Office Manager Job Vacancy in Universal Music Group Philadelphia, PA 19109 – Latest Jobs in Philadelphia, PA 19109 – updated today

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Company Name : Universal Music Group
Location : Philadelphia, PA 19109
Position : Office Manager

Job Description : We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How we LEAD:
The eCommerce & Label Services department is looking for an Office Manager to join their team.
How you’ll CREATE:
Assist with onboarding/offboarding for employees and coordinating with HR
Administers facilities security access for the location(s) of responsibility
Point of contact for new and terminated employee setup/removal
Assist with the internship program including but not limited to interviewing, setup, onboarding and offboarding
Maintain calendar for executives including scheduling
Responsible for Mail, messenger management, UPS Shipments
Ensures timely delivery of incoming and outgoing mail/inter-office mail
Making international and domestic travel arrangements
Regular meeting and special events preparation and coordination
Liaise with internal and external clients
Oversee supplies procurement, office equipment, vendor services, and admin assistance in the office area
Building and facilities management
Facilitates projects and problem resolution with Facilities management and Vendors
Facilitates personnel/equipment relocation and space construction/reduction efforts
Point of contact for issues arising in the respective Office area
Planning infrastructure support for personnel relocation
Responsible for Office Master Keys and desk key coordination
Manage communication across the team regarding building, security, weather and office closure notices
Occasional greeting of guests and customers
Occasional weekend work may be required
Other responsibilities as assigned
Bring your VIBE:
Bachelor’s degree preferred
Proven office management, administrative or assistant experience
Internal and external vendor knowledge
Skilled at operating and managing telecom, copying, scanning, printing and other related office equipment
Experience with MS Office Suite
Previous supervisory and financial experience
International service and support experience preferred
Flexibility and ability to multi-task
Resourceful and detail oriented
Able to problem solve quickly and thoroughly
Planning and analytical minded
Customer service orientated
Able to manage self-directed work or in a team
Proactively anticipate and manage business needs
Excellent written and verbal communication skills
Strong organizational and planning skills
Perks Playlist:
Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
Paid Time Off – Paid Holidays, “Winter Break”, Summer Fridays
Student Loan Repayment Assistance
Employee Developmental Support
Annual Gym Reimbursement Package
Pet Insurance, plus much more!
Universal Music Group is an Equal Opportunity Employer.

All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

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