Affordable Rental Housing Administrative Support Job Vacancy in Oregon Housing and Community Services Salem, OR – Latest Jobs in Salem, OR

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Company Name : Oregon Housing and Community Services
Location : Salem, OR
Position : Affordable Rental Housing Administrative Support

Job Description : Initial Posting Date:
03/09/2022
Application Deadline:
03/31/2022
Agency:
Oregon Housing and Community Services
Salary Range:
3,211.00 – 4,871.00
Position Type:
Employee
Position Title:
Affordable Rental Housing Administrative Support (Multiple Positions)
Job Description:
Oregon Housing & Community Services
Affordable Rental Housing Administrative Support | Multiple Positions
[Administrative Specialist 2]
Salem, OR
Do you thrive in a fast-paced environment with competing priorities? Do you have excellent customer service, attention to detail, and problem-solving skills? Are you looking for a workplace that encourages diversity and collaborative teamwork? If so, please consider joining our team!
*These positions are permanent, full-time, and represented by SEIU. *
*Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be given full consideration and vetted through the recruitment process before utilizing the external applicant list.
*This recruitment will be used to establish a list of qualified applicants to fill the current vacancies and may be used to fill future vacancies as they occur.
*The “How to Apply” section of the announcement contains the required information for your application to be considered. Incomplete applications submitted will be removed from the recruitment process.
WHAT YOU WILL DO
The people in these positions will provide administrative support to the following administrative roles:
Housing & Production Assistant
The person in this position will provide programmatic, technical, and administrative support for the Development Resources and Production Section and the Assistant Director. As a member of the team, they are responsible for administrative tasks that ensure a smooth process of funding offerings, production, construction, and development of housing projects. This person will interpret, coordinate, and gather information from the section staff for reporting and compliance with state and federal funding programs including the US Dept of Housing and Urban Development (HUD) and the Internal Revenue Service (IRS). his position will perform administrative research, analysis, evaluation, interpretation of the laws, administrative rules, policies, procedures, and
Housing Resource Assistant
The primary purpose of this position is to provide programmatic reporting to HUD, the IRS, and Department management in accordance with IRS and HUD rules and Department requirements, and to provide administrative support for the Section’s programs. The person in this position will need to interpret HUD and IRS reporting requirements and develop and implement procedures based on these requirements to ensure an efficient flow of information and reporting. This position will establish and maintain the Section’s database, prepare reports and analysis of activities upon request, and will act as a liaison to the public, other state agencies, local governments, sponsors, and Department staff.
Portfolio Section Support
The Portfolio Administration Support Specialist will promote a collaborative spirit with OHCS customers and stakeholders, supporting division and section efforts including Asset Management and Portfolio Risk Assessment, Program Compliance Monitoring and Physical Inspections, Preservation of Publicly Supported Housing, and HUD Contract Administration, regular stakeholder communication, website, contract management, and legislative efforts.
These positions will work to promote a collaborative spirit with OHCS customers and stakeholders, supporting division and section efforts including the Statewide Housing Plan, Consolidated Plan, regular stakeholder communication, website, contract management, and legislative efforts.
For a copy of the complete position description, submit your request to HCS_HR.Solutions@oregon.gov
ESSENTIAL JOB FUNCTIONS: All performed with an Equity & Racial Justice Lens
Administrative Support
Office Support
WHAT’S IN IT FOR YOU
You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!
Salary Range: $3,211.00 – $4,871.00
A positive environment that offers opportunities for career growth and cross-training.
An agency that supports and encourages work/life balance and overall wellness.
Generous benefits package including, employer-paid health insurance, vacation, and sick leave, ten paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan ( PERS ).
OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.
RECRUITMENT TIMELINE
Recruitment Closes: Ongoing
Recruiter Screening for Minimum Qualifications: Ongoing
Hiring Manager Screening for Requested Skills: Ongoing
1st Round of Interviews: Ongoing > VidCruiter
2nd Round of Interviews: TBD (if needed)
Final Interview: TBD (if needed)
Anticipated Start Date: As soon as possible.
*These dates are approximate and may change. *
WHAT WE’RE LOOKING FOR (REQUESTED SKILLS)
The most competitive candidates will possess the following requested skills, experience, and knowledge:
Excellent attention to detail and accuracy
Strong critical thinking, problem-solving, research, and general analytical skills
A high level of proficiency with Microsoft Office and other computer applications
Experience and knowledge interpreting and applying contracts, policies, and processes
Strong communication (written & verbal) with the ability to communicate and work with people of diverse cultural and educational backgrounds
