Administrative Assistant Job Vacancy in Port of Vancouver Portland, OR – Latest Jobs in Portland, OR

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Company Name : Port of Vancouver
Location : Portland, OR
Position : Administrative Assistant

Job Description : Please use the following link to apply on our website: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=da3910f7-d70f-4b44-be0c-4c5b9ca7db3c&ccId=19000101_000001&jobId=433335&source=CC2&lang=en_USAdministrative AssistantThe Port of Vancouver USA is a multi-purpose port authority located in Vancouver, Wash. along the banks of the Columbia River. The port has handled a variety of bulk and break bulk cargos since 1912.The Port of Vancouver USA is a hub for more than 7 million tons of cargo moving from as far away as the Midwest to the Middle East, making its way on barges, rail, ships, or trucks –all converging on port docks. The bulk of cargo at the port includes wheat, minerals, autos, large project cargo, and liquids.The port is in a period of transition to triple our cargo tonnage in the coming years. We are a versatile, hard-working port on a mission to create jobs and trade for the region. Our $275 million rail project supports growing wheat, corn, and soy exports, while attracting new customers and other commodities. This is an exciting, highly visible time, requiring outreach and dialog with our community and stakeholders.The port is also home to over 50 industrial tenants that vary from panel manufacturing to electronics recycling and small-batch beer malt distributing. We have recently added more than 50 acres of ready-to-build industrial property, and are set to grow.Sound interesting? Read on.We seek a professional, knowledgeable, Administrative Assistant for a full-time regular position. The essential responsibilities forthe Administrative Assistant may include, but are not limited to, the following:· Actively supports the Port’s mission, vision and demonstrates values consistently.· Works effectively as a team player with all Port employees.· Assisting with administrative duties including filing, processing incoming and outgoing mail, delivery and pickup of small items and/or correspondence, preparing and assembling document packages, mailings, calls for events and projects, reports, and updating contact list and emergency lists.· Works in conjunction with Administrative Assistant(s) to share daily front desk responsibilities that consist of, but not limited to:o Answering incoming calls on multi-line telephones.o Answering visitors’ inquiries about the port, provides directions, and interacts with the public.o Greeting persons entering the administrative office in a professional manner while restricting their access to the facility without proper escort or reason.o Serving light refreshments to guests and keeps the lobby and lunchroom area clean.o Overseeing general appearance of office, supply room, and other public areas.· Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities.· Maintains effective workflow by evaluating and updating methods; implementing cost reductions; and developing reporting procedures.· Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, budgetary and personnel requirements; and implementing changes.· Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.· Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, and reconciling records.· Monitors individual contracts for supplies and services.· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.· Develops and maintains information databases.· Provides back up and support to the administrative department as needed.· Other duties as assigned.Qualifications: Education and experience: Associate degree or equivalent combination of education and five years experience in an administrative role. Reporting skills, administrative writing skills, managing processes, organization, analyzing information, supply management, and inventory control.Customer Service: Consistently provides welcoming, friendly, courteous, prompt and informative service. Gains cooperation and agreement from co-workers and management; knows when to push harder and when to ease off. Ability to work professionally with employees and management to facilitate company needs.Preferred Qualifications: Communication skills: High level verbal and written communication skills. Must be able to communicate effective up, down and across the entire organization. Requires effective listening abilities and ability to draft correspondence. Ability to maintain sensitive and confidential information.Computer Skills: Advanced skills with Windows based software, primarily MS Word, Excel PowerPoint and Outlook.If you are interested in this position, please use link below to apply on our website.https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=da3910f7-d70f-4b44-be0c-4c5b9ca7db3c&ccId=19000101_000001&jobId=433335&source=CC2&lang=en_USThe posting will remain open until April 1, 2022The Port of Vancouver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Port of Vancouver complies with applicable state and local laws governing nondiscrimination in employment.Job Type: Full-timePay: $44,000.00 – $65,000.00 per yearSchedule:8 hour shiftMonday to FridayWork Location: One location

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