Program Specialist Job Vacancy in Wayne State University Detroit, MI – Latest Jobs in Detroit, MI

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Company Name : Wayne State University
Location : Detroit, MI
Position : Program Specialist

Job Description : Assemble and maintain computer-based and hard copy files pertaining to the operation of a specific academic or service based program. Update files to reflect participant activity, completion of program requirements or tasks, eligibility for graduation, changes in addresses, and/or status, administrative activity of unit and reference materials.

Maintain and assist in the establishment of program and activity calendars and timetables. Schedule conferences, special events, meetings, work and interviews. Arrange necessary supplies, equipment and amenities for functions and office, prepare and gather paperwork for events. Schedule appointments.

Receive and direct incoming phone calls and visitors. Provide information to students, faculty and the general public about records, production status and programs policies, procedures and requirements; assist with problem solving.

Gather information necessary for professional staff to make decisions and perform work. Follow-up on missing information; verify records; update production and/or participant status; make initial recommendations for admission into or functioning of program. Approve student plans of work.

Type correspondence, informational packets, grant proposals, program material, contract bids, promotional literature, manuscripts and reports. Follow established practices or standards for presentation of material. Provide proofread documents for final review and/or signature.

Provide functional supervision to a small number (1-3) of clerical and part-time support personnel. Assign, monitor and review work activities. Train in appropriate methods and procedures. Coordinate work activities of unit support staff.

Perform related work as assigned.
Unique Duties
Qualifications
High school graduate or equivalent combination of education and/or experience.

Thorough knowledge of University administrative policies and procedures relating to program area.

Reasonable knowledge of program mission and requirements.

Ability to communicate effectively with others.

Ability to operate standard office equipment.

Ability to type and use wordprocessing equipment with speed and accuracy.

Typically, incumbents have held lower level clerical or program records positions.
Preferred Qualifications
Testing Requirements
Not Applicable
Test Scheduling
Job Type
Fractional Time
Job Category
Clerical/Technical
Duration of Posting
Fiscal Year of Job Open Date
2022
Job Open Date
(When job is posted in the system)
11-12-2021
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
No
Reposting Reason:
None (New Posting)
Supercedes Previous Posting
Application Information
Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

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