Program Administrator Job Vacancy in Rice University Houston, TX – Latest Jobs in Houston, TX – updated today

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Company Name : Rice University
Location : Houston, TX
Position : Program Administrator

Job Description : Special Instruction to Applicants : Please attach a cover letter and a resume in the Supporting Documents section of the application. Please make sure to include employment dates on the resume in Month/ Year format.
Salary: $47,000 to $52,000 annually. This position is exempt.
Position Summary
The Institute of Biosciences and Bioengineering (IBB) is dedicated to fostering interdisciplinary, bio-related research across the Schools of Natural Sciences and Engineering. The IBB is home to highly prestigious academic programs including the Systems, Synthetic, and Physical Biology (SSPB) graduate program, the National Science Foundation Research Traineeship in Bioelectronics (Bioelectronics NRT), and various summer research experiences for undergraduates (REU). Reporting to the Associate Director of Educational Programs, the Program Administrator supports all administrative and financial operations of the academic programs in IBB.
Ideal candidates should have extensive skills and experience working in higher education. The ability to efficiently support faculty and students across multiple academic training programs is also important.
Essential Functions

Administers the daily operations of assigned program(s) with general guidance of a faculty member or a senior staff member
Conducts research, analyzes data, identifies trends and develops reports
Plans and monitors annual project budgets, assists in the development of longer terms budget plans
Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
Plans and coordinates logistical aspects of recruitment activities
Provides support to faculty, staff and students as related to the program
For academic programs, may assist with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress.
Performs all other duties as assigned

Additional Functions / Information

Provides administrative support to faculty, staff, and students for the various academic programs in IBB
Initiates, maintains, and completes graduate (Fellow, Research Assistant, and Teaching Assistant) and undergraduate (Interns) student payroll assignments
Assists with onboarding new students and faculty
Reviews Purchasing Card expenses, processes reimbursements, and complete expense reports for students, as needed
Updates departmental listings for faculty, students, postdocs, and staff

Required Qualifications

Bachelor’s Degree

In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted

One year of related administrative experience

In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted

Ability to learn new strategies
Written and verbal communication skills
Data analysis skills
Ability to work well under pressure and manage multiple projects simultaneously
Good organizational and time management skills
Knowledge of Microsoft Office suite
Ability to work independently and as part of a team to meet expected deadlines and schedules
Attention to detail
Ability to develop program partnerships and funding sources
Basic knowledge of managing budgets and developing financial plan

Preferred Qualifications

Experience working in an institution of higher education
Experience with supporting faculty, graduate students, and undergraduate students in academic training programs
Advanced accounting and payroll related skills
Aptitude to learning new systems and applications
Ability to work efficiently even under stress
Ability to communicate, share, collaborate, and, if needed, delegate

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.
Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies

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