Program Specialist II – Operations Specialist Job Vacancy in City of Missoula Missoula, MT – Latest Jobs in Missoula, MT

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Company Name : City of Missoula
Location : Missoula, MT
Position : Program Specialist II – Operations Specialist

Job Description : About Our Job
Program Specialist II – Operations Specialist
Department: Community Planning, Development, & Innovation
Pay Range: $25.3693/hr – $37.8397/hr
Job Status: Regular Full-Time; Non-exempt; Non-union
Details: Priority screening will begin on March 16, 2022.
Applications will continue to be accepted until an adequate applicant pool has been established.

Missoula is Hiring! At the City, our goal is to make Missoula the best place to live, work, and play.

Working here will give you the ability to be part of delivering these services to our community and our businesses. Together, we redefine how government works and invite you to join, develop, and transform our community. We are committed to enhancing the opportunity and quality of life for everyone we serve and share a commitment across departments to equity and social justice as an ongoing practice to measure effectiveness.

Our Commitment to Diversity:
The City of Missoula is committed to cultivating, fostering, and preserving a culture of diversity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political ideas, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

Job Overview:
The Operations Specialist provides a wide range of operational and project management support to the Building Division, and other City of Missoula staff, while building and maintaining a working relationship with the whole community and its partners.

For more information, visit the Community Planning, Development, & Innovation website.

Core duties and responsibilities to include:
Manage workflow of software-based projects to ensure accuracy for the software development team.
Assist the public, staff, other departments and agencies via telephone, email and in person regarding department related information, such as status of permit applications.
Maintain department website, including creating public outreach and training pages.
Create and maintain departmental documentation such as policy manuals, ordinances, and reports for various auditing entities, including technical documents for website deployment.
Produce graphical brochures, video media and other training materials for various projects, such as permit application requirements.
Coordinate a variety of schedules for staff, projects, and inspections to ensure timely completion, including intake and review schedules for construction permit inspection applications.
Analyze data to prepare status reports and review construction documents and applications for submission deficiencies.
Serve as a software database facilitator; provide training and support to staff with software administrative functions.
Provide administrative and project management support, including other duties as assigned.

Requirements for this job include:
Bachelor’s degree in business/public administration, project management, communications, or another related field
Or any combination of education and experience equivalent to four (4) years.

Knowledge, Skills, and Abilities:
Knowledge of business operations and project management principles and practices, including scheduling, creating progress and technical documentation, reports, and meeting notes.
Knowledge of construction design, techniques, and terminology, including ADA, Life Safety, ICC, Zoning, and ACM codes; and the ability to interpret architectural and construction documents.
Knowledge of Windows based computer systems and the ability to learn various software and databases, including job-specific applications and equipment; with the ability to train others.
Skill in advanced use of Microsoft Office Suite.
Skill in negotiating and communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
Skill in managing multiple projects with the ability to prioritize tasks with shifting priorities and timeline demands.
Ability to research, analyze, and provide solutions to complex problems, projects, and products.
Ability to occasionally travel for training or conferences.
Ability to resolve conflicts with facilitating outcomes while maintaining a calm demeanor.
Proven ability to participate in a customer focused, team-oriented environment, contributing as lead and collaborator on a variety of projects and teams.

Benefits of Working for the City:
The City of Missoula will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:

Market-Competitive Salary
Work/life balance including the ability to earn comp time
$0 premium coverage for employees and affordable premiums for family coverage
$10,000 Employer-sponsored Accidental Death and Dismemberment Life Insurance Policy
Constitutionally guaranteed retirement plan with the City contributing 8.77% of salary on your behalf and the ability to contribute to a supplemental deferred compensation program
Generous paid vacation, sick leave, and holidays
Pre-tax flexible spending accounts
The City of Missoula may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here to learn more and understand whether you may qualify.

Additional benefits package information is available here.

To Apply:
All applicants must submit a City of Missoula Application, Resume, and Cover Letter to be considered. Any unrequested document uploads will be removed before applicant screening. Only the most competitive candidates will be invited to interview.
Disclaimer
If you choose to copy/paste information from a Word Document to the application, please note: Word can have some extreme formating that can break a multitude of systems when pasting in that info. For this reason, it is recommended to clear those fields out and either paste text (CTRL-SHIFT-V) or manually type the info out.
All correspondence regarding this recruitment is sent via e-mail. Applicants will receive an automatically generated confirmation e-mail upon successful application submittal. The e-mail is the only proof of submittal.

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