Police Records Specialist Job Vacancy in City of Richmond, CA Richmond, CA – Latest Jobs in Richmond, CA – updated today

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Company Name : City of Richmond, CA
Location : Richmond, CA
Position : Police Records Specialist

Job Description : Introduction

Are you a professional in the field of clerical and record keeping work? Are you a self-starter who excels at working with others to provide excellent customer service which you use to provide outstanding services for the police department and community? While also working with a dynamic team? If so, the City of Richmond may be right for you! They are seeking qualified, well-organized, and team-oriented candidates to apply for the position of Police Records Specialist, apply today! Regional Government Services and its staff are conducting the recruitment on behalf of the City of Richmond. Police Records Specialists perform specialized, police clerical work such as coding; data entry; checking and filing warrants of arrest; taking fingerprints; and identifying and assisting visitors. When necessary, they perform police matron duties such as searching female prisoners, and providing assistance and information to the public, to victims of crimes and to other public agencies. Other clerical duties including typing correspondence, maintaining logs and files, collecting fines and issuing receipts, and operating office equipment. Must be willing to work all shifts, Saturdays, Sundays and holidays and wear a uniform. Shift work, Saturdays, Sundays, holidays, and some overtime are normal working conditions of this job. A 5% salary differential is paid for the 3:00 p.m. to 11:00 p.m. shift, and 7.5% for the 11:00 p.m.to 7:00 a.m. shift. Successful candidates will be subject to a background investigation, polygraph and medical examination prior to a job offer. The Ideal Candidate Will:

Have strong oral and written communication skills
Have effective collaboration, problem-solving, and critical thinking skills
Perform clerical and technical tasks while using integrity, initiative, and sound judgment
Be adept at building and maintaining professional relationships with team members, partners, and stakeholders
Have the ability to use their customer service skills to provide the community and police department with excellent service
Proficient technology skills, including initiative to self-teach and the ability to remain adaptable
Be motivated to use their experience in record keeping and filling to ensure information is collected properly
Have the ability to meet deadlines and goals in a timely manner
Be a self-starter, flexible, reliable, and detail oriented with high standards for work product.
Able to excel both within a team and independently.
Thrive in a fast-paced environment with competing priorities.
Analyze and input data to draw sound conclusions and offer improvements.

Position Description and Duties

Performs a wide variety of technical and clerical duties to support departmental operations including those related to collecting, indexing, processing, maintaining, retrieving, copying and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas.
Enters, maintains and retrieves data, reports, and information into and from a variety of automated law enforcement records systems; such as California Law Enforcement Telecommunications System (CLETS), California Justice Information System (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), Records Management System (RMS), and Justice Automated Warrant System (JAWS); and use a Digital Photo Imaging System.
Provides information and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone; responds to public inquiries for information regarding police reports and other matters; ensures that the release of records follow state, federal, and local laws.
Processes various reports, citations, information, warrants, subpoenas, requests and related paperwork to departmental staff, other law enforcement personnel, insurance companies, citizens, and other agencies and organizations
Prepares and processes police reports and related documentation for submittal to the District Attorney’s Office for prosecution.
Reviews police reports for Uniform Crime Reporting (UCR) coding and appropriate crime classifications; may conduct comparative statistical analysis of computer-generated reports to ensure accuracy of information.
Performs general clerical duties including data entry, distributing of mail, filing, and reconciling cash drawer.
Receives fees for services and Richmond bails as well as other outside agencies and disseminates to their specifications.
Fingerprints citizens and prisoners as required under City ordinances; types and processes the necessary fingerprint forms for state and federal law enforcement agencies; and registers and processes newly released felons on parole and probation, and disseminates information to the appropriate divisions of the Department of Justice.

Minimum Qualifications

Knowledge and Abilities: Knowledge of: office practices, procedures, and equipment including computerized equipment; filing methods and procedures; principles and procedures of record keeping; and of proper use of spelling, grammar and punctuation. Ability to: learn the organization, procedures and operation details of a law enforcement agency; learn to perform a full range of specialized police and public safety technical tasks under minimal supervision; learn to correctly interpret and apply the laws, codes, policies and procedures related to the processing of law enforcement documents and information; learn the operation and application of specialized law enforcement automated information and records management systems; accurately code alphabetical and numerical data; maintain accurate records and file; operate a variety of office equipment including computers; type at the minimum rate of 45 net words per minute; perform routine mathematical computations; deal tactfully and effectively with the public, persons in police custody, other law enforcement agencies, department staff, and personnel from public and private agencies; understand and carry out moderately difficult written and oral directions; and communicate clearly and concisely, orally and in writing. Education/Experience: Education: High school graduation or the equivalent. Experience: Two (2) years of full-time clerical experience. DESIRABLE QUALIFICATIONS Bilingual skills; record keeping or non-sworn law enforcement office support experience; data entry experience; experience handling confidential data; experience using CLETS, CJIS, NCIS, NLETS and RMS; and customer service experience. PHYSICAL DEMANDS In addition to requiring sufficient mobility to work in a typical office setting, vision sufficient to read

Additional Information

APPLICATION PROCESS AND SELECTION PROCEDURE: Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application. Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system. All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment. The deadline to apply is Wednesday, April 13, 2022, at 11:59 PM PST. https://www.governmentjobs.com/careers/richmondca/jobs/3475405/police-records-specialist?page=2&pagetype=jobOpportunitiesJobs Appraisal Process – (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement. This process may also include various interviews and/or a skills assessment exam to rank applications, and to prepare a Qualified Candidate List. Application – Minimum Qualification Assessment – All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant’s ability to meet the minimum work experience, training, and education qualifications. Remote Screen Interview Exam – Candidates who meet qualifications will be invited to a Remote Screen Interview Examination to evaluate training, experience, and other job-related qualifications for the position. The Remote Screen Interview will be conducted via a video conference platform and is tentatively scheduled for April 21st, 22nd, or 25th 2022. Performance/Interview Skills Assessment – A Performance Skills Assessment may be used to evaluate candidates’ knowledge and skills for the position. The Performance Skills Assessment is tentatively scheduled for April 9th, 2022. Oral Interview Exam – Candidates who pass both the MQ Appraisal and the written assessment will be recommended to Richmond Police Department for the next phase in the selection process, this will be divided into separate phases: pre-investigative questionnaire (PHS) and oral board interviews. Recruitment will be banded into two bands. Band “A” and Band “B”. Candidates placed on Band “A” will be referred to hiring managers. Band “A” must be exhausted before Band “B” will be released to hiring department. All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to dprieto@rgs.ca.gov. Neither Regional Government Services nor the City of Richmond are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Human Resources by mailing dprieto@rgs.ca.gov. COVID-19 Vaccination Requirement: The City’s policy is that all persons hired on or after October 18, 2021, must be fully vaccinated for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources. IMMIGRATION REFORM CONTROL ACT: In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United States as a condition of employment. NON-DISCRIMINATION POLICY: The City of Richmond’s policy prohibits discrimination against any applicant on the basis of race, color, age, physical or mental disability, religion, creed, sex, sexual orientation or national origin. The CITY OF RICHMOND is an Equal Opportunity Employer.

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