Office Specialist Job Vacancy in Department of Fish and Wildlife Cascade Locks, OR – Latest Jobs in Cascade Locks, OR

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Full Details :
Company Name : Department of Fish and Wildlife
Location : Cascade Locks, OR
Position : Office Specialist

Job Description : Initial Posting Date:
03/14/2022
Application Deadline:
/
Agency:
Department of Fish and Wildlife
Salary Range:
$2,723.00 – $3,951.00 Monthly
Position Type:
Employee
Position Title:
Office Specialist 2 (Bonneville Hatchery Office Specialist)
Job Description:
Make a Difference in Oregon’s Natural Resources!

Help the Oregon Department of Fish and Wildlife fulfill its mission: To protect and enhance Oregon’s fish and wildlife and their habitats for use and enjoyment by present and future generations.
This position is with the Oregon Department of Fish and Wildlife (ODFW) located at the Bonneville Fish Hatchery in Cascade Locks, Oregon.

Do you excel at providing excellent customer service and enjoy being a resource for staff and customers? Then look no further! The Oregon Department of Fish and Wildlife is looking to fill a permanent position for our front desk office support at Bonneville Hatchery .
Apply now! This recruitment will remain open until filled. The first review of applications will begin at 8AM (PDT) on Tuesday, March 29, 2022 . This recruitment may close at any time after that date.
If you enjoy the outdoors, Oregon is the place for you. We have glaciated mountain peaks to the east, the Pacific Ocean to the west and the massive Columbia River Gorge to the north. You can fish 365 days a year, and there is hunting for big game, waterfowl, and game birds. The Oregon coast attracts thousands of people who clam, crab and fish in the ocean for halibut, salmon, and tuna. The outdoor opportunities are endless when it comes to fish and wildlife in Oregon! Oregon is known for their vineyards, breweries, and adventures for the whole family to enjoy. To learn more about the department, the work we do, and see our beautiful state, view the following video at https://youtu.be/8CjDPiPMGAk
Even if the outdoors is not for you, Oregon offers a rich cultural experience unique to the Pacific Northwest. Productive farmland and ocean resources, farmer’s markets, creative chefs and bustling restaurants, vineyards, and breweries make Oregon a foodie’s paradise. Music, museums, and community events help Oregonians celebrate its diversity as well as its connectedness. To learn more about what Oregon has to offer, visit www.traveloregon.com .
Did you know:
• We offer full medical, vision and dental plans with employees paying either 1-5% of their rates
• You will start out accruing 8 hours of sick and 8 hours of vacation leave per month, with your vacation leave accruals increasing every 5 years
• You have access to 24 hours (3 days) of personal business leave to use at your discretion each year
• You receive eleven paid holidays per year
AND you will be automatically enrolled into the Public Employees Retirement System (PERS) program.
What you will do:
Greet and direct visitors to appropriate destinations. Handle incoming calls from in and outside of the agency. Answer basic questions about fishing and hunting regulations; provide information about services available. Compile statistics for a variety of reports (e.g., activity, referrals, complaints, training, inspections, travel expenses, and mileage). Type and proofread a variety of correspondence, agendas, forms, and other miscellaneous materials which requires a general knowledge of agency programs and policies. Receive, open and route incoming mail and take outgoing mail to the post office. Maintain hatchery bulletin boards. Schedule maintenance and repairs for office equipment. Answer questions from staff related to travel, leave and other personnel related record keeping. May type, file, sort or generally have access to confidential information, coordinate recruitments, and complete paperwork required for hiring staff.
Responsible for assigning, processing, and reviewing purchase documents for Bonneville Fish Hatchery and codes purchase documents with accounting cost codes and budget charges. Receive and inspect deliveries prior to authorizing purchases. Advise staff regarding price agreements and purchasing procedures. Assist in tracking budgets as directed by the manager. Order hatchery and office supplies, forms, and printed materials. Assist with renewal of the janitorial contract and monitor services for compliance; work with vendor as needed if issues arise and/or additional services are required. Track all fuel usage, purchases, and maintains report. Responsible for tracking employee uniform allowances.
Centralize, organize and maintain safety related documents in one location accessible to all employees. Attend mandatory OSHA training classes with regard to serving on a Safety Committee. Schedule training classes as needed for staff. Provide mandatory training to new employees, students, and volunteers during Safety Orientation. Prepare agenda for Safety Committee meetings, attend all meetings, prepare and distribute meeting minutes, participate with Safety Committee members in quarterly safety inspections, safety issue evaluations and other location specific activities.
The above statements are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties required.

