Registrar & Accounting Technician Job Vacancy in Del Mar Union School District San Diego, CA 92130 – Latest Jobs in San Diego, CA 92130 – updated today

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Company Name : Del Mar Union School District
Location : San Diego, CA 92130
Position : Registrar & Accounting Technician

Job Description : BASIC FUNCTION: Under direction of the Director of After School Program and Early Childhood Development Center, perform day-to-day registrar duties and specialized accounting and financial analysis functions; participate in the development, maintenance and control of the District Early Childhood Development Center and After School Programs budget and financial operations in accordance with school district policies and in compliance with state and federal regulations and those outlined by the licensing agency.
REPRESENTATIVE DUTIES: * Assists the Director of After School Program and Early Childhood Development Center with various office functions, including the development, analysis, and preparation of the Early Childhood Development Center and After School Program budgets to remain a self-sustaining entity. * Oversee, coordinate, organize and perform the day-to-day financial accounting functions for the Early Childhood Development Center and After School Program; monitor program budget and communicate concerns to Director; initiate budget transfers; perform year end closing activities; analyze department operations to develop and recommend more efficient and effective methods, systems and flow of work. * Perform professional accounting work assuring proper financial controls and practices in conjunction with accepted accounting principles. * Compile data, develop spreadsheets, analyze results, and balance books and family ledgers for registration and billing. * Generate and distribute all monthly Early Childhood Development Center and After School Program bills; process payments for services; receive and deposit incoming monies; verify proper payment has been received; reconcile deposits and accounts receivable; confirm with District office deposit totals match department records. * Enroll students and update information in the Early Childhood and After School Programs registration and billing system, including the after school enrichment registrations. * Prepares routine accounting reports: cash collections, assists in preparation of federal, state and district reports, including those mandated by the licensing agency. * Manage program registration, enrollment and billing process; prepare enrollment forms; assist parents with proper completion of forms; process the withdrawal of students from the Early Childhood Development Center and the After School Program and refunds as necessary; complete required forms. * Review customer contact records including, changes to accounts such as emergency, contact, medical/ allergy alerts, and authorized pickup information; monitor account information to ensure accuracy and completeness. * Perform financial record keeping operations related to the Early Childhood Development Center and After School Program accounting and record keeping systems and procedures; develop spreadsheets for budgets, variance analysis, other financial analysis functions and make adjustments as appropriate; produce a variety of reports; assemble, tabulate, calculate, verify, process and file accounting data. * Monitor payment records; issue late payment notifications; notify parents/guardians and Director of delinquent payment by phone or letter; assist Director with referral of delinquent accounts to collection agency as appropriate. * Prepare and monitor Early Childhood Development Center and After School Program requisitions, purchase orders, invoices, and delinquent accounts for vendors and enrichment contractors. * Analyze accounts, attendance reports, data processing input and output, and other financial reports and data to identify and correct discrepancies and assess late fees or additional charges. * Monitor accounts payable; process required forms; review and code expenditures; audit purchase orders and requests for appropriateness and accuracy; ensure order is processed; resolve purchasing problems including follow up with vendors. * Respond to inquiries from parents, the District, and other agencies regarding the Early Childhood Development Center and After School Programs * Complete and send, as requested, Flex Account forms. * Perform data entry; operate office machines; prepare and type correspondence; make arithmetic calculations. * Provide for the proper collection and accountability of monies received; makes arithmetic calculations and verifies computations, prepares invoices and monitors receipts of payment. * Works collaboratively with Business Services and District personnel. * Perform other related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF * Policies, procedures, principles and practices used in professional accounting and auditing work. * Methods and practices of school district accounting procedures. * Applicable laws, codes, rules and regulations related to assigned activities. * District organization, operations, policies and objectives. * Financial analysis and research procedures. * Financial and purchasing record maintenance systems and procedures. * Financial and statistical record-keeping techniques. * Data processing techniques and practices. * Operation of a computer and assigned software including Microsoft Office. * Knowledge of cloud base registration software * Correct English usage, grammar, spelling, punctuation and vocabulary. * Oral and written communication skills. * Customer Service skills including excellent communication and problem solving. * Interpersonal skills using tact, patience and courtesy ABILITY TO: * Perform professional accounting and technical work involved in the preparation and maintenance of Early Childhood Development Center and After School Program financial records. * Analyze and resolve problems and draw accurate conclusions. * Maintain a variety of specialized and basic records, reports and files. * Prepare comprehensive narrative and statistical reports. * Analyze situations accurately and adopt and effective course of action. * Read, interpret, apply and explain rules, regulations, policies and procedures. * Operate a variety of office machines including, but not limited to, calculator, facsimile, photocopier and printer. * Operate a computer and related software including Microsoft Office, Early Childhood/After School Programs accounting software and applications. * Communicate effectively both orally and in writing. * Establish and maintain cooperative and effective working relationships with others. * Work independently with little supervision. * Meet schedules and deadlines. * Plan and organize work. * Work confidently with discretion. * Meet schedules and deadlines. * Work independently. * Perform duties effectively with many demands on time and constant interruptions. * Establish and maintain effective working relationships. * Communicate effectively, both oral and written. * Understand and follow oral and written directions. * Work confidentially with discretion.
EDUCATION AND EXPERIENCE: Any combination equivalent to graduation from high school supplemented by course work in accounting or bookkeeping and three years clerical accounting experience maintaining automated financial and statistical records or closely related experience. Two years of experience in customer service, with registrar experience highly valued. A Bachelor’s degree in a related field is preferred.
ENVIRONMENT: * Busy office environment with frequent interruptions.
PHYSICAL DEMANDS: * Dexterity of hands and fingers to operate a computer keyboard and other office equipment * Hearing and speaking to exchange information * Seeing to read a variety of materials * Bending at the waist, kneeling or crouching to file and retrieve materials * Sitting for extended periods of time
HAZARDS: * Exposure to communicable diseases.
TERMS OF EMPLOYMENT: Twelve month work year; Valid Driver’s License, Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, Physical and TB Clearance. Fingerprints and physical will be at district expense and must be obtained at district contracted facility. SALARY: Placement on the Classified Salary Schedule on Range 26.
Job Type: Full-time
Pay: $22.54 – $31.72 per hour
Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

Monday to Friday

Application Question(s):

Do you understand to be considered for this position you must apply at

https://www.edjoin.org/Home/DistrictJobPosting/1499324
Education:

High school or equivalent (Preferred)

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Post Tags : , San Diego, CA 92130, jobs in San Diego, CA 92130, Registrar & Accounting Technician jobs in San Diego, CA 92130

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