Program Support Assistant Job Vacancy in US Veterans Health Administration San Diego, CA 92161 – Latest Jobs in San Diego, CA 92161 – updated today
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Company Name : US Veterans Health Administration
Location : San Diego, CA 92161
Position : Program Support Assistant
Job Description : Duties
Duties include, but are not limited to: Budget Guidance and Administration
Develops the need for and maintains an awareness of available resources, and makes recommendations to the Chief, Operations and Maintenance, Engineering Service regarding the distribution or redistribution of these resources.
Administers budget for several fund control points.
Serves as budget and financial advisor for the Chief, Operation and Maintenance, Engineering Service and his staff.
Develops, formulates, and provides all essential data for the annual budget forecast, based on studies of past expenditures, knowledge of Engineering Service requirements, program plans and workload forecasts.
Maintains budget control records and assures that funds are used in accordance with the operating budget.
Serves as the liaison between the Engineering Service and the local servicing finance offices in maintaining and reconciling budget allocations.
Reviews fund requests from within the Operation and Maintenance Section of Engineering Service for adequacy, completeness, and conformance with procedural and technical requirements.
Acts as a key advisor to the Chief, Operation and Maintenances, Engineering Service regarding the status and availability of funds and establishes internal methods of control to ensure that funds are used according to operating plan.
Data Gathering and Analysis
Applies analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature.
Ability to apply the basic plans, policies and procedures relating to the Engineering Maintenance & Repair Section, purchasing, and supply and equipment commodity areas.
Evaluates and redirect approaches to meet established goals and objectives.
Presents findings and recommendations and negotiating solutions to disputed recommendations.
Participates in comprehensive studies of performs portions of routine studies to advise on kind of equipment, operating capabilities, reliability of equipment and service, security requirements, develop cost estimates for new or modified parts/components, equipment and delivery.
Analyzes and compares vendors’ products to requirement/criteria, etc., and presents optimal performance and cost information to the managers.
Serves as a point of contact for workload performance and the reporting of accomplishments, backlogs, and resource requirements and provides synthesized data to higher graded employees, supervisors and managers.
Perform program data assessment, analysis, and monitoring by providing administrative, evaluative and technical support to the Chief, Operations and Maintenance and the Chief of Engineering Service.
Program Administration
Leads in administering programs concerning such matters as Maintenance and Repair, Equipment Inventory, Material Contracts, Service Contracts, and Space Utilization Programs.
Assists and informs the Chief, Operation and Maintenance, Engineering Service on administrative policies, resource utilization and workload projections within Maintenance and Operation Section of Engineering Service programs.
Provides ongoing training and assistance to new and incumbent personnel regarding office policies and procedures.
Designated by the Chief, Maintenance and Operation of Engineering Service as the responsible official for all equipment assigned to this Section.
Conducts annual inventory and advises operating officials on requirement and procedures for acquisition, repair, and disposal of equipment.
Reviews equipment requests, assists Chief in establishing their priorities, and advises if they are adequate, appropriate, and required for program operation.
Serves as acquisition agent for the purchase of Engineering supplies/equipment.
Purchases equipment utilizing various purchasing methods (blanket purchase orders).
Conducts considerable research and coordination with customers, suppliers, and manufacturers to locate sources for urgently required items or for specialized items.
Perform other duties as required.
Work Schedule: Monday – Friday, 3:00 p.m. – 11:30 p.m.
Position Description Title/PD#: Program Support Assistant/ 13018-A
Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. Typically, the employee can be expected to sit at a desk or table with walking and standing throughout the day. Items such as boxes of office supplies and office equipment parts are carried from delivery carts for placement on shelves. Lifting of mild to moderate heavy objects such as boxes of printer paper is routine.
Requirements
Conditions of Employment
You must be a U.S. citizen to apply for this job
Subject to a background/suitability investigation
Designated and/or random drug testing may be required
May serve a probationary period
Selective Service Registration is required for males born after 12/31/1959
A complete application package; Resume, Transcripts, etc.
Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA’s) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: budget administration (distribution of resources, budget forecasts and fund control management), data gathering and analysis (presenting findings and routine studies), and program administration (policies, resource utilization, and workload projections).
There is no educational substitution for the GS-06 level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Additional information
COVID-19 Pandemic Expanded Telework Program – Due to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization’s telework policy and the duties of the position. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
Documents Accepted:
DD-214/ Statement of Service
Disability Letter (VA)
Performance Appraisal
Resume
Separation Notice (RIF)
SF-50/ Notification of Personnel Action
Documents Required:
Resume
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).
You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 03/26/2022 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11367080. 1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. 2. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information
Robert Regnetta
Phone
858-552-8585 X7710
Email
Robert.Regnetta@va.gov
Address
San Diego VA Medical Center
3350 La Jolla Village Drive
San Diego, CA 92161
US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair and Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity (EEO) Policy
Reasonable accommodation policy
Financial suitability
Selective Service
New employee probationary period
Signature and false statements
Privacy Act
Social security number request
Required Documents
Documents Accepted:
DD-214/ Statement of Service
Disability Letter (VA)
Performance Appraisal
Resume
Separation Notice (RIF)
SF-50/ Notification of Personnel Action
Documents Required:
Resume
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).
You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
ALL US CITIZENS. DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (COVID-19 – VA 005) in-accordance with 5 U.S.C. 3304(a)(3) and 5 CFR 337.205(b)(1)-(4).
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