaboratively in cross-functional teams
Proven ability to move from task to task and keep multiple pending items in the air at one time
Excellent time management and organizational skills
Team player that collaborates well with others and is adaptable in an ever-changing environment
Must always maintain confidentiality of sensitive information/matters
Must be proficient in the use of MS Office products, specifically Outlook, and Excel
Must be able to be present on-site Monday through Friday from 8-5

Bonus points if you have:

Associate’s degree or higher
Have experience using Teams and/or Zoom
Have experience working with: JazzHR, Namely, Typeform, Canva and/or LMS systems
Have experience working for a small to mid-size company in a role where you had to wear multiple hats

Qualities we look for in our candidates:

An eagerness to learn and grow your skills
A drive to succeed, a sense of urgency, and a passion for the work
All-around good team leaders who are approachable and dedicated to helping others succeed

Benefits & Perks:

Annual Bonus
Company Stock Options
Medical, dental, and vision coverage
Annual HSA contribution of $1,500
Life insurance, disability, and critical illness
401(k) with company match
12 Paid Holidays including your Birthday off
Discounted Pet Insurance for our fur babies
Unlimited free snacks and drinks in the office
Tuition reimbursement program
Flexible schedule and work-from-home options
Home office stipend and technology allowance
Generous PTO, including Paid Parental Leave
$2000 Vacation Incentive Bonus every 3 years + $1000 Sabbatical Day
Company parties, summer BBQs, virtual events
Community, Parking, Wellness funds, and more

Learn more about our benefits by viewing our 2022 Employee Benefits Guide.
The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.
Equal Employment Opportunity
It is the policy of the Company to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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