OFFICE TECHNICIAN (TYPING) Job Vacancy in California Public Utilities Commission Sacramento County, CA – Latest Jobs in Sacramento County, CA – updated today
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Company Name : California Public Utilities Commission
Location : Sacramento County, CA
Position : OFFICE TECHNICIAN (TYPING)
Job Description : Job Description and Duties
Per CCR 249.3, this job control may be used to fill subsequent vacancies.
Under the supervision of the Staff Services Manager I (SSM I), the Office Technician (Typing) performs work that requires extensive knowledge of the PD/EP Branch operations and organization, personnel requirements, travel policies and issues. The incumbent in this position provides liaison support to the public, the Human Resources Transactions Unit, CDFA’s Travel Liaison, Branch employees and officials from other cooperating agencies. Incumbent must be able to establish and maintain effective working relationships with those contacted during the course of the work; work well under pressure, make appropriate decisions and well thought out recommendations, work independently in completing assigned work and meeting required deadlines.
Prepare and process hiring packets for seasonal employees (the Branch hires approximately 100 seasonal employees annually and maintains on average of 600 seasonal and permanent combined staff on payroll).
Prepare and process hiring packets for permanent employees when requested by lead staff and management.
Ensure all hire packages contain all required documents with required signatures following all Human Resources Branch (HRB) forms, guides, and training procedures.
Verify the completeness and accuracy of information within the hiring packages.
Prepare all hiring and separation documents for approval by management.
Coordinate employment, benefit, and promotional documents between the districts, the Branch, and HRB.
Receive Merit Salary Adjustments (MSA) notifications and documentation from HRB, submit to district supervisor for signature, then forward to HRB once approved.
Track the MSA to ensure supervisors return them in a timely manner.
Review all documents for completeness prior to submittal to the HRB.
Prepare and calculate timekeeping documents two times each month.
Provide timekeeping revisions when needed and requested by field offices, HRB, and management.
Assess and initiate appropriate action requests on transaction issues pertaining to employment history and payroll documents.
Provide functional support to district clerical permanent and/or seasonal staff relative to defined areas and responsibilities.
Initiate/coordinate resolution of confidential, difficult, and/or complex issues between the Human Resources staff, headquarters staff, district staff, and Branch employees.
Distribute, coordinate, and ensure completed annual Incompatibility Statement forms are submitted to the appropriate parties.
Distribute, coordinate, and ensure completed annual performance forms are submitted to all appropriate parties.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement.
Working Conditions
The duties of this position are primarily indoors. The incumbent works in an open office space that is in close range to workstations of the other support staff. The office is equipped with telephones, computers with various desktop applications. A printer is located within the immediate workstation area. The office is also equipped with adjustable roller chairs, file bins and cabinets, various desktops of standard height, facsimile machines and copy machines within close range of the open office space.
Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFA’s Telework Policy.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (TYPING)
Position Details
Job Code #:
JC-289982
Position #(s):
014-660-1139-XXX
Working Title:
Attendance Clerk
Classification:
OFFICE TECHNICIAN (TYPING)
$3,287.00 – $4,114.00 A
# of Positions:
2
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Department Information
The primary responsibilities of the Pest Detection/Emergency Projects Branch (PD/EP) are the early detection and prompt eradication of exotic and invasive pests that threaten Californias agricultural and natural resources. These are accomplished through the operation of a statewide detection trapping program, special detection surveys, execution of pest eradication programs, maintenance of emergency projects response teams, and implementation of environmental monitoring practices. This is provided through a number of general, federal, and industry-funded programs. PD/EP consults with the Primary State Scientists, global subject matter experts (Technical Working Groups), and regulatory agencies (Department of Pesticide Regulation, Office of Environmental Health Hazard Assessment, and CALEPA).
Special Requirements
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Interested individuals MUST submit an SOQ with their application. The SOQ should have a title of “Statement of Qualifications, Your Name”, be no more than 2 pages, no smaller than 12 point font, and should:
1. Describe your Attendance Clerk experience, education, skills and/or qualities that makes you an ideal candidate for this position.
2. Describe your computer knowledge (PDF, Excel, Macros, etc.) and experience working with data. How did you utilize and organize the data, and what type of reports did you create using that data?
3. Describe your achievements which demonstrate your ability to multi-task, pay close attention to detail, stay organized, and show a high degree of initiative.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Food & Agriculture
Attn: Human Resources Branch JC-289982
1220 N Street, Room 242
Sacramento, CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Food & Agriculture
Human Resources Branch JC-289982
1220 N Street, Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-289982
08:00 AM – 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Statement of Qualifications – A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact: Adam Pena (916) 584-4069 adam.pena@cdfa.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
EEO Officer
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications
If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 12/2021 version.
Additional Information
Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.
If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.
Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.
This position may require a medical clearance.
Alternate Classifications and Training and Development assignments may be considered.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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