Administrative Hearings Division Director Job Vacancy in Oregon Liquor & Cannabis Commission Portland, OR – Latest Jobs in Portland, OR

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Company Name : Oregon Liquor & Cannabis Commission
Location : Portland, OR
Position : Administrative Hearings Division Director

Job Description : Initial Posting Date:
03/15/2022
Application Deadline:
03/27/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$6,285 – $9,722
Position Type:
Employee
Position Title:
Administrative Hearings Division Director (PEM-E)
Job Description:
The Oregon Liquor & Cannabis Commission (OLCC) is hiring a Principal Executive Manager E (Administrative Hearings Division Director). This position is located in our Portland Office.
We are posting this as an internal and external recruitment opportunity. We will review applications and give preference to qualified candidates in the following order:
Internal Candidates (Current OLCC employees wishing to promote or change jobs)
External Candidates (Non-OLCC employees)
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs: the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by Administration, Financial Services and the Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC’s Public Safety program licenses and regulates businesses in the alcohol and marijuana industry such as alcohol and marijuana manufacturers, bars, restaurants, alcohol and marijuana retail outlets, grocery and convenience stores.
What will you do?
The Administrative Hearing’s Division purpose is to assure due process is provided for all the agency’s constituents, and to guide the agency through highly technical legal requirements, ensuring legal sufficiency for all OLCC processes. This person in this position will lead and direct the agency’s due process program functions in the form of providing legal analysis, support, and direction to policy decision making; legal and technical support and review to all agency Divisions and Programs; ensuring an effective and legal administrative rule and legislative process; ensuring an appropriate dispute resolution process; and also functions in a quality assurance role.
Here are some of the essential duties you will perform:
Direct, manage and provide legal support for OLCC policy decisions and processes within the Administrative Hearings Division
Consult with the Attorney General’s Office on legal matters involving the Administrative Hearings Division.Provide the Liquor Commissioners, Executive Director and program managers with legal analysis and support.
Research laws, case precedent, administrative law opinions, appellate decisions and legislative intent in areas of agency concern.By applying technical legal expertise, assist commissioners and the Executive Director in forming agency policy and recommend agency policy direction to, and review proposals from, Regulatory, Licensing and Distilled Spirits program directors and anticipates and resolves legal issues encountered while licensing liquor establishments, enforcing liquor laws and operating the state’s merchandising of distilled spirits.
Review, communicate and explain complex positions or decisions on behalf of, or to, the commissioners, administrative law judges, staff, licensees, attorneys, citizens and public officials.Provide technical legal assistance, guidance, and training to OLCC management and staff on the interpretation of statutes and rules to assure legal sufficiency, clarification and cogency of work products.
Provide consultation to the Assistant Attorney General on agency specific issues, needs, precedents and interpretations.
Provide legal analysis, drafting and review in the development of OLCC’s legislative concepts, proposed legislation and rules.Analyze legislation and rules proposed by others, assisting in the writing of impact statements.Provide consultation to OLCC decision-makers in analyzing how to apply new legislation to agency activities and processes.
Research, review or prepare testimony for others, or personally testify and represent the agency on OLCC legal policy issues, decisions and proposed legislation to other government bodies (legislature, local government, law enforcement) or the media, as requested by the Executive Director. Represent the agency at National Alcohol Beverage Control Association national legal symposiums.
Serve as the agency’s liaison to the Attorney General’s office concerning legal issues within AHD and other matters when directed.Consult with commissioners and executive committee members on legal or sensitive policy matters.
Direct and manage the Administrative Hearings Division.
Serve as the agency liaison with the state Office of Administrative Hearings (OAH), coordinating procedures, problems-solving, and exchanging information.Review and monitor the quantity, quality and expense of OAH work.
Direct and manage the internal hearings unit, consisting of hearing coordinator/process technicians.These technicians evaluate cases for alternative dispute resolution or settlement; prepare cases; represent the agency in contested case hearings; write exceptions to proposed orders; and present oral argument to commissioners who make final decisions in cases.
The administrative process director will evaluate the recommendations and coordinate with programs or the executive director on alternative resolutions.This unit also refers hearing requests to the OAH, issue subpoenas, appoint interpreters, and prepare the appellate record for filing in the Oregon Court of Appeals and other hearings related administrative duties.
Issue or write for the executive director’s signature, rulings related to discovery, defaults, party status, transmitted legal questions, and transmitted requests for immediate review of enumerated rulings by administrative law judges.Process and issue orders in alcohol server education cases.
Assist the commissioners in deciding contested cases by reviewing the record, identifying and researching legal and policy issues, and otherwise providing legal analysis and drafting final orders for their approval.
Perform staffing, planning, and other administrative management functions
Plan, develop goals and objectives, organize, direct, coordinate, record, budget, and evaluate work improvement for contested case hearings and administrative rules divisions. Develop, implement and manage the division budget.
