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Company Name : SAGE Publications India Pvt. Ltd. Cookies Privacy Policy
Location : Delhi, Delhi
Position : Peer Review Associate – SAGE Open

Job Description : Job description of PRA- SAGE Open

Position Title:

Peer Review Associate–SAGE Open

Date:

Feb-2021

Department:

Peer Review SAGE Open, Global Services

Location:

SAGE Open Dehradun Office, Global Services,

Reports To:

Peer Review Supervisor, SAGE Open

Position(s) supervised by this position (if any):

None

REPORTING

You will report directly to the Peer Review Supervisor (currently, Puneet Thakur); who in

turn reports to Peer Review Manager, Global Services (currently, Prashant Nailwal).

You will be a part of the Global Services team that is headed by Director, Global

Services (currently Shalini Singh).

SCOPE OF WORK

1. You will regularly correspond with the SAGE Open Managing Editor in the SAGE
US office to report to him/her in a prescribed reporting format on a daily or weekly

basis via email, telephone or video conference for assistance with training,

troubleshooting, and ensuring that the peer review websites are functioning

effectively for each individual journal.
2. Based in the SAGE Dehradun office, the SAGE Open Peer Review Assistant will

oversee the peer review process of specific articles in the SAGE Open journals

from manuscript submission through export to SAGE Production using SAGE

Track, SAGE’s online peer review system.
3. You will be expected to maintain high quality communication and excellent

relationships with journal editors, authors, reviewers, and other SAGE staff.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Scope of work includes, but is not limited to, the following:

1. Manage and maintain the process of individual articles in SAGE Open.

2. Maintain positive working relationships and top-quality communication with journal
editors, authors, reviewers, and SAGE staff throughout the world.

3. Perform work with moderate supervision from the SAGE Open Peer Review
Supervisor as well as supervisors in SAGE India/US.

4. Hold a video/audio conferences with the US and UK colleagues after the usual
office hours.

5. Maintain editorial knowledge and proficiency.

Page 1 of 4

Job description of PRA- SAGE Open

Job Functions and Responsibility:
Peer Review Responsibilities
1. Check submitted manuscripts in through SAGE Track by ensuring that they

conform to the submission criteria and are ready for the peer review process.
2. Identify, invite and assign reviewers & Article Editors for each individual

manuscript submission.
3. Assist the Article Editor in inviting, assigning, and assisting reviewers who need to

complete their reviews through SAGE Track.
4. Follow up with editors, reviewers and authors who have not completed their tasks

by the deadline defined in SAGE Track.
5. Ensure that authors of accepted manuscripts complete and submit the electronic

contributor form through SAGE Track.
6. Ensure that authors of accepted manuscript complete and submit the electronic

payment through SAGE track.
7. Check accepted manuscripts to ensure that all the necessary components are

present and ready for the SAGE Production team prior to export. This includes, but

is not limited to, checking manuscripts to ensure that author contact information is

up to date, all files are in an editable electronic format, permissions for copyrighted

material are collected, and references conform to the appropriate style.
8. Export accepted manuscripts from SAGE Track to the SAGE Production Editor no

later than the article deadlines, as defined by the SAGE Production Editor.
9. Respond to queries from article editors, authors, reviewers, and SAGE staff.
10. Maintain the SAGE Track inbox as requests come in that pertain to your specific

article(s).
11. Periodically run reports out of SAGE Track.
12. Troubleshoot to ensure that SGO Track site is functioning properly.

Productivity Standards:
1. The journal will have pre-determined timelines for tasks, which you will be

expected to meet or exceed. You will be provided with the specific task timelines

defined for different tasks.
2. You will be expected to handle about 150 papers at a given point in time and an

average of 390 submissions per year, which will be transitioned to you in a phased

manner, following the successful completion of your training. The assigned papers

will majorly include tasks generated from the following components of the peer

review cycle:
a. Admin Checklist
b. Production Checklist
c. Contributor Form tasks
d. Select, Invite & Assign Reviewers: Expected to send out invitations on at least

10 – 12 papers daily.
Page 2 of 4

Job description of PRA- SAGE Open

Other:

1. Respond to any email inquiries from journal editors, authors, reviewers, and other

SAGE staff within 48 hours of receiving the email (excluding weekends and

holidays), and respond in a clear, articulated, and organized manner.
2. Occasional correspondence with the support staff at ScholarOne may be

necessary to troubleshoot issues within SAGE Track.
3. Assist SAGE staff with any projects or initiatives, as requested.
4. Meet or exceed the productivity standards for the SAGE Open PRA position.

Act as a Liaison Between SAGE and Journal Editors:
1. Communicate in a professional and personable manner with editors, authors,

reviewers, and other SAGE staff on any issues concerning their journal.
2. Troubleshoot issues involving the journal and/or SAGE Track site as required.
3. Closely monitor manuscript progress as manuscripts move through the various

steps of the peer review process.
4. Please forward your supervisor any communications that you receive from

editors/authors that are tense or volatile in nature, also, please send your

supervisor any positive words and praise you receive from editors and authors.

SUPPORTIVE TEAM MEMBER

1. Contribute ideas and give feedback in a concise and productive way.
2. Be available to provide support to fellow SAGE Open Peer Review Associates and

Editorial Assistants on other journals as needed and defined by supervisor.
3. Assist in the training of new SAGE Open Peer Review Associates.
4. Participate in projects, committees, or task forces as assigned by departmental

supervisor.
5. Other activities, as needed, to achieve company and department goals.

COMPANY ACKNOWLEDMENT

To perform this job successfully, an individual must be able to perform each essential
job function satisfactorily. The requirements listed within this position description are

representative of the education, skills, experience and qualifications required.

Incumbents in this position must maintain absolute confidentiality with company

information at all times.

Management reserves the right to change, rescind, add or delete the essential

functions of this position at any time, with or without notice
Page 3 of 4

Job description of PRA- SAGE Open

APPROVALS

Approved By:
Incumbent

Approved By:
Line Manager

Approved By:
Peer Review Manager

Approved By:
Associate Vice President

Approved By:
Director, Global Services

Page 4 of 4

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