Administrative Assistant II Job Vacancy in City of Ann Arbor Ann Arbor, MI 48104 – Latest Jobs in Ann Arbor, MI 48104

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Company Name : City of Ann Arbor
Location : Ann Arbor, MI 48104
Position : Administrative Assistant II

Job Description : Opportunity is the word for the Administrative Assistant II. Working for the City of Ann Arbor in the Administrative Assistant II position is part of our progression process which gives you opportunities to grow in pay as you grow in your job knowledge. The benefits offered to city employees are some of the best for municipalities in Michigan. We invite you to apply for this great opportunity!
The Administrative Assistant II is represented by the AFSCME union and includes: Level I, II, III, IV, and V.
Entry level starting pay at Level II is $19.17/hour or $39,873.60 annually per the negotiated current AFSCME Union Contract. Over the span of your career with the City of Ann Arbor, employees in this position will have the potential to make up to $30.08/hour or $62,566.40 annually per the negotiated current Union contract.
The city has a progression process that allows an employee to promote to higher job duty levels and higher pay after the union 6-month probation, by demonstrating additional technical competencies, knowledge and skills for each level during your career with the City while learning at your own pace.
In addition to increasing your hourly pay through the progression process, you will receive an annual Increase in pay as negotiated by the AFSCME Union Contract.
Please reference the AFSCME collective bargaining agreement located at: Collective Bargaining Agreements
If hired, candidate is required to be fully vaccinated against Covid-19 no later than their start date or have a City of Ann Arbor approved medical / religious exemption.
ADMINISTRATIVE ASSISTANT II
To provide general office support and assistance to Service Area management and coordinate front office/Service Area customer service.
Duties
Incumbent may be responsible for the following duties:
Essential Duties
Coordinating the customer service aspect of the Service Area and/or front office. Developing customer relationships by listening and understanding the customer (both internal and external), anticipating and providing solutions to customer needs, and giving high priority to customer inquiries and satisfaction. Performing administrative duties to assist Service Area management such as scheduling meetings, facilities and service events, composing and distributing correspondence and preparing a variety of documents. Providing general front office support including answering telephones, preparing and receiving correspondence, distributing correspondence in a timely manner, maintaining contact information and coordinating work with fellow employees. Operating a personal computer, calculator and other standard office equipment, organizing and sorting information in a variety of forms. Maintaining physical and electronic documents and records according to specified procedures/systems, physical copies and electronic back-ups of documents and records and managing specified document retention schedule. Entering data in physical or electronic records according to specified procedures/systems. Organizing data in a variety of ways to answer questions and create reports in support of management decisions. Answering questions and performing basic functions related to one or more municipal programs or processes. Supporting others in the use and maintenance of designated hardware and software, troubleshooting problems and correcting system issues.

Training and Experience (position requirements at entry)
HS Diploma/GED
1-2 years of office experience/customer service or related field
Knowledge of LOGOS-Financial System
General knowledge and understanding of the City of Ann Arbor processes for Finance, including accounts payable, purchasing and vendor management
Technical Competencies: (position requirements at entry)
Respond to routine inquiries, for information from both internal and external customers, i.e. status of purchase orders, vendor payments and assess/route calls to appropriate unit
Process Accounts Payable invoices in LOGOS including scanning and sorting Accounts Payable invoices in Onbase, accessing, reviewing and approving batches in LOGS, and creating checks, electronic fund transe4rs, and Positive Pay files
Access and use LOGOS for financial information and provide information to customers including buy not limited to vendors, citizens, and employees.
Physical Requirements
Positions in this class typically require: walking, standing, reaching, stooping, kneeling, fingering, talking, hearing, seeing and repetitive motions.
Move and lift light objects less than 20 pounds such as mail, supplies and files. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

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