Working Conditions

Work is conducted primarily indoors at the front reception desk in a small, busy office at Bonneville Hatchery Monday through Friday from 730AM–430PM. Daily general office environment includes frequent interruptions and background noise from telephone conversations, copy and fax machines, coin machine, ringing telephones and computer equipment.
Regular interaction with the public. Must be able to communicate effectively and respectfully with the public, co-workers and staff. Occasional contact with persons who may be confused, upset or contentious both in person and over the phone.
May walk outside several times a day to pick up and route mail, deliver messages and correspondence to other buildings sometimes in inclement weather including ice, snow, wind, and rain.
May use a SPOTS visa card to make work related purchases.
Criminal Records/DMV Check

Applicants are subject to both a criminal history and motor vehicles check. Driving is required for all positions. Out-of-state finalists will be required to present a current certified driving record for review to be considered for the position. Be prepared to obtain as soon as possible. You are expected to provide the out-of-state certified driving record before an offer can be made unless extenuating circumstances exist. Adverse background and/or driving information may disqualify you from further consideration.

NOTE: Within three days of hire, applicants will be required to complete the U.S. Department Homeland Security’s I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorships.
We are seeking applicants who meet the minimum qualifications and have the following skills and experience:
Minimum Qualifications:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

An Associate degree; OR
Graduation from a private school of business with a certificate and one year of general clerical experience.
Requested Skills:

Working in an office with multiple priorities
Proficiency with Microsoft Excel, Access and Word
Reviewing documents for accuracy and authenticity
General sorting and shipping of mail: UPS, USPS and certified mail
Strong background in customer service
Tracking and updating budget information
Additional Information:
Your answers to the supplemental questions must be supported by the “Job History” section in your application or you may not be considered for this position. Resumes will not replace the completed “Job History” section in your online application. You may be disqualified if your experience listed in the “Job History” section does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions. If any of the positions listed in your application are part time or seasonal, be sure to include the dates you worked (month and year) and the average amount of hours worked per week in the duties section. Only those individuals who most closely match the requested skills will be invited to an interview.
Note: You will be required to provide a copy of your official or unofficial transcripts (online transcripts are acceptable) during the selection process that show your name, the name/address of the institution, coursework with passing grades, and degree conferred (including date), if you are using education to qualify. Transcripts and cover letters can be attached to your application in the Resume/CV/Cover Letter attachments field when you apply. Cover letters may not be reviewed unless it is stated as a requirement in the job posting.
For helpful tips on filling out your job history, responding to the supplemental questions, and submitting your application, Be sure to check your state email and Workday notifications for your status regarding the recruitment process. If you are away from the office or unable to check your state email account for an extended period, contact the HR Recruitment Unit and the hiring manager to let them know your personal email and phone number where you can be contacted. This will help to ensure you do not miss out on any correspondence that may be related to an interview. If you apply for a position as an internal applicant and then terminate while the recruitment is still in process, contact the Recruitment Unit to have your contact information updated.
External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
Reasonable accommodations for interviews will be provided upon request to individuals with disabilities. If you are experiencing difficulty applying for this position or have questions, please contact the ODFW Human Resources office at 503-947-6051.
This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill other vacancies as they occur.

The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without notice.
Veterans – If you are an eligible veteran and you meet the qualifications, veterans’ preference points will be added to your score. For more information on veterans’ preference points visit www.oregonjobs.org and select Veterans resources under Resources. Please do not attach veteran documentation to your initial application, after you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time.
Find information on State of Oregon benefits
More information about our agency can be found on our social media accounts and at myodfw.com and https://www.dfw.state.or.us/
If you are passionate about natural resources, we invite you to join our team and assist with furthering ODFW’s mission by partnering with communities and sharing how our work has a positive effect on Oregon’s fish, wildlife and their habitats. ODFW is dedicated to cultivating a diverse and inclusive workforce as we strive to represent and better serve our neighboring communities. Our most important asset is our employees, and each person brings unique, different, and important contributions to the workplace and community we serve. With Oregon’s changing demographics, a workforce that reflects this change will make us stronger and create an opportunity for better decision making. Consider joining our team as we lead ODFW into the future!
The Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer

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