Park Specialist- Umpqua Lighthouse Job Vacancy in Parks and Recreation Department Winchester Bay, OR – Latest Jobs in Winchester Bay, OR
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Company Name : Parks and Recreation Department
Location : Winchester Bay, OR
Position : Park Specialist- Umpqua Lighthouse
Job Description : Initial Posting Date:
03/18/2022
Application Deadline:
04/04/2022
Agency:
Parks and Recreation Department
Salary Range:
Position Type:
Employee
Position Title:
Park Specialist- Umpqua Lighthouse
Job Description:
Umpqua Lighthouse State Park
Do you have experience supporting an office setting and performing clerical, payroll and HR functions? Do you have a passion to support others with an eye for detail? Imagine if your office was located on the beautiful Oregon coast surrounded by towering sand dunes and harbors known for some of the best sports fishing. If this sounds like you, come join our permanent team as a Park Specialist and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Specialist.
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist at Umpqua Lighthouse State Park , you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Job Duties :
Administrative & Accounting:
Reviews and checks invoices and monthly statements for mathematical accuracy, completeness, consistency and propriety.
Reviews invoices submitted and verifies accuracy of accounting codes and entry into a Financial Management System (FMS).
Prepares journal entries for corrections or to transfer payments or review to different fund sources.
Provides information and resolves problems about payable, receivables, collections and other information as needed by an auditor, agency or vendor.
Issues refunds to customers.
Reconciles revenue to bank deposit slips and prepares Revenue Reports and corresponding credit card input forms, coding revenue to correct fund sources, entering controlled item data and explaining any overages or shortages.
Budget Tracking:
Provides detailed information in response to manager’s requests to be used in preparation of biennial budget, such as personnel salaries, past equipment costs, utility costs, etc.
Monitors monthly expenditures against adopted budget. Assists management staff in researching and resolving problems regarding projected vs. Actual expenditures.
Reviews and updates monthly attendance reports for camp use, day use and equipment mileages.
Human Resources functions:
Accesses Workday and completes on-boarding tasks.
Get applicant information and schedule interviews for seasonal, temporary and permanent vacancies.
Provides employee orientation for new and returning employees.
Works closely with management in a confidential capacity when handling/processing personnel related documents such as performance appraisals, medical information, and other confidential documents.
Payroll functions:
Reviews employee time sheet for time and coding accuracy.
Views employee leave records to determine number of hours available for use or to be paid off.
Office coordination:
Answers phones and emails to park guests and employees.
Utilizes computer based applications such as: Zoom, TEAMS, Microsoft suite products, outlook email, etc.
Minimum Qualifications:
Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects;
OR
An equivalent combination of training and experience.
One year of post-secondary education may be substituted for up to one year of the required experience.
What we are looking for (Desired Attributes):
Experience performing technical or administrative programs support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Ability to explain rules or policies relating to a particular program, operation, or service to the public (in person, on the phone, or in writing).
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
The ability to communicate with people of diverse points of view to resolve problems.
General office coordination skills.
Experience gathering and organizing data and preparing reports.
Experience in promoting a culturally competent and diverse work environment.
What’s in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 11 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
How to Apply:
Ensure that your application materials clearly demonstrate how your experience and education meet the desired attributes, duties, and qualifications listed above for the position. Candidates whose training and/or experience most closely meet the needs and desired attributes of the position, may be invited for an interview.
External Applicants: Click on the “Apply” link and submit your application. View this video for help.
Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.
After You Apply:
Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions. These can be found under the “My Applications” section.
Make sure to complete these tasks or actions before the job announcement closes. Be sure to check both your email and Workday account for updates regarding this recruitment.
Eligible veterans will be given veterans’ preference. If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section – this is where you will be asked to upload your qualifying preference documentation after you apply.
Additional Information:
This position is part-time, permanent and is located at Umpqua Lighthouse State Park.
This position is classified and represented by SEIU.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
You may be asked to complete a skills assessment or submit a writing sample as part of the application screening process.
Oregon Parks & Recreation Department does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. Oregon Parks and Recreation Department uses E-Verify to confirm that applicants are authorized to work in the United States.
Special Requirements:
To be hired, you must have a criminal records and driving records check that meets OPRD Criteria at the time of hire, and throughout employment.
You must have a valid driver’s license at the time of hire and throughout employment
Questions/Need Help?
Email: OPRD.Recruiting@oprd.oregon.gov
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Oregon Parks and Recreation Department is an equal opportunity, affirmative action employer, committed to diversity and pay equity.
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