Office Manager Job Vacancy in SES Secure E-Waste Solutions San Diego, CA 92121 – Latest Jobs in San Diego, CA 92121 – updated today

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Company Name : SES Secure E-Waste Solutions
Location : San Diego, CA 92121
Position : Office Manager

Job Description : We are a fast-growing company looking for an Office manager to organize and coordinate administration duties and office procedures.
Your role is to contribute to and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Office manager duties and responsibilities include scheduling meetings, customers and appointments, ordering office supplies, greeting visitors, answering phones and providing general administrative support to the CEO and General Manager. Previous experience as a Front office manager, Executive Assistant or Office administrator would be an advantage. A successful Office manager should have experience with a variety of basic office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure a smooth running of the office and help keep current with day-to-day operations.
Responsibilities

Serve as the point person for office manager duties including: Answering phones, coordinate safety meetings, opening mail, ordering supplies, paying bills, interfacing with payroll company to submit new hire/termination packets and bi-weekly payroll data
Schedule customers and appointments
Keep Track of Outstanding Receivables and Payables
Populate Excel Reports for a small number of customers, and ensure accurate and timely reporting
Communicate with Payroll company to submit new hire/termination packets and bi-weekly payroll data
Ensure all employee files are up to date and maintain office policies as necessary
Maintain and organize office operations
Ensure that all items are invoiced and paid on time
Ensure that all payables are paid on time
Manage company vendors and service providers.
Provide general support to modest walk-in traffic, including accepting payments
Produce onboarding packets for new hires
Address employee queries regarding office management issues (e.g. holidays, supplies and general questions)
Manage company vendors for facility management, occasional cleaning, catering and security services
Participate in occasional management meetings

Skills

Proven experience as an Office manager, Executive Assistant, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Outlook and Gmail
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; required
Bilingual in Spanish/English is a highly preferred skill for the position.

Job Type: Full-time
Pay: $22.00 – $33.00 per hour
Benefits:

Flexible schedule
Health insurance
Paid time off

Schedule:

8 hour shift

Supplemental Pay:

Bonus pay

Education:

High school or equivalent (Preferred)

Experience:

Administrative Assistants & Receptionists: 1 year (Preferred)
Customer service: 1 year (Preferred)

Work Location: One location

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Post Tags : , San Diego, CA 92121, jobs in San Diego, CA 92121, Office Manager jobs in San Diego, CA 92121

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