SECRETARY Job Vacancy in City of Ventura Ventura, CA 93001 – Latest Jobs in Ventura, CA 93001 – updated today
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Company Name : City of Ventura
Location : Ventura, CA 93001
Position : SECRETARY
Job Description : The City of Ventura is hiring! We have immediate vacancies for the position of
Secretary in multiple departments. This is an exciting opportunity to join the City of Ventura and start a rewarding career in public service. The current vacancies are with the City of Ventura’s Water Department and Community Development Department.
The Secretary is responsible for performing a wide variety of responsible and complex secretarial, clerical, basic clerical accounting, budget tracking, and administrative duties for the assigned division manager. The Secretary coordinates administrative procedures in support of various programs and functions within the assigned Department. This position is also responsible for recording, transcription and maintenance of records and documents. The Secretary position may be assigned to record minutes for a variety of legislative and policy-making committees and/or commissions and prepare action minutes from notes developed at meetings.
The ideal candidate for this position will have experience performing complex and confidential administrative duties in support of a manager level or comparable position. This person is able to maintain calendars and monitor the status of projects to meet schedules and deadlines. The ideal candidate is proficient in a variety of computer software applications including MS Word and Excel. The selected person will be highly organized and an effective communicator. This person is a team player with excellent communication skills, coupled with a strong customer service philosophy in providing assistance in person, in writing and over the telephone.
The resulting eligibility list will be used to fill future Secretary vacancies that occur while the eligibility list is active. Come join our team as we align our workforce to better serve our community together – they’re counting on us.
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City of Ventura
The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 600 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community.
Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov
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Benefits and Additional Information
The City offers a total compensation package that includes both a generous salary and other benefits! Refer to the
benefits tab on the job posting for more information.
To be considered for this career opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline,
Thursday
, April 14, 2022, at 5:30 p.m.
For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here
Secretary.
If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov.
Minimum Qualifications
A combination of education, training, and experience equivalent to completion of the twelfth grade, keyboarding abilities sufficient to perform the job, and three years of increasingly responsible clerical experience, including advanced clerical experience. Secretarial experience is highly desirable.
License: Depending on assignment, possession of a valid California Class C driver license may be required.
Selection Process
Submit a City application and supplemental questionnaire by the filing deadline. The preferred method to submit your application is online at www.cityofventura.ca.gov/jobs. If you are unable to submit an online application, you may request paper application materials by calling
(805) 654-7853 during regular business hours or emailing recruitment@cityofventura.ca.gov. Paper applications and answers to the supplemental questionnaire can be Faxed to (805) 648-4467 or mailed to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93001. If you FAX, it is highly recommended that you also send the original documents via mail.
It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process.
Application Filing Deadline:
Applications and supplemental questions will be accepted until
Thursday
,
April 14, 2022, at 5:30 p.m.
Application Review and Examination Process
:
All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.
The selection process may consist of one or more of the following: proofreading exercise, reading comprehension exercise, keyboarding, MS Office skills assessment, customer service assessment, and qualifying panel interview process.
Candidates are required to pass the online assessment exam to be placed on the eligibility list.
Department Selection Interview:
A select number of candidates will be invited to a qualifying panel interview process. Select candidates will be notified of specifics after the examination process has been completed.
Please note, given the current COVID-19 situation, initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time.
The department selection interviews will be scheduled promptly after the panel interview process is completed.
The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.
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In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001,
(805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.
Diversity, Equity and Inclusion
The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us.
The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!
Employment Information: Right to Work: Before employment candidates must submit documentation verifying legal right to work in the United States. Background Check: A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using City vehicles may be required to submit a DMV report. Probationary Period: Twelve months
Deferred Compensation: $442 per year will be matched in a 457 Plan.
Medical & Dental Insurance: Up to $691 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire.
Optional Benefits: $469 monthly, applied toward medical insurance premiums. Cash-out option is not available.
Vision Insurance: City paid coverage for employees and dependents. Vision insurance is effective the first of the second month after date of hire.
Life Insurance: City paid term life insurance equal to the employee’s annual salary, and dependent life insurance of $2,000 per dependent.
Disability Insurance: City paid short and long-term disability coverage.
Retirement: Tier I – 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II – 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS’-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III – 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City’s retirement plan will be provided to candidates during the job offer process.
Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.
Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.
Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation.
Personal Leave: 27 hours per calendar year.
Holidays: 12 paid holidays per year.
Winter Holiday Break: 18 hours of Winter Optional Holiday time. City Hall closure December 25th to January 1st.
Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours.
Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation.
Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program.
Direct Deposit: Paychecks are automatically deposited to employee accounts.
Flexible Workweek: A 9/80 workweek is available for some positions.
Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies.
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