Division Specialist Job Vacancy in Montana State University Bozeman, MT – Latest Jobs in Bozeman, MT

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Company Name : Montana State University
Location : Bozeman, MT
Position : Division Specialist

Job Description : The Division of Student Success delivers nationally recognized student services which facilitate the transformation of student’s lives. We serve the needs of a thriving and diverse community of learners by fostering engagement, personal growth, and leadership to advance students’ academic success. The Division is comprised of 11 units that serve students in many ways. This position will be supporting one of the offices within the Division.

Admissions – https://www.montana.edu/admissions/
Registrar – https://www.montana.edu/registrar/
Financial Aid – https://www.montana.edu/financialaid/
Student Engagement – https://www.montana.edu/engagement/
Veteran Services – https://www.montana.edu/veteran/
Disability Services – https://www.montana.edu/disabilityservices/
TRIO-SSS/GEAR UP – https://www.montana.edu/triosss/
Student Wellness Center – https://www.montana.edu/wellness-center/
Counseling & Psychological Services – https://www.montana.edu/counseling/
VOICE Center – http://www.montana.edu/oha/voice/

Duties and Responsibilities
Provide functional support and project support for the office.
Run reports from computer databases to gather. This is not limited to a specific office as this position may provide support for Division-wide projects.
Coordinate logistics for events and projects including booking locations, handling refreshments, designing and sending invitations, handling reservations, and gathering/stuffing handout materials.
Coordinate communications for the office.
Produce print and digital media for the event and potentially for Division-wide events or programs.
Maintain and update webpages.
Organize and maintain records.
Manage calendars for the director, supervisor or other appropriate staff in the office.
Schedule and conduct daily meetings.
Assist the executive assistant to the vice president by providing support for Division projects and programs.

Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree or equivalent work experience as an advanced administrative assistant or operations manager for a large, complex organization.
Successful experience completing complex tasks independently with minimal supervision.
Experience in a professional office setting.
Experience providing functional support and project support for a complex office.
Coordination of meetings, events or large group meetings.
Develop communications to a wide variety of audiences (executives, parents, students, etc).

Preferred Qualifications – Experience, Education, Knowledge & Skills
Knowledge of MSU policies and procedures.
Experience with coordinating or working with fiscal shared services, administration, and human resources:
Ability to obtain information from Banner and SAIS web-based reports (including the student module).

The Successful Candidate Will
Demonstrated ability to maintain composure under stressful situations.
Demonstrated ability to successfully accomplish goals and projects on proscribed deadlines.
Demonstrated ability to display sound judgment and independent decision making.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information
Number of Vacancies Multiple

Desired Start Date Upon successful completion of a search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:
Screening of applications will begin on March 1, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/equity/policies/grievanceprocedures.html.

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