Executive Assistant II Job Vacancy in ZF Marysville, MI 48040 – Latest Jobs in Marysville, MI 48040

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Company Name : ZF
Location : Marysville, MI 48040
Position : Executive Assistant II

Job Description : Work at the forefront of automotive innovation with ZF,
one of the world’s leading automotive suppliers.
Executive Assistant II
Location:
Marysville, MI, US
Req ID 34488 | Marysville, United States

Position Summary: The Executive Assistant is responsible for providing administrative/communication support, and clerical services to the Director/Plant Manager, in addition to providing general support for senior management, assisting on a variety of special and technical projects with strict confidentiality, as needed.

Position Responsibilities:
Maintain schedule and set up meetings, appointments and conferences for staff personnel and management within budget.
Maintain, develop, and update a variety of files, lists, records, charts, and worksheets.
Prepares confidential correspondence, reports and other complex documents including necessary translations.
Make all domestic and international travel arrangements for executive and senior management team as needed including expense reports and travel related issues.
Supports and develops leadership communications. Maintains and develops plant intranet sites.
Coordinate and arrange meetings and supporting activities; prepare notices, agendas, minutes, and resolutions.
Supervises other assistants including setting work standards & responsibilities to ensure effective support.
Maintain kitchens, coffee stations, conference rooms, and supply cabinets; order supplies as needed.
Determine appropriate reporting formats; distribute reports and related materials to appropriate personnel.
Answer and screen telephone calls; take and relay messages. Responds independently when possible.
Sort and distribute mail and reports within the department(s).
Participate in continuous improvement programs and provide support to team efforts. May lead committees (events, community involvement, employee involvement, or similar).
Maintain professional and technical knowledge (i.e., attending educational workshops, formal training, reviewing professional publications, establishing, and expanding professional networks, and participating in professional societies).

Essential Skills and Experience:
Associate or bachelor’s degree (preferred) in Business Management or related field (Communications, Marketing, Management, Administration, etc.)
4-5 years’ experience providing administrative support or support in a corporate business unit – supervisory experience is preferred.
Experience supporting at the executive level.
Ability to operate standard office machines, including copier, multi-line phone, and PC.
Ability to follow written and verbal instructions and work with limited supervision.
Advanced computer skills and knowledge of a variety of software programs such as Microsoft Office (e.g., Word, Access, Excel, etc.) Internet Explorer, and Concur.
Proven organization and time/project management skills.
Demonstrates resiliency and commitment during times of change and high stress.
Ability to prioritize and work in a fast-paced environment, maintaining accuracy and focus despite frequent interruptions.
Ability to work independently, proactively, and effectively in a team matrix environment employing a solution-oriented approach.
Ability to deal appropriately with confidential information.
Strong work ethic and level of professionalism. Exemplarily integrity, decision-making ability, and judgment.
Ability to maintain a constructive problem-solving attitude while dealing with time demands, incomplete information or unexpected events.
Ability to perform written and verbal communication with other managing offices on business unit, divisional, and ZF level globally.
Experience in the automotive industry preferred.

Be part of our ZF team as Executive Assistant II and apply now!

DIVERSITY COMMITMENT
To harness the power of innovation, we invest in the development of diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to our company.Our company is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with us and are in need of accommodation or special assistance to navigate our website or to complete your application, please contact us. Requests for reasonable accommodation will be considered on a case-by-case basis.ZF is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant’s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.Equal Employment Opportunity/Affirmative Action Employer M/F/Disability/Veteran
Our Commitment to Diversity
ZF is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant’s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Nearest Major Market: Port Huron

Nearest Secondary Market: Detroit

Job Segment: Plant, Business Manager, Supply, Plant Manager, Manufacturing, Management, Automotive, Operations

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