Sheriff’s Record Specialist – Records and ID Job Vacancy in Maricopa County, AZ Phoenix, AZ 85003 – Latest Jobs in Phoenix, AZ 85003 – updated today

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Company Name : Maricopa County, AZ
Location : Phoenix, AZ 85003
Position : Sheriff’s Record Specialist – Records and ID

Job Description : Position Overview

ABOUT THE MARICOPA COUNTY SHERIFF’S OFFICE: Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff’s Office (MCSO) invites you to become part of Arizona’s leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO – become one with us! ABOUT THE POSITION: Now is your chance to join the Maricopa County Sheriff’s Office as a Record’s Specialist. In this role, high importance is placed on ensuring public trust and confidence by providing services that are prompt, efficient and delivered by an individual who considers the impact of their actions on an individual, team, organizational and public service level. The Sheriff’s Record Specialist provides critical, statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality, customer service and attention to detail in order to ensure documents are handled properly and timely as errors may result in liabilities which include, but are not limited to, loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialist’s proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications: Education

High School diploma or GED

Experience

Two (2) years of experience performing office, administrative, and clerical duties.

OR

Combined education and experience qualifications

Post-secondary education may substitute for the required experience on a year-for-year basis.

Other requirements

Successful Candidates selected to move forward in the selection process must be able to type a minimum of 35 words per a minute as demonstrated by a typing test certification from a government agency, an employment agency, a college, a vocational school, or a public school system. Certificates obtained from typing sites available on the Internet are not acceptable for verification of typing speed.
In order to be considered for employment with the Maricopa County Sheriff’s Office, successful candidates must not have a revoked or suspended driver’s license.
Training that may be provided on-the-job: FEMA NIMS – IS100 and 700; Safety; Payroll; PREA.
Prior to hiring, the Sheriff’s Office requires that all candidates pass an extensive background review.

Our Preferred Candidate has

Experience processing law enforcement, legal, or court records.

Working conditions
May be required to work in close proximity to inmates/sex offenders. The Sheriff’s Office is a 24/7 operation; which requires the ability to work rotating shifts, weekends, and holidays with the potential for rotating days off.

Within six (6) months of employment or assignment must train, functionally test and affirm the proficiency of terminal operations to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations, and successfully retest every two (2) years. Required to participate in a polygraph examination and extensive background review. Training provided on-the-job: FEMA NIMS – IS 100 and 700; OSHA Training and ADP Payroll System Training.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work is performed:

Indoors
Rarely outdoors, in temperatures above 90 degrees, or below 40 degrees
Constantly in confined areas.
Frequent high noise level.
Frequent bright lighting
Rarely exposed to chemical/fumes, smoke/dust, and wet/damp areas
Rarely using stairs or ladders, unprotected heights
Rarely dim lighting
Rarely exposed to contagious diseases.
Physical Environment:

Sitting, standing and walking
Driving a vehicle
Speaking, hearing, seeing, and reading
Distinguishing colors
Bending, kneeling, and reaching
Twisting, climbing, crouching
Wearing protective gear
Precise dexterity
Lifting floor to waist twenty (20) pounds
Lifting waist to shoulder of twenty (20) pounds
Lifting shoulder to overhead of twenty (20) pounds
Carrying a weight of twenty (20) pounds for a distance of 10 feet
Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feet
Social Environment:

Handling high volume of work
Accuracy and attention to detail
Teamwork and working in close physical proximity with others
Frequent interruptions
Handling multiple or complicated tasks, frequently changing tasks and unscheduled tasks
Working under deadlines or time pressures to complete tasks
Concentration/vigilance
Working in a team environment
Working in close proximity with others
Public contact
Conditions may rarely emergencies, traumatic subject matter, dangerous environment, decision making, isolation and overtime/rotating shifts.

