Administrative Office Coordinator Job Vacancy in Oregon Health Authority Salem, OR – Latest Jobs in Salem, OR

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Company Name : Oregon Health Authority
Location : Salem, OR
Position : Administrative Office Coordinator

Job Description : Initial Posting Date:
02/28/2022
Application Deadline:
03/21/2022
Agency:
Oregon Health Authority
Salary Range:
$3,296 – $4,993
Position Type:
Employee
Position Title:
Administrative Office Coordinator (AS2)
Job Description:
PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.
Applications without resumes or cover letters, will be disqualified from consideration.
The Oregon Health Authority has a fantastic opportunity for an Administrative Office Specialist to join an excellent team and advance their career.
This is a full-time permanent opportunity for anyone to apply. This is a classified position represented by a union.
This position falls under the Administrative Specialist 2 classification.
What you will do!
As an Administrative Office Coordinator , you will provide administrative, technical, clerical and office management support to the Project Solution managers in the Office of Information Services (OIS) and staff for the ONE Program and its subprojects.
In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities.
What’s in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans . If you’re driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.
What we are looking for:
Minimum Requirements:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
OR
Two years equivalent combination of training and experience.
Note: One year of postsecondary education may be substituted for up to one year.
Preferred Skills:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Experience in promoting a culturally competent and diverse work environment.
Working Conditions:
This position involves frequent contact with executives, management, and staff both internal and external to the organization. It requires working with a variety of people and situations, which requires the incumbent to exercise diplomacy. Confidentiality of information must be always maintained. This position requires the ability to work on multiple tasks simultaneously, sometimes within short time frames, and interface effectively with business partners. It requires maintenance of tight deadlines and close coordination of many tasks. Often travel to meetings is required with some travel to trainings. There can be frequent interruptions, demanding timeframes, and non-traditional working hours. Occasional evening and weekend work may be required to meet the needs of the project. The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.
Employees will be considered for remote work based on consistently demonstrating work habits that are well-suited to working remotely, including, but not limited to, self-motivation, self-discipline, the ability to work independently, the ability to manage distractions, the ability to meet deadlines, and demonstrated record of meeting established performance expectations.
Staff working remote shall:
Meet all responsibilities and perform all duties as if their role was performed in a traditional work setting.
Comply with all agency policies, guidelines, and management directives.
Maintain a professional demeanor in the performance of all duties.
Meet and maintain performance expectations.
Be available each week during traditional business hours, as determined by the business need.
There may be times that a position or an individual must be located full-time, on-site, within traditional business hours. Times when on-site presence can be required include but are not limited to training, performance, business alignment, accommodations, or resource availability. To be eligible for remote work, staff must have a home workspace that meets all applicable technology, security and safety requirements including the ability to provide protection of confidential information
How to Apply
Complete the online application
Complete questionnaire
Attach a resume
Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.
Attention current State of Oregon employees:
To apply for posted positions, please close this window, and log into your Workday account and apply through the career worklet.
To apply as a job rotation/developmental candidate, you must be currently employed by the State of Oregon (this includes regular status employees, who have completed trial service, as well as limited duration employees).
Help Your Application Rise to the Top!
Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
This posting closes at 11:59 PM on the close date listed.
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You must have a valid email address to apply.
Check both your email and Workday account for updates regarding this recruitment.
Please print or save a copy of this announcement. You will not have access to it once the posting closes.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project homepage.
Questions/Need Help?
If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Kyle Phillips at kyle.phillips@dhsoha.state.or.us .
TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance.
Additional Information
Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply.
Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Veterans: If you are a veteran, you may receive veteran’s preference. To receive veterans’ preference points, please submit the following required documentation when you apply:
A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service-connected pension for the five (5) point preference.
A copy of your DD214/DD215 form; AND a copy of your veterans’ disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.
Visa Sponsorship: We do not offer VISA sponsorships or transfers currently. You will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States within three days of hire.
Vaccine Requirements: The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here. https://www.oregon.gov/gov/Documents/executive_orders/eo_21-29.pdf .
Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed.
Affirmative Action and Equal Opportunity
The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision and core values,
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.

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