Assign, review and evaluate the work of staff.Ensure that position descriptions, production and behavioral standards are up-to-date to ensure staff accountability.Appropriately consult with and notify Human Resources concerning personnel actions.Review and approve monthly time sheets for staff.
Hire, train and evaluate rulemaking and contested case hearing staff.Plan for appropriate staff training to ensure enhanced production and personal growth and development.Actively promote and support the agency’s affirmative action plan and diversity program, along with related policies and practices.Help achieve agency affirmative action goals through recruitment, hiring, employee development and training.Encourage employees to value diversity and helps create a climate of mutual acceptance and understanding.
Recognize employees for excellent performance.In consultation with the Human Resources Manager, apply the labor contract and works collaboratively to identify and resolve employee concerns/issues and disciplines as appropriate.
Manage, through technical staff subordinates, the agency administrative rulemaking process, assuring that all major policies and standards are incorporated in rules as required by the Administrative Procedures Act (ORS Chapter 183).
Assure that contested case orders, policies, and proposed and new legislation are appropriately reflected in administrative rules, and petitions appropriately processed.Oversee periodic rules review.
Participate in policy setting and agency strategic planning decisions.Participate in agency goal setting, benchmarking, and budget preparation.
Minimum Qualifications:
Three years of management experience in a public or private organization which included responsibility for each of the following: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, and
d) budget preparation.
-OR-
Two years of management experience in a public or private organization which included responsibility for each of the following: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation,
And d) budget preparation; AND 45-48 quarter hours
(30-32 semester hours) of graduate level coursework in management.
-OR-
Three years of professional experience as a program/project leader, assigning and reviewing work of professional staff (e.g., engineers, etc.) including project responsibility for developing goals and objectives, project evaluation, and monitoring and controlling or preparing a budget.
In the “Work History” section on your application, you must clearly describe your experience in each of the a), b), c), d) areas listed. Failure to provide this information may result in eliminating your application from further consideration.
Candidates who are the most competitive will possess the following skills, background, and areas of experience (Desired Attributes) :
Experience researching and analyzing complex technical and legal information including statutes, rules and case precedents, within a regulatory program.
Experience reviewing and analyzing investigative reports and supporting evidence.
Experience providing great customer service and interpersonal skills for team members and internal and external customers, and positively represent the agency in a professional manner at all times.
Ability to communicate verbally and in complex, technical information to non-specialists.
Ability to develop and present training to staff.
Note: Your application materials must clearly describe how you meet the minimum qualifications through your prior experience or education. Failure to provide this information and qualifications may result in eliminating your application from further consideration.
Additional Requirements and Job-Related Information:
You must be at least 21 years of age.
You are required to drive a State of Oregon vehicle. You will need to have a current, valid driver’s license and maintain a good driving record at all times throughout employment.
OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. The presence of criminal history could result in the withdrawal of a job offer or termination of employment.
Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter, Shannon Hoffeditz at 971-400-3495 or shannon.hoffeditz@oregon.gov
What we offer:
Opportunity for work/life balance – flexible work schedule
A competitive benefits package
Paid sick and vacation leave, personal leave and ten paid holidays per year.
Become a member of OLCC’s management team
Collaboration with a team of bright, hardworking and fun individuals
Part of a small-medium state agency where you can get to know your co-workers
A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.
How to Apply:
Internal Applicants (Current State of Oregon Employee) – MUST apply through your employee Workday account. In the Worklet, Click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
External Applicants – Please visit the State of Oregon job opportunities web-page to submit your application for the position
Attach a cover letter that summarizes how your education, training and experience show you meet the minimum qualifications and meet the desired attributes for the position.
Attach a resume
Attach college transcripts when needed to show qualifications.
Helpful Tips:
Be sure to attach a resume and cover letter.Failure to submit your resume and cover letter will result in an incomplete application
Allow yourself plenty of time to complete and submit the application, resume, and cover letter
Workday will timeout after 20 minutes of inactivity
This posting closes at 11:59 PM on the close date listed
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Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
Be sure to check both your email and Workday account for updates regarding this recruitment.
Veteran’s Preference:
OLCC provides veterans preference points to all eligible veterans. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those once you’ve submitted your application via a pop-up with a veterans’ preference questionnaire. Please check your workday account email regularly for notices to send documents.
The Oregon Liquor & Cannabis Commission is an equal opportunity, affirmative action employer committed to work force diversity.

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