Knowledge, skills, and abilities
Knowledge of:

Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminology
Data entry equipment and office practices and procedures

Skill in:

The operation office equipment including, but not limited to, typewriter, dictation or transcribing equipment, calculator, fax machine, printer/copier and computer terminal
In giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate times
Verbally communicating with others to convey information effectively

Ability to:

Accurately prepare and maintain records, files and report
Speak to different audiences including supervisors, coworkers and the public
Write in a clear, concise and organized manner, using the most suitable format for the material and audience
Exercise judgment and care in supplying information from files and records.
Prepare statistical reports
Establish and maintain constructive and cooperative working relationships with individuals from the public, and all levels of the organization

Essential Job Tasks

The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.

Maintains and updates of the Sex Offender Registration system, including, but not limited to: entering data within ten days of conviction or entrance into the county fingerprinting and photographing subjects; making notification to the law enforcement agency of jurisdiction; and address changes within three days.
Updates and maintains the NCIC database, including, but not limited to: the immediate update of records (not to exceed three days) regarding stolen vehicles, guns, missing persons, stolen license plates.
Confirms NCIC available 24/7 as to the validity of warrants – 10 minutes for urgent requests; 60 minutes for routine requests.
Clears NCIC warrants – when the record is no longer valid.
Trains NCIC, functionally test and affirms terminal operator proficiency to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations.
Maintains repository for verification of Domestic Violence Orders of Protection, 24/7.
Records and reports all information on stolen and recovered vehicles to the Department of Public Safety (DPS).
Documents and provides Maricopa County Department of Transportation (MCDOT) with copies of traffic accident reports.
Notifies victim of the arrest, date, and time of the subject’s initial appearance in court.
Notifies victims and responsible law enforcement agency of impending incarceration.
Provides information to DPS and update files concerning crimes that manifest evidence of prejudice (hate crimes).
Supplies DPS Central Repository such information as necessary to operate the Uniform Crime Reporting (UCR) program.
Fingerprints and provides ID badges for the Ordinance for Adult Oriented Businesses and Adult Service Providers.
Orders expunging records for wrongly arrested or indicted persons.
Notifies persons of summons and report to Grand Jury Exhibits daily by noon of summonses served so records can be unsealed.
Provides customer service to the public via telephone and at service counter.
Maintains multiple filing systems including card indexes.
Researches and analyzes records and files for criminal data, to include the Records Management System (RMS).
Processes all requests for reports: copies, indexes, distributes, microfilms and runs dispatch.
Maintains and log daily statistical reports; code reports according to FBI UCR procedures.
Processes Public Records Requests.
Retrieves data from microfilm; verifies and data entry.
Prepares warrant worksheets; assigns active warrants; purges expired warrants, etc.
Confirms, clears, cancels, modifies all warrants and distribute by fax; sorts and logs Grand Jury warrants and summonses.
Distributes and processes canceled warrants.
Replies to Hot File confirmations; enters into NCIC; annual Hot File validation.
Sends and receives teletypes.
Sends teletypes, enters NCIC and creates wanted bulletins for escapes.
Researches and identifies inmates in all MCSO jails and distribute notices.
Maintains daily statistical reports.
Researches/updates/corrects booking data and criminal history in the Sheriff’s Inmate Electronic Data (SHIELD).
Provides fingerprinting services to the general public.
Receives monies and issues receipts.
Operates the automated mug shot system.
Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor.

