Administrative Coordinator Job Vacancy in Oregon Liquor & Cannabis Commission Portland, OR – Latest Jobs in Portland, OR

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Company Name : Oregon Liquor & Cannabis Commission
Location : Portland, OR
Position : Administrative Coordinator

Job Description : Initial Posting Date:
03/14/2022
Application Deadline:
03/24/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$3,515 – $5,170
Position Type:
Employee
Position Title:
Administrative Coordinator (Administrative Specialist 2)
Job Description:
The Oregon Liquor & Cannabis Commission is looking to fill one permanent, full-time Administrative Coordinator (Administrative Specialist 2) position in our Executive/Administration Office at the Oregon Liquor & Cannabis Commission in Portland, Oregon. This is an exciting opportunity for an enthusiastic individual interested in joining the agency’s management team. You will use your excellent administrative skills and customer service experience to directly support the agency’s Deputy Director in the day-to-day operation of the only State agency who regulates the sale of alcohol and marijuana for the State of Oregon.
The monthly salary listed ($3,515 – $5,170) is the non-Public Employee Retirement Systems (PERS) qualifying base salary range of the Administrative Specialist 2 position. If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
For more information on the Administrative Specialist 2 classification and compensation, please visit the State of Oregon’s Classification and Compensation website .
Who we are:
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs; the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs.
About the position:
This position exists with the Administration Division of the OLCC. In addition to directly supporting the Deputy Director, you will assist and work closely with the agency Executive Assistant and provide back-up support to the Executive Director and Board of Commissioners. You will work closely with the agency Executive and Management team members. This position is considered Management Service, Non-Supervisory.
Here are some of the essential duties of the position:
Compose letters and emails and provide verbal responses to a variety of internal and external audiences to include elected state/local officials; control state and liquor and marijuana industry representatives; liquor store agents, other state agencies, OLCC employees and the general public.
Conduct research on a variety of special projects to prepare reports or share findings and make recommendations.
Schedule appointments and maintain calendar for Deputy Director. Schedule Team and staff meetings and assist with conference room set-up and equipment needs.
Attend Executive Team and Leadership Forum meetings. Gather agenda topics, set agenda and take notes for Leadership Forum meetings and prepare meeting minutes.
Coordinate and book travel arrangements including purchase of airline tickets through approved booking agent. Prepare travel expense reimbursement forms.
Coordinate agency internal policy and procedures. Work with Executive Director, Deputy Directors, Executive Team and management to revise and finalize draft language for agency procedures and processes.
Work collaboratively with the Administration Executive Assistant on projects and tasks. Cover key job functions of the Executive Assistant in their absence.
What’s in it for you?
We offer a workplace that balances productivity with enjoyment and an option for a hybrid work schedule, including working remotely. We promote a workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity. If you are driven by the passion to do something meaningful that positively and directly impacts Oregonians, then the OLCC is the place for you.
What do you need to qualify? Minimum Qualifications:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support incudes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration .
What are the desired qualifications and attributes?
Ability to make independent decisions and plan ahead using problem-solving, leadership, reasoning, emotional intelligence and time management skills.
Ability to effectively articulate and exchange information using verbal and written communication with internal and external stakeholders, while building positive relationships and providing excellent customer service.
Attention to detail to analyze situations, identify problems, and review related information to evaluate, develop, and implement solutions.
Proficiency using Microsoft Word, Excel, and Outlook.
Please Note: In addition to your related work experience and education, we will use the minimum qualifications and desired attributes listed above to determine who will be interviewed. Please make sure the minimum qualifications and attributes you possess are clearly demonstrated in your application materials.
Want to Know More? Here’s some additional information:
This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.
The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record.
Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter, Carol Mueller at carol.mueller@oregon.gov
What we offer:
A competitive benefits package .
Paid sick and vacation leave, personal leave and eleven paid holidays per year.
Collaboration with a team of bright, hardworking and fun individuals.
Part of a small-medium state agency where you can get to know your co-workers.
A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.
How to Apply :
Internal Applicants (Current State of Oregon Employee) – MUST apply through your employee Workday account. Please update your profile with current job history and education. In the Worklet, click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
External Applicants – Please visit the State of Oregon job opportunities web-page to submit your application for the position.
Upload and attach your resume in addition to completing your job history and education details in Workday. Only complete applications will be considered.
Helpful Tips:
Remember, your application materials must clearly describe how you meet the minimum qualifications through your prior experience or education.
Be sure to attach a resume.
Allow yourself plenty of time to complete and submit the application process.
Workday will timeout after 20 minutes of inactivity.
This posting closes at 11:59 PM on the close date listed.
Be sure to check both your email and Workday account for updates regarding this recruitment.
Workday performs best in Google Chrome.
If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter, Carol Mueller at carol.mueller@oregon.gov
Veteran’s Preference:
The OLCC provides veterans’ preference points to all eligible veterans. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be sent a Workday “Task” to complete once you have submitted your application. The “Task” will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx .
After you apply:
Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORKFORCE DIVERSITY

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