Contract Specialist Job Vacancy in Washtenaw County Government Ann Arbor, MI 48104 – Latest Jobs in Ann Arbor, MI 48104

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Company Name : Washtenaw County Government
Location : Ann Arbor, MI 48104
Position : Contract Specialist

Job Description : JOB SUMMARYUnder the supervision of a higher classified employee, prepares and manages the administration of leases, contracts and procurement for the Facilities Management and Information Technology departments. Supports various agreements, contracts, proposals, and processes surrounding the various vendors in County operations.EXAMPLES OF DUTIESEssential Duties: Assist in the develop of Request for Proposals (RFP) and Request for Quotes (RFQ) for FM/IT management teams and other departments deemed necessary by Directors.Facilitate the RFP process including initial bid review and coordinate stakeholders for bid evaluations. Document stakeholder feedback and present final recommendations to Purchasing.Develop and process all FM/IT contracts (i.e., professional, maintenance, and services) and other departments deemed necessary by FM/IT Directors.Assist with language with vendor contracts and process for FM/IT management; ensuring certain language and clauses are included.Process all contract and purchase order requests and change orders for FM/IT.Process all procurement (i.e., blanket orders, supply house pricing, quotes, proposals).Confers with FM/IT management and other resources to strategically handle and/or assist with complex RFP & contract activities for FM/IT and other departments deemed necessary due to FM/IT needed support.May assists in the preparation of grantor and county budget documents. Enhance communication and customer service by meeting with necessary county employees, and others to plan for and be informed of activities and schedules that need contractual services.Works to ensure smooth transition of procurement from year end to year start. Provide reports and review purchasing order status on a quarterly basis.Staying current on contracts and purchase orders to ensure minimal disruption to operations. Provide necessary report to ensure continuity of services.Support departmental personnel in following purchasing procedures.Acts as the liaison between the departments and the vendors regarding the procurement and contracting process. Develops and maintains the master vendor list.Tracks vendor performance and reviews with management team.Develop a streamlined contracting process with continuous improvements.Maintains accurate records of RFPs, RFQs, contracts, amendments, and spreadsheets for FM/IT.Accounts payables duties as assigned, including but not limited to paying invoices, responding to vendors regarding payments, cross checking statements.Performs other related administrative tasks as assigned.The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.EMPLOYMENT QUALIFICATIONSKnowledge, Skills and Abilities: Problem solving, trouble shooting vendor and procurement issues.Financial systems for RFPs, RFQs, contracts, and procurement processing.Contract monitoring.Principles of public administration.Research, data analysis, and report preparation techniques.Computer applications related to the work.Business mathematics, including basic statistical analysis techniques.Standard office practices, including the operation of standard office equipment.Proven ability to negotiate with management assistance and guidance.Proven ability to network and/or collaborate with community partners.Strong interpersonal/communication (written/verbal) skill.Ability to work on multiple tasks at any time.Setting priorities, managing multiple projects, and meeting critical deadlines.Ability to maintain strict confidentiality.Strong organizational skills.Proven problem solving experience.Proficient in Microsoft Office applications.Must be willing to change plans and priorities on short noticeUsing sound, independent judgment within established policy and procedural guidelines.Preparing clear, concise and effective written materials.Maintaining accurate records and files.Establishing and maintaining effective working relationships with those contacted in the course of the work.PHYSICAL DEMANDSDuties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.EDUCATIONEquivalent to possession of a bachelor’s degree with major coursework in business or public administration, finance, accounting, or a field related to the work.Certified Purchasing and Supply Manager (CPSM) certification or Certified Professional Public Buyer (CPPB) preferred.Certifications must be obtained within the first year of employment.EXPERIENCEMinimum of three (3) years’ experience in contract preparation, administration and/or procurement.This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performanceJob Type: Full-timePay: $48,851.66 – $63,733.28 per yearBenefits:Dental insuranceHealth insurancePaid time offVision insuranceSchedule:Monday to FridayAbility to commute/relocate:Ann Arbor, MI 48106: Reliably commute or planning to relocate before starting work (Required)Experience:Administrative & Business Operations Occupations: 1 year (Preferred)Computer skills: 1 year (Preferred)Work Location: One location

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