Associate Director Business Affairs, Athletics Job Vacancy in Wayne State University Detroit, MI – Latest Jobs in Detroit, MI

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Company Name : Wayne State University
Location : Detroit, MI
Position : Associate Director Business Affairs, Athletics

Job Description : JOB PURPOSE

Plans and oversees the day-to-day financial, operational and administrative activities of the Business Affairs Office and manages staff for Wayne State University Athletics. Works with representatives of other University departments to accommodate needs, generate support and ensure effectiveness of unit to support the mission of the Athletics Division. Reports to Athletics Director.

ESSENTIAL FUNCTIONS

Plans, directs and maintains all unit budgets in accordance with allocation provisions, budget policies and regulations for all fund types including revenues, scholarships, endowment funds and sponsored programs; develops or assists with the development of short and long range strategic plans.
Maintains internal control systems to ensure integrity of financial transactions and to prevent errors, omissions and possible fraudulent activity.
Completes regulatory reporting including Annual National Collegiate Athletics Association Reporting, Department of Education, and Athletic Conference reporting.
Manages, authorizes and oversees all personnel and payroll related processes and transactions (including EPAF) in a timely manner; ensuring adherence to approved budget lines.
Provides overall leadership and direction to staff. Sets expectations & focus, assigns duties, delegates ‎‎responsibilities, evaluates activities, prepares performance ‎appraisals & professional development plans. Provides coaching, mentoring and teaching. Manages the ‎‎administrative process for assigned staff including hiring, ‎promotions, terminations, disciplinary procedures, and ‎and salary ‎‎adjustments. Provides ongoing performance feedback, goal setting, and development plans for staff. ‎‎‎Plans for future staffing needs. Provides timely communications to staff.
Prepares projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters.
Performs other related duties as assigned.

Financial and Budget Management:

Plans, directs and maintains all unit budgets in accordance with allocation provisions, budget policy and regulations for all fund types including revenues, scholarship, endowment funds and sponsored programs; develop or assist with the development of short and long range strategic plans.
Maintains internal control systems to ensure integrity of financial transactions and to prevent errors, omissions and possible fraudulent activity.
Completes regulatory reporting including Annual National Collegiate Athletics Association Reporting, Department of Education, and Athletic Conference reporting.
Prepares projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters.
Uses systems to analyze, interpret and report on data; develop and/or generate ad-hoc reports for management and/or sponsoring agencies.
Provides financial reporting information for area(s) of responsibility to assist management planning and decision making; develops detailed statistical analyses and reports outlining fiscal activities.
Ensures Wayne State University Athletics is in compliance with University policies and procedures and those of sponsoring agencies including National Collegiate Athletics Association and Athletic Conference.
Manages and reviews the procurement or purchasing processes for Athletics and Recreation Center, Travel Wayne, Procard, and IRB’s.
Unique Duties
ESSENTIAL FUNCTIONS CONTINUED

Human Resource Management:

Establishes staffing plans to meet operational mission and objectives.
Directs, develops and administers personnel operations, programs and procedures for Wayne State University Athletics. Manages performance, recruiting, merit and salary planning, transaction management, unit communications, Family and Medical Leave tracking, employee relations, employee training, development and reporting.
Manages, authorizes and oversees all personnel and payroll related processes and transactions (including EPAF) in a timely manner; ensures adherence to approved budget lines.
Reconciles Human Resource System data to Financial Management System data.
Uses systems to analyze, interpret and report on data; and develop or generate ad-hoc reports for management.
Provides guidance to Unit regarding labor agreements and Administrative Policies and Procedures.
Proactively addresses employee relations issues with HR, Academic Personnel, Labor Relations and Unit leaders.
Provides human resource information for area(s) of responsibility to assist management planning and decision making; develops detailed analyses and reports outlining human resource activities.

General Administration:

Develops or assists in the development of short and long range strategic plans to achieve the division’s mission.
Plans and directs activities of direct reports. Recruits, hires, trains, directs daily activities, discipline and develop the staff to ensure accurate and timely service delivery and all transactions within the administrative operations are performed in compliance with University policies and procedures.
Oversees and coordinates staff workflow
Provides leaderships and training to responsible area in financial or budgetary matters.
Attends and serves on University committees or task forces.
Identifies areas in which policies and procedures need to be clarified or updated.
Participates in special projects, as requested, which may impact the University at large.

WORK CONTEXT

Job Reports To: Director
Leadership Accountability: Develops strategic plans and interprets policy
Supervisory Accountability: Supervises through management personnel
Organizational Accountability: Manages work group within department sub-unit
Financial Accountability: Manages operating budget
Customer Accountability: Interfaces with customers outside the S/C/D
Freedom to Act: Subject to general input from supervisor
Qualifications
MINIMUM QUALIFICATIONS

Education:

Requires a Minimum of a Bachelor’s degree from an accredited college or university with a preferred concentration in Business, Accounting or Finance, or transferable skills that involve intrciate oversight and analysis.

Experience:

Requires a Minimum of five years of financial, budget and supervisory experience, preferably in higher education or a large, complex organization.

COMPETENCIES REQUIRED

Business Acumen:

Possesses an understanding of administrative systems, preferably in a higher education environment.
Demonstrates a high level of understanding of School/College/Division business operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government organization.
Possesses keen business judgment and insight.
Demonstrates broad knowledge and perspective and is future oriented.

Analytical Skills:

Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information.
Makes valid and reliable evaluation of information.
Proposes and evaluates alternative solutions to achieve organizational goals.
Capable of analyzing large volume of data and summarizing results.
Requires working knowledge of the complexities and organization of an Athletics department

Leadership Skills:

Provides leadership and training to responsible area(s) regarding financial, budgetary, human resources and administrative matters.
Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results.

Organizational Agility:

Demonstrates the use of strategic and mission critical approaches in decision-making.
Knows how to get things done both through formal channels and informal networks.
Demonstrates the ability to work effectively with Director to establish and accomplish the mission, strategic plans, goals and objectives of the unit.
Preferred Qualifications
COMPETENCIES REQUIRED CONTINUED

Teamwork and Peer Relationships:

Ability to work independently while establishing and maintaining effective working relationships with a wide variety of constituents
Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available.
Ability to serve effectively on University committees and task forces.
Encourages collaboration and seeks feedback.
Demonstrates ability to share organizational knowledge with peers to support their personal developments within the institutional framework.
Must understand the unique relationship between external communities (sponsors/alumni/donors) and the abiity to project and plan and implement customer needs and expectations.

Planning/Project Management:

Ability to shift priorities and multi-task on various projects.
Develops strategies to achieve organizational goals.
Accurately forcasts length and difficulty of tasks and projects.
Realistically estimates time and resource requirements on projects.

Customer Focus:

Dedicated to meeting the expectations and requirements of internal and external customers.
Establishes and maintains effective relationships with customers and gains their trust and respect.
Proactively identifies customer issues and quickly and effectively resolves customer problems

Personal Credibility:

Possesses high ethical standards
Respects the confidentiality of information or concerns shared by others
Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance

Communication Skills:

Expresses oneself clearly in conversations and interactions with others
Expresses oneself clearly and concisely in writing
Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive including presentations to university management and committees
Testing Requirements
Not Applicable
Test Scheduling
Job Type
Full-Time
Job Category
Management
Duration of Posting
Fiscal Year of Job Open Date
2022
Job Open Date
(When job is posted in the system)
03-03-2022
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
No
Reposting Reason:
None (New Posting)
Application Information
Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

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