Administrative Assistant Job Vacancy in Indian Head Casino Warm Springs, OR 97761 – Latest Jobs in Warm Springs, OR 97761
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Company Name : Indian Head Casino
Location : Warm Springs, OR 97761
Position : Administrative Assistant
Job Description : Indian Head Casino is looking for a competent Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. This position primarily supports the CEO, but also acts as the secretary for the Warm Springs Casino Enterprise Board of Directors and offers some administrative support to rest of the management team. In addition, the Administrative Assistant manages the company’s accounts payable, ensuring that payments are approved and processed timely and reported appropriately.
General Responsibilities
Act as the point of contact between the CEO and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain CEO’s calendars, arrange meetings and appointments and provide reminders
Make travel arrangements for the CEO and the Board of Directors
Take dictation and minutes and distribute them as needed
Monitor office supplies and research advantageous deals or suppliers
Produce reports and presentations
Develop and carry out an efficient documentation and filing system
Perform accounts payable duties including collecting required forms, seeking payment approvals, and issuing checks
Requirements
Proven experience as an executive or administrative assistant or other secretarial type position
Full understanding of office management systems and procedures
Excellent knowledge of Microsoft Office
Exemplary planning and time management skills
Ability to multitask and prioritize daily workload
High level verbal and written communication skills
Discretion and confidentiality
High school diploma or equivalent required; associates degree or completion of technical/vocational school would be considered an advantage
Ability to obtain and maintain a high security gaming license
Ability to receive Notary Public in Oregon within three months of hire
Valid Oregon Driver’s License required
Willing to submit to a preemployment drug screening and background check
Must be 21 or older
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