Payroll Specialist/ HR Assistant Job Vacancy in RiverStone Health Billings, MT 59101 – Latest Jobs in Billings, MT 59101

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Company Name : RiverStone Health
Location : Billings, MT 59101
Position : Payroll Specialist/ HR Assistant

Job Description : Job Title: Payroll Specialist/HR AssistantDepartment: Human ResourcesReports To: HR ManagerFLSA Status: Non-Exempt; Full-TimeSchedule: Monday-FridayWage: $16.00-$28.00 hourly; depending on number of years of transferrable experience and internal equitySUMMARY Performs a variety of technical payroll duties for 450+ employees in UKG in addition to providing general office support to the HR team. Provide guidance to employees on electronic time recording entries, time reporting system errors, and payroll related questions in accordance with RiverStone Health policies and procedures. Will process employee changes, assemble personnel and medical files, assist with Employee Health projects, and other HR duties as needed. Position requires a high level of attention to detail, confidentiality, and self- motivation. Experience with Montana wage and hour laws, electronic payroll systems and Microsoft Excel required.ESSENTIAL KNOWLEDGE, SKILLS AND RESPONSIBILITIES include the following. Other duties may be assigned.Verifies computer data entries of new employees’ files and changes in existing employee’s files (Ultimate Kronos Group/UKG).Ensures proper employee setup in timesheet software (UKG).Maintains employees’ deductions for the RSH Foundation and miscellaneous deductions.Maintains ACA information in UKG.Prepares paper payroll checks and distributes pay envelopes throughout the Departments.Processes monthly billings to include health, voluntary benefits, Health Savings Account, FLEX, retirement, life insurance, etc.Terminates employee benefits upon termination of employment with the vendor, with the exception of health insuranceProcesses Personnel Action Notice (PAN form) for employee status, wage, terminations and supervision changes. Responsible for tracking and updating in employee files and UKG; licenses and years of service information.Reviews and implements changing tax laws.Assists with wage garnishmentsSends notice of employee termination to the Division of Child Support.Verifies validity and accuracy of accounting source documents such as payroll time records.Assists with FMLA entries into UKG and accounting for employee sick leave donations.Develops payroll procedures and audit controls.Verifies adherence to policies and procedures as well as applicable laws and regulations for recording of regular, vacation, sick, holiday and overtime hours; and retroactive, shift differential and on-call pay.Calculates vacation and sick leave payouts for terminations or employees changing status.Notifies employees of vacation overages and processing vacation pay out requests.Assists with preparing and submitting W-2’s and year end reports to the IRS, Social Security Administration and Montana Department of Revenue; 941 quarterly reports, state unemployment quarterly reports, year-end Affordable Care Act reporting forms, and a variety of routine and complex financial and statistical reports.Completion of employment verifications, including verbal VOE’s for employment, bank loans, child support, etc.Conducts pre-employment reference checks via phone or email for all new employees.Confers with the VP of HR, UKG Manager, HR Manager and outside auditors on annual audit requests, reports and inquiries.Responsible for setting up HR Orientation conference room and other conference rooms as needed for interviews and HR functions.Completes special reports and other documentation as necessary.Responds to employee’s questions and comments in a courteous and timely manner.QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION AND EXPERIENCEHigh school diploma with an emphasis on business/accounting; andConsiderable experience in general or medical bookkeeping and payroll processing; andSome specialized training in payroll law; orAny combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.CERTIFICATES, LICENSES, REGISTRATIONS:NoneCUSTOMER SERVICE EXCELLENCEProvides Customer Service Excellence to RiverStone Health’s customers, including patients, clients, family members, visitors, medical staff, and co-workers.Doing things right the first time;Making people feel welcome;Showing respect for each customer;Anticipating customer needs and concerns;Keeping customers informed;Helping and going the extra mile;Responding quickly;Protecting privacy and confidentiality;Demonstrating proper telephone etiquette;Taking responsibility for handling complaints;Being professional;Taking ownership of your attitude toward Service Excellence.SUPERVISORY RESPONSIBILITIESNoneEducationRequiredHigh School or betterBehaviorsPreferredFunctional Expert: Considered a thought leader on a subjectDetail Oriented: Capable of carrying out a given task with all details necessary to get the task done wellDedicated: Devoted to a task or purpose with loyalty or integrityMotivationsPreferredSelf-Starter: Inspired to perform without outside helpWork-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of workGrowth Opportunities: Inspired to perform well by the chance to take on more responsibilityEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)Job Type: Full-timePay: $16.00 – $28.00 per hour

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