Selection Procedure

The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically, successful candidates are hired at a salary rate up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Maricopa County offers a Total Compensation Package that includes competitive salaries and a comprehensive, affordable benefits package. High value is placed on employee well-being and meeting the needs of our employees and their families. Our benefits package is comprised of traditional benefits like medical, prescription, dental, vision, and other health benefits. Employees are supported by various wellness programs including classes, coaching, and fitness center opportunities. Our generous benefit options are some of the best in Arizona and just one of the unique advantages of working for Maricopa County. Below is a representative listing of typical benefits received by most full-time employees. Holidays and Leave Maricopa County observes ten paid holidays per year. Most County employees accrue vacation (starting at three weeks per year for full-time employees) and sick leave (starting at one hour for every 30 hours worked for all employees). Employees also receive paid leave for other needs such as jury duty, civic duty, and bereavement. Medical, Prescription, Behavioral Health, Dental, Vision, and Flexible Spending Accounts We understand how important health care is to maintaining a good quality of life. We also know our employees want to have the freedom to choose benefit plans to best meet their needs. Eligible employees may choose from four medical plan options, an HMO, PPO, and two HDHP (High Deductible Health Plans) with a health savings account. When employees enroll in medical coverage, they are automatically enrolled in prescription and behavioral health coverage as well. There are three dental plans from which to choose, two PPO plans and a pre-paid dental plan that functions like an HMO. As is the case with medical, the plans range in cost, flexibility, and network of providers. The vision plan provides employees and their covered dependents access to routine vision services and materials, including an annual eye exam. For those who wish to set aside pre-tax dollars to pay for eligible healthcare and dependent care expenses, the flexible spending accounts are suitable for that need. Life and Disability Insurance Because life sometimes takes unexpected turns, the County offers life insurance coverage to help employees and their loved ones in the event of death. Basic life and basic accidental death & dismemberment insurance equivalent to one times an employee’s annual base salary is provided at no cost, with the option for employees to purchase additional coverage including spouse and child life insurance. Disability insurance is available to replace a portion of an employee’s salary should they experience a short-term illness or injury. Retirement Eligible employees are covered by one of several State-sponsored retirement pension plans, including the Arizona State Retirement System (ASRS) and the Public Safety Personnel Retirement System (PSPRS). Additionally, there’s the option to contribute to a 457(b) Savings Plan that provides employees with a variety of investment opportunities. For those employees who retire from the County and from their retirement system, and have accrued 1,000 or more hours of sick leave, the County makes a $10,000 contribution to a Post-Employment Health Plan set up on their behalf to be used for payment of eligible out-of-pocket healthcare expenses. Group Legal Plan Maricopa County offers employees group discounts to purchase coverage for legal services such as adoptions, family matters, wills and trusts. Wellness Maricopa County’s Wellness Works program promotes health and wellness for employees and their families by focusing on physical activity, good nutrition, self-care and stress management. Maricopa County offers eligible employees a wellness incentive for completing required activities. By meeting a set of criteria, employees and their families can get reimbursed for participating in a Weight Watchers Program. On-site fitness facilities and fitness classes are provided to employees at various locations around the County. Employees and their families also have the opportunity to receive a discounted fitness club membership at LA Fitness. Employees have access to smoking cessation programs and health-related classes on various topics including nutrition, exercise and stress management. Employees located downtown benefit from an onsite pharmacy and clinic. Every fall, flu vaccines are offered to employees at various County locations. Employee Assistance Program (EAP) When employees and their families are faced with personal issues, confidential, short-term counseling and referral services are available to them at no cost. Employee Discounts Maricopa County subscribes to a service association which provides employees with volume discounts for sporting events, entertainment, and many other services. Commute Options Program (COP) Maricopa County provides free Valley Metro passes for the bus and light rail systems for commuting to/from work; a vanpool subsidy is also provided. Employees can decrease stress, decrease wear and tear on their vehicle and help the environment all at the same time. New Employee Orientation (NEO) NEO provides new employees with information about Maricopa County such as: history, organizational structure, Merit Rules, County policies and procedures, County pay system and benefits and employee programs. Rewarding Ideas/Employee Suggestions Employees are provided with incentives to generate ideas for improvements that result in cost reduction through increased efficiency and productivity, improved processes and procedures and elimination of duplication and waste. Our employees’ ideas could put money in their pocket!! Tuition Reimbursement To promote Maricopa County’s long term employee retention objectives, our employees are eligible to receive financial assistance to continue their education, help make them more productive, enhance their job performance, and equip them to pursue new opportunities within County government. To learn more about the County’s generous benefits, visit the Maricopa County Employee Benefits and Wellness website.

Agency

Maricopa County

Address

301 W Jefferson 8th Floor Phoenix, Arizona, 85003

Phone

602-506-3755

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