Administrative Assistant Job Vacancy in Medical facilities solutions Palo Alto, CA – Latest Jobs in Palo Alto, CA – updated today

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Company Name : Medical facilities solutions
Location : Palo Alto, CA
Position : Administrative Assistant

Job Description : Administrative Assistant – HR team
MFS has an immediate opening for an Administrative Assistant for the HR department for our local prestigious client located in Palo Alto. This is a full-time hybrid position which will start as a 1-year contract with possibilities to convert to permanent for the right candidate. For instant consideration, Apply Now!

Pay: TBD (based on experience)
Benefits: Health/Dental/Vision Insurance – Paid Time Off – 401k (upon qualifying)

Job Details

Unit/Department: HR
Will this person manage other employees? No
Shifts Available: Days – 8 hours
Hours/Days: 8:30-5 pm / Monday – Friday
Length of contract: 1 year
Temp to Perm Option: Yes, for the right candidate
Target Start Date: ASAP
Remote/Onsite/Hybrid: Hybrid (2 days onsite)
Work Location: Palo Alto, CA

Job Description
The ideal candidate will provide administrative and clerical support to relieve department managers, directors or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the organization.

Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintain electronic and hard copy filing system
Retrieve documents from filing system
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine enquiries
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Prepare agendas for meetings and prepare schedules
Sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment

Minimum Qualifications:

Education: High School Diploma or GED equivalent
Experience: 5 years of work-related experience
License/Certification: none

Knowledge/Skills & Abilities

Candidate does not require previous healthcare experience, but need to have previous/strong admin assistant experience
Candidate needs to have strong technical skills with MS Office, Webex/Zoom
Candidate should be someone use to working in a face pace environment
Candidate should be able to juggle multiple things – be flexible, detail orientated
Candidate needs to be able to problem solve, think quick on their feet
Knowledge of computer skills and relevant software
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management
Ability to communicate both in writing and verbally
Ability to plan and organize
Ability to prioritize tasks
Ability to assess and solve problems
Skill in information gathering and information monitoring
Attention to detail and accuracy skills
Ability to be flexible and adapt to an ever-changing environment
Ability to demonstrate customer service skills
Ability to work in a team environment

MFS is an equal employment opportunity employer
Job Type: Full-time
Pay: $35.00 – $45.00 per hour
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Palo Alto, CA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

Bachelor’s (Preferred)

Experience:

Administrative Assistant: 4 years (Preferred)

Work Location: One location

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Post Tags : , Palo Alto, CA, jobs in Palo Alto, CA, Administrative Assistant jobs in Palo Alto, CA

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