Executive Secretary Job Vacancy in University of Michigan Ann Arbor, MI 48109 – Latest Jobs in Ann Arbor, MI 48109

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Company Name : University of Michigan
Location : Ann Arbor, MI 48109
Position : Executive Secretary

Job Description : How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
About Ross
The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today’s dynamic global economy. The Ross School of Business mission is to build a better world through business. Through thought and action, members of the Ross community drive change and innovation that improve business and society.
Purpose
The Executive Secretary will provide high-level administrative support to three or more Associate Deans and Chief Officers of the Stephen M. Ross School of Business. You will provide comprehensive professional and administrative support in the Dean’s office and requires extensive experience, administrative skills, and broad knowledge of organizational procedures. The Executive Secretary performs confidential responsibilities and will be required to exhibit professionalism under stressful situations relating to various constituents including, parents, students, faculty and staff colleagues.
You Will:
Administrative Support
Provide comprehensive administrative support to the Associate Deans and Chief Officers. Initiate, draft, edit, and finalize correspondence, reports, meeting minutes, presentations, or other materials as requested. Provide occasional support for Associate Deans’ research using web-based information.
Bring items that need the Associate Deans’ and Chief Officers’ immediate attention to the forefront. Follow-up on status, complaints, and requests for information.
Manage calendars. Determine or help determine attendees at meetings and coordinate meetings, scheduling of conference rooms, prepare meeting agendas and greet visitors. Prepare and organize background materials and communicate accordingly.
Coordinate meetings, appointments, conferences or events using project management skills including reserving equipment and rooms, issuing calendar invitations, making meal reservations, and placing catering orders.
Coordinate domestic and international travel arrangements, ensuring all necessary materials and supplies are assembled, itineraries are prepared and expense reports are submitted.
Prepare Pcard reconciliations and travel expense reports.
Create follow-up systems and follow-up with individuals.
Answer telephones and greet visitors to the Dean’s Office, assisting or referring.
Member of Dean’s Office Administrative Support Staff
Work on special, nonrecurring, and ongoing projects. Be a project coordinator for special projects, as requested, which may include coordinating multiple presentations, disseminating information, and organizing special events. Prepare special and periodic reports on projects.
Respond and act on behalf of the Associate Deans and Chief Officers in matters of confidential nature and those requiring comprehensive knowledge of University policies, including interactions with school leadership and other University officials.
You Have:
Associate’s degree or equivalent combination of education and experience is required.
Minimum 3 years of directly related executive administrative experience, supporting senior leaders or executives.
Experience supporting multiple people or being the administrative support for a department.
Able to handle confidential situations. Have demonstrated ability to maintain confidentiality and to exercise discretion in responding to requests for information.
Experience in data collection and organization using web-based searches and other techniques for gathering comparative information on a topic.
Team player and excel in a collaborative environment with excellent organizational, analytical, multi-tasking and problem-solving skills along with attention to detail.
Advanced proficiency in Microsoft Office software, and other databases, email and calendar-keeping software and technologies is required.
Benefits at the University of Michigan
In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off (Vacation, Holidays, Season Days, etc.)
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Flexible Work Program
Ross Onsite Fitness Center
Salary Information:
The general salary range for this position is $56,000- $62,000. Candidates can expect to be paid a competitive and equitable salary. Factors used to determine salary include experience, knowledge and skills for the position. All candidates are encouraged to discuss salary questions to honor alignment and transparency throughout the recruiting process.
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely. More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.
Job Opening ID
213817
Working Title
Executive Secretary
Job Title
Executive Secretary
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Bus Admin
Department
ROSS SCH Dean’s Office
Posting Begin/End Date
3/16/2022 – 3/30/2022
Salary
$56,000.00 – $62,000.00
Career Interest
Administration

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