Executive Assistant Job Vacancy in Wieden+Kennedy Portland, OR 97209 – Latest Jobs in Portland, OR 97209

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Company Name : Wieden+Kennedy
Location : Portland, OR 97209
Position : Executive Assistant

Job Description : Position: Executive Assistant

Location: Onsite in Portland, Oregon

About Us

Wieden+Kennedy is a global independent creative company. We have 1,500 employees globally and 500 on our Portland team. We were founded on April fools day, 1982 in Portland Oregon, where we currently host a vibrant creative community in our stunning architectural office.

We make advertising, content, design and creative work in many shapes for world class brands. W+K is driven by creativity, and a core mission of building strong and provocative relationships between companies and their customers.

We seek to use creativity and our influence to change the world. Wieden + Kennedy is committed to inclusivity and anti-racism in everything we do.

The role

This role makes our Management Team look amazing. It unlocks the potential of our Management Team by acting as a strong foundation for a smooth internal running-of-show for the day to day. Works in partnership with leadership to refine needs and determine priorities across multiple teams. Partners with counterpart EA’s, and cross functional teams to build ongoing understanding of the agency’s ever-changing priorities. This role supports three people: Managing Director, and two Executive Creative Directors.

In this role, what you’ll do:

Strategic partnership:

Act as a thought and accountability partner for the executive team – making sure their time is focused on the most impactful and highest-leverage priorities, helping them reach their fullest potential as a leadership team.
Consistently gather the most relevant information, ensuring they understand what is coming up and are always prepared.
Partner with the ET on strategic planning across the organization. Establish regular updates on progress, ensure the executives are not caught off guard and are briefed on incoming urgent matters.
Develop partnerships with cross functional leaders.
Builds understanding of agency dynamics, maintaining a sense of communication.
Be thoughtful and discerning with sensitive information – demonstrating professionalism when working on confidential business and organizational issues.

Daily stewardship:

Ensure smooth running of schedules, including briefing on anticipated problems or issues and allows for space to get to the best work. Prioritizes multiple tasks and distinguish between ‘urgent’ and ‘important’
Remain calm under pressure, working with big personalities across the organization in a fast-paced environment, where no two days are the same.
Keep on top of organizational changes around operational activities (org updates, org announcements, hiring, strategic planning process, hiring updates).
Attend meetings alongside executives as needed, serving as their proxy to help “multiply” their time and oversee critical initiatives.
Oversee planning, execution, and support of necessary off-sites, executive leadership meetings, as well as content and needs related to all-agency meetings.
Pick up on patterns, and is insightful about processes or behaviors that could be evolved to function better.
Proactively make suggestions about how we could evolve the way we manage our time to better support ourselves, the agency, the people and the work.
Seek and facilitate opportunities for executives to have positive connections with counterparts and team members.

Administrative:

Manage operations of team drives, team member lists and team calendars.
Prepare and completes timesheet submissions for all supporting Directors
Prepare and submits expense reports for all supporting Directors
Coordinate travel for Directors by working with W+K Travel

The qualities and experience you bring:

5+ years of executive-level support experience
Emotionally intelligent, independent and thoughtful decision maker.
Strong people- and office-management skills.
Flexibility to respond to needs outside of normal working hours in a timely manner, as necessary.
Exceptional initiative, attention to detail and follow through skills
Expert in G Suite and curiosity for discovering new collaboration tools as needed
Basic presentation design skills a must
Able to handle confidential information with discretion
Ability to effectively and appropriately interact with co-workers at a variety of levels, across many disciplines
A proven track record of gaining trust and respect by consistently demonstrating sound critical thinking skills and maintaining composure in stressful situations
Exceptional ability to communicate with all levels of employees, vendors and clients
Thinks clearly under pressure, remaining flexible and managing challenging deadlines/stressful situations with confidence

What we offer:

WE CARE ABOUT YOUR HEALTH

Industry-leading nationwide medical, dental and vision coverage for you and your family including chiropractic, acupuncture, naturopath, family planning and fertility support, and robust mental health coverage (including virtual visits), and Medical and Dependent Care FSAs
Unlimited sick time to care for yourself or family members and paid bereavement leave
First-rate onsite fitness center, gym and locker rooms
Free weekly virtual boot camp, yoga, cardio (and more!) classes to keep you in shape+ nationwide gym discounts

WE CARE ABOUT YOUR FUTURE

W+K Student Loan Repayment Program to help you pay down your loans faster ($200 / month)
401(k) match of 50% up to the first 6%
Profit sharing bonus—if the agency makes money, you make money
International transfer opportunities to one of our other 7 offices
Tuition reimbursement program for furthering your education—after 1 year, you’re eligible for half of tuition costs up to $10,000 per calendar year of pre-approved classes.
Holistic financial wellness support through Origin — 1:1 access to a certified financial planner for you and your partner

WE CARE ABOUT YOUR FAMILY

Highly competitive benefits package for new parents including maternity and parenting support for you and your partner through Maven
Adoption assistance program
3 private onsite “spa” pump rooms stocked with the latest equipment

WE CARE ABOUT YOUR WELLBEING

Open vacation policy and paid holidays (including a 5-day mid-year break and a 7-day winter holiday)
Paid sabbatical every 7 years, and sooner for longer-term employees
Free subscription to Insight Timer meditation app
Onsite bike fleet for when you need a bike in a pinch

WE CARE ABOUT YOUR COMMUNITY

Employee referral bonus—send us your amazing people and if they get hired you get $1,500
Charitable giving and volunteer hour matching program
Work-sponsored volunteer opportunities
Extensive agency support of local charities
Employee resource groups to help you find your new community
Gourmet café and coffee bar onsite to make your office visit extra special

WE CARE ABOUT YOUR PETS

“Take your dog to work” day—any day of the week – in the office or at home!
Great pet adoption and pet insurance discounts

WE CARE ABOUT THIS OTHER FUN STUFF, TOO

Nike Employee Store discounts for yourself and your family
Cell phone reimbursement benefits
Discounts on mobile services, Apple & Samsung products, and much more!

Closing Statements

Wieden + Kennedy is looking for people that relish freedom, diversity and unpredictability. If that sounds like you, we would love for you to apply even if you don’t check every box of the qualifications.

We believe that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer their services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.

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