Office Assistant Job Vacancy in Ideal Air Phoenix, AZ 85034 – Latest Jobs in Phoenix, AZ 85034 – updated today
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Company Name : Ideal Air
Location : Phoenix, AZ 85034
Position : Office Assistant
Job Description : Ideal Air is currently seeking an Office Assistant/Customer Service Representative to join our team in Phoenix. We are a high-quality driven home performance and HVAC company that is looking for people who don’t settle for anything but the best of the best! The Office Assistant will provide administrative support with a variety of clerical activities and related tasks to the company. Ideal Air promotes an atmosphere that encourages the entrepreneurial spirit and is a growing company that seeks people who want to share our success! To learn more please visit our website at: https://www.idealairaz.com/about-us/.
COMPENSATION:
Up to $40,000 depending on experience with room for advancement
BENEFITS:
Paid Vacation
Paid Holidays
Health Insurance
401k
Continuing Education
Growth Opportunities
REQUIREMENTS:
Polite and well-spoken on the phone with excellent customer service skills
Energetic attitude with the ability to learn and improve quickly
Excellent communication skills
Excellent customer service skills
Must work well independently, as well with others
Must be eager to learn
Must be a self-motivator and self-starter
Must be a quick learner
Must be able to independently manage time and resources to meet deliverables in specified time frames
RESPONSIBILITIES: If you’re looking to make a positive impact and whistle while you work, this might be the position for you! The Administrative Assistant will act as the initial contact for all customers and vendors. This role is also responsible for answering incoming calls in a way that others can hear you smile! Other administrative duties include number crunching, accounting, scheduling estimates, energy audits and construction, confirming appointments with scheduled customers, filing utility rebates and updating the web platform.
Answering incoming calls, scheduling estimates, dispatching and confirming estimate appointments
Managing all new customer inquiries
Technical data entry in energy modeling software
Taking data from energy modeling software and submitting rebates to our local utilities
Entering invoices in dispatching software (Service Titan)
Creating sales folders daily
Creating construction folders
Managing accounts receivable
Managing our online chat
Communicating with our technicians if photos, data or forms are missing in order to file rebates timely
Sending out construction contract using our software after the job has been sold
Other duties as assigned
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