Program Assistant – Custom Events Job Vacancy in Clearstate Pte. Ltd Gurgaon, Haryana – Latest Jobs in Gurgaon, Haryana – updated today

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Company Name : Clearstate Pte. Ltd
Location : Gurgaon, Haryana
Position : Program Assistant – Custom Events

Job Description : Introduction
Economist Impact creates world-class events that truly bring the content of The Economist to life. Through innovative programmes and high-quality execution, Economist Impact has a long-standing reputation for bringing together senior-level stakeholders from government and business to discuss and debate globally important issues with the purpose of promoting progress.
The Programme Assistant, Custom Events will be responsible for providing integral assistance to programme editors who are in charge of creating the programme and securing world-class speakers for Economist Impact’s events. The role requires strong written and oral communication skills, project management ability and business acumen. The role also involves collaboration and teamwork with other events team members.
Accountabilities
How you will contribute:
Support programme editors to manage programme development, speaker invitations, and speaker management process on events. This process includes researching, inviting, liaising, and confirming senior-level speakers from government and the private sector to speak at Economist events
Play a key role in the speaker invitation process under the supervision of programme editors. This includes researching contact details, creating and sending invitations, making follow up calls and emails, and setting meetings for programme editor
Be responsible for managing speaker communications and logistics in the lead up to events. This includes collecting required information from speakers, setting calls between speakers and moderators, proactively communicating with speakers regularly and responding to queries, managing speaker and moderator tech checks, travel and protocol requirements, liaising with marketing, operations and editorial staff, and other administrative tasks as required
Follow up with confirmed speakers to obtain key materials: biography, photo, etc
Help coordinate speaker travel arrangements as necessary
Be responsible for proactively keeping track of speaker contact details, communications and requirements and ensuring all records are up to date. This includes working with Salesforce and Excel
Assist in conference programme development as required, including topic and speaker research
Coordinate with project manager, marketing, sponsorship, operations and other teams to ensure smooth planning for and running of events
Ensure that written and oral communication meets the high-quality standards of The Economist brand
Experience, skills and professional attributes
The ideal skills for this role are:
Bachelors education; 1-2 years of work experience is an advantage
Proficiency in written and spoken English. Ability to make phone calls with a confident and professional demeanour in a range of situations. Ability to write in clear business English
Ability to communicate with a range of internal and external stakeholders, including senior level business and government representatives from around the world
Outstanding administrative and project management skills
Highly organised and proactive with the ability to work as part of a cross-functional team
Problem solving and analytical capabilities, combined with an ability to carefully follow instructions and processes

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