Administrative Assistant 2 Job Vacancy in State of Montana Warm Springs, MT 59756 – Latest Jobs in Warm Springs, MT 59756

Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for

Full Details :
Company Name : State of Montana
Location : Warm Springs, MT 59756
Position : Administrative Assistant 2

Job Description : Job Overview: This position serves as an Administrative Assistant for the Rehabilitation Department and the Therapeutic Learning Center. Other responsibilities include: 1) Attending meetings, taking notes, and transcribing minutes; 2) Sorting and querying data for requested reports; and 3) Communicating program updates to staff through written and verbal correspondence.
Experience, training, knowledge, skills, abilities, and other qualifications must be entered into the online application. Additional materials submitted, but not requested, will not be considered.
Montana State Hospital LinkedIn
Montana State Hospital Website
Work for the state you Love to Live in. Your paycheck is just part of a total compensation package. Eligible employees have access to competitive, innovative benefits packages at an affordable cost. All beginning on your first day of employment. Highlights of our innovative benefit package include:
Access to No Cost health centers
Low-cost Medical, Dental and Vision insurance
Retirement plan with employer
15 Vacation days each year
12 Sick days each year
10 Paid Holidays each year
Public Service Student Loan Forgiveness program*
Student Loan Repayment program*
Flexible Spending Accounts
Employee Assistance Program
Wellness Programs
One free meal per shift
Shift differential*

Subject to eligibility rules
Montana State Hospital complies with MT House Bill 702 Prohibiting Discrimination Based on a Person’s Vaccination Status or Possession of an Immunity Passport.
Direct Link to MT HB 702
Essential Functions (Major Duties or Responsibilities):
Administrative Support (60%)
Provides office support to program staff, proofreads documents and creates written correspondence.
Performs office functions such as customer service, mail service, and orders supplies.
Attends meetings, takes notes, and transcribes meeting minutes.
Creates and maintains forms and information boards
Performs data entry, queries data, and creates reports for supervisor’s review.
Arranges conference calls and schedules meetings.
Maintains filing system for all documents.
Program Support (35%)
Monitors and tracks daily attendance of group interventions, new patient admissions, and physician ordered referrals.
Tracks monetary donations and sends confirmation letters.
Enters group information updates into database.
Communicates updates to staff through written and verbal correspondence.
Creates special event flyers and posts memorandums on information board.
Assists in finding coverage for groups and therapeutic activities.
Other Duties as Assigned. (5%)
Escorts patients to group or individual meetings as needed.
Participates with entry-level group coverage as needed such a providing a pre-approved activity worksheet and provides coverage during staff absence.

Physical and Environmental Demands:
Typical office environment with keyboarding responsibilities.
Knowledge, Skills and Abilities (Behaviors):
Required for the first day of work:
Knowledge of administrative practices and office procedures.
Knowledge of customer service practices.
Excellent written and verbal communication skills.
Excellent editing and typing skills.
Effective decision-making and problem-solving skills.
Ability to establish and maintain effective work relationships.
Ability to multitask, organize and prioritize work.
Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.

Qualifications:
Minimum Qualifications (Education and Experience):
High School Diploma or GED
Two years of administrative assistance experience or office support experience.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: Not Applicable

Job: Healthcare Support

Salary: $ 16.94 – 16.94 Hourly

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Warm Springs

Agency: Department of Public Health & Human Services

Union: Montana Federation of Public Employees

Bargaining Unit: 023 – MFPE-Service Employees

Posting Date: Mar 2, 2022, 4:40:38 PM

Closing Date (based on your computer’s timezone): Ongoing

Required Application Materials: Resume

Contact Name: Tara Filius | Contact Email: hhsmshhr@mt.gov | Contact Phone: 406-693-7031

This post is listed Under Jobs in General Category

Disclaimer : Hugeshout works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company