Must have the experience and ability to build relationships with internal and external partners
Ability and experience interpreting laws, rules, and regulations then applying them to varying and complex compliance situations
MINIMUM QUALIFICATIONS REQUIRED
We recognize that your time is valuable. We will be looking for the following m inimum qualifications in addition to the skills listed above:
Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
an equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
To request a copy of the position description, please contact: HCS_HR.Solutions@HCS.oregon.gov
IMPORTANT:
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
HOW TO APPLY
OHCS Employees/Statewide Employees: Apply via your employee Workday account. Please be sure to update your profile if needed.
External Applicants: Click the ‘Apply’ button at the top of the job announcement. You will need to either create or update your Workday profile.
All Applicants : As part of your application, we are requiring that you submit a current resume by uploading it to your application.
AFTER YOU APPLY
Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
Be sure to check both your email and Workday account for updates regarding this recruitment.
WHO WE ARE
Oregon Housing and Community Services (OHCS) is Oregon’s housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians have the opportunity to pursue prosperity and to live free from poverty.
Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents, and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.
The Statewide Housing Plan is a bold new agenda that articulates how Oregon Housing and Community Services will pave the way for more Oregonians to have access to stable housing opportunities necessary for self-sufficiency. It lays the foundation for OHCS to be a data- and research-driven organization and proposes a new way of collaborating and focusing resources and energy to address the most pressing housing issues facing Oregon today. Our plan lays out ambitious goals to increase access to housing, including goals and strategies to prevent and address homelessness.
AFFORDABLE RENTAL HOUSING DIVISION: PLANNING & POLICY SECTION
OHCS’ Affordable Rental Housing Division serves as the state’s housing finance agency. OHCS provides financial support to create and preserve quality, affordable rental housing for Oregonians of lower and moderate incomes. The Affordable Rental Housing Division administers federal, and state-funded multifamily rental housing resources to facilitate the increased availability of safe, decent, affordable housing for Oregonians with low incomes. This includes the development of new multifamily rental units and the acquisition and rehabilitation of multifamily rental units; the preservation of existing subsidized multifamily rental housing and the long-term maintenance of affordable rental housing through asset management and compliance, as well as managing HUD Section 8 Contract for the state of Oregon.
WHY JOIN US
OHCS values a diverse and culturally competent workforce. We stand by our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants of a protected class, including disability status and veteran status. We encourage individuals of diverse backgrounds, who promote diversity, and inclusion to join our agency.
Our Vision is that all Oregonians can pursue prosperity and live free from poverty.
Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunities for Oregonians.
Our Core Values : Collaboration – Compassion – Equity – Integrity – Leadership – Transparency
WANT TO KNOW MORE? LET US HELP YOU!
Your candidate profile and résumé are the perfect places to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement or need an alternate format to apply, please contact the HR Solutions Inbox at: HCS_HR.Solutions@oregon.gov
Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
Work Authorization : OHCS does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation are contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.
Veteran’s Preference : Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veterans Resources , or call Oregon Department of Veterans’ Affairs at 1-800-692-9666 NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
The employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an acceptable alternate mode of transportation.
Oregon Housing & Community Services employees are currently working remotely to the fullest extent due to the current health crisis. While working remotely, home internet connection and availability is required to perform duties appropriately. Remote working conditions are subject to change as necessary and/or required.
If you are selected to move forward in this recruitment, please be aware that the hiring team may incorporate an assessment into the recruitment process. Additional details on the assessment will be sent to those who are eligible and selected to move forward.
HELPFUL LINKS & RESOURCES
Oregon Job Opportunities Webpage | How to Set Job Alerts
Workday Applicant FAQ | What You Need to Know to Get the Job
Pay Equity Information & Resources
To learn more about Oregon Housing and Community Services, visit our website: https://www.oregon.gov/OHCS/pages/index.aspx
OHCS is following the direction of the Governor’s Office to help slow and prevent the spread of COVID-19. We are recruiting for agency critical positions at this time using virtual tools and processes such as video and phone interviewing to support social or physical distancing. For information about the statewide response, visit the Governor’s COVID-19 web page .

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