Personal Assistant Job Vacancy in Concord Supply, Inc. San Antonio, TX 78223 – Latest Jobs in San Antonio, TX 78223 – updated today

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Company Name : Concord Supply, Inc.
Location : San Antonio, TX 78223
Position : Personal Assistant

Job Description : Job description
We are looking for a Personal Assistant with Accounts Payable experience in QuickBooks for the CEO to support his personal and business needs. You will act as the first point of contact for the CEO. Your main administrative duties include setting and maintaining the CEO’s schedule, appointments, administrative tasks, and other various tasks in a timely manner. Ultimately, you should be able to ensure that the CEO is organized and set up for success.
Responsibilities

Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
Is a spokesperson for the client on all matters.
Provides administrative support.
Makes administrative decisions and takes action in the client’s absence.
Manages travel schedule.
Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Coordinates projects by capturing timelines and strategies and delivering progress updates.
Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
Keeps, prepares, and distributes minutes of meetings.
Maintain precise records of all vendor payments
Responsible for paying and keeping record of all invoices
Keep track of all company credit card spending, and make payments on credit accounts
Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
Work collaboratively with various departments to perform accounting audits
Prepare and mail all required tax documents
Occasionally driving
Research and approve new vendors and create new vendor accounts

Skills

Proven ability to manage a flexible schedule
Exemplary planning and time management skills
Outstanding verbal and written communications skills
Ability to interact with high profile clients and executives
1-5 years’ experience in accounting and/or personal assistant work
Proven knowledge of accounting industry-leading accounting software
Comfortable with productivity tools such as Microsoft Office Suite
Hands-on experience with accounting software, QuickBooks
Experience with general ledger functions
Strong communication and organizational skills
Distinctly self-motivated and cable of handling multiple tasks in a high-pressure environment
BSc in Accounting, Finance, or accounting certifications
Bilingual in Spanish is strongly preferred

Benefits

Health Insurance
Dental Insurance
Life Insurance
401(k)

Job Type: Full-time
Pay: $15.00 – $17.00 per hour
Job Type: Full-time
Pay: $15.00 – $17.00 per hour
Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Schedule:

8 hour shift

Education:

Associate (Preferred)

Work Location: One location

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Post Tags : , San Antonio, TX 78223, jobs in San Antonio, TX 78223, Personal Assistant jobs in San Antonio, TX 78223

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