Management Assistant Job Vacancy in Hines Houston, TX – Latest Jobs in Houston, TX – updated today

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Company Name : Hines
Location : Houston, TX
Position : Management Assistant

Job Description : Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As a Management Assistant with Hines, you will provide advanced administrative support to the Head of Office, Investment Management and Global Chief Investment Officer (GCIO) to ensure the smooth operation of the Investment Management executive office. Responsibilities include, but are not limited to:

Coordinate special activities and liaison functions such as travel arrangements, meetings, interviews, and conference/Zoom calls; managing all aspects of domestic and international travel.
Establish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports.
Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
Complete special projects to support assigned area.
Prepare and process monthly expense reports.
Ensure that office supplies meet assigned group’s supply and stationary needs.
Responsible for calendar scheduling and review of all recurring calls and updating on a yearly basis; maintenance of GCIO calendar and IM calendar.
Draft presentations, reports, and correspondence.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor’s degree preferred.
Five or more years of progressive experience in supporting an executive in a professional office environment; and/or suitable experience in a fast-paced environment.
Demonstrate strong initiative and work ethic.
Demonstrate professional composure and diplomacy working with senior level executives.
Ability to manage and prioritize multiple tasks while meeting deadlines.
Extremely detail oriented and able to see the big picture when managing tasks.
Ability to make comparisons between sets of data identifying trends in data, drawing conclusions, and suggesting solutions.
Demonstrate sound judgment and make independent decisions in routine situations.
Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
Communicate effectively both verbally and written.
Demonstrate strong attention to detail and proofreading abilities.
Ability to work independently and in a team environment.
Maintain strict confidentiality.

Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 240 cities in 27 countries. Hines oversees a portfolio of assets under management valued at approximately $160.9 billion¹, including $81.7 billion in assets under management for which Hines serves as investment manager, and $79.2 billion representing more than 172.9 million square feet of assets for which Hines provides third-party property level services. Historically, Hines has developed, redeveloped or acquired approximately 1,450 properties, totaling over 485 million square feet. The firm has more than 180 developments currently underway around the world. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to ESG, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, 2020.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.
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