Director of Facilities Job Vacancy in Reynolds School District Portland, OR – Latest Jobs in Portland, OR

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Company Name : Reynolds School District
Location : Portland, OR
Position : Director of Facilities

Job Description : Job Title: Director of Facilities Exemption Status/Test: Exempt

Reports to: Assistant Superintendent of Student & Family Services and District Operations Classification: Administrator IV

Dept./School: Facilities Date Revised: February 25, 2022

Primary Purpose:
Lead long-term planning, strategy and policy development and decision making for assigned functional areas within the District’s Facilities Department; assume responsibility and accountability over day-to-day operations and staff in the implementation of complex plans, schedules, systems, operations and budgets for multiple projects; ensure that plans for current and future facility maintenance operations within assigned functions provide for the safety, security and proper housing of students, staff, and District stakeholders.
Qualifications:

Education/Licensure Testing Required/Bonding:

Master’s degree preferred; Bachelor’s degree required in school business operations, architecture,

facilities planning, construction management, business administration, public administration, or a

related field with experience

Designation as an NCEES Professional License Engineer or Structural Engineer will substitute for the

education requirement and four (4) years of the required experience.

Oregon Fingerprinting and Criminal Background Check clearance

Valid Class C Driver’s License and evidence of insurability

Experience:

Seven years of technical professional and supervisory work experience in large scale full-service

facilities, construction, maintenance, or operations department, including experience with large-scale

facilities planning and construction management experience. Experience specific to managing public

education or other public agency construction, facilities, and/or maintenance operations programs in

a richly diverse community is preferred. Any other combination of education and experience that

would likely provide the required knowledge and abilities may be considered.

Skills, Knowledge and/or Abilities Required:

Knowledge of:

Techniques for planning, implementation and directing of large scale comprehensive public agency facilities planning, development and real estate acquisition programs.
Equipment and materials used in public schools’ facilities, maintenance, and operations programs.
Terms, procedures, and equipment used in the maintenance and operations of buildings and facilities.
Project management principles, processes, systems, and techniques.
Techniques and principles of high-quality customer service
Project management, word processing and financial tracking systems software.
Principles and practices of effective leadership, management, and supervision.
Interpret collective bargaining agreements and apply principles and practices to disciplinary actions.
District organization, operations, policies, and objectives.
Codes and ordinances relevant to the building and maintenance of facilities in Multnomah County and the State of Oregon.
State and federal OSHA safety procedures and hazardous material compliance laws and regulations
Terms, procedures and equipment used in the design, construction, maintenance, and operation of buildings and facilities.

Ability to:

Manage short- and long-range plans and implement cost-effective maintenance programs.
Prepare, administer, and monitor budgets and anticipate future budgetary needs; public agency budgeting, contracts and bidding requirements.
Communicate effectively both orally and in writing.
Analyze, interpret, explain, and apply complex rules, regulations, policies, procedures, laws, and ordinances. Exercise sound, independent judgment, and initiative within established guidelines.
Establish and maintain effective working relationships with a diverse workforce and community.
Compile and analyze data and report in user-friendly formats; prepare and present data in written and oral reports.
Provide internal consultation services to district departments.
Deliver a high-level of customer service to district stakeholders.
Advocate, model, learn and implement Reynolds School District’s Equity Policy, Equity in Public Purchasing and Contracting and other board policies.
Oversee preparation and monitoring of division budgets.
Analyze processes and problems, identify opportunities for improvement and follow through on changes. Work with a variety of technologies and software.
Design, implement, monitor, and evaluate department programs, policies, and procedures in compliance with relevant legislation and funding guidelines.
Plan, organize, assign, coordinate, review and evaluate the work of professional, technical, consultant and administrative support staff.
Analyze technical design engineering, construction engineering and surveying problems; evaluate alternative project approaches and adopt effective solutions.
Prepare accurate and detailed written material, including staff and administrative reports.
Manage budgets and audits and anticipate future budgetary needs.
Review and negotiate agreements and contracts.

Major Responsibilities and Duties:

Facilities Program Management (Essential)
Direct the research, planning, development and implementation of procedures designed to comply with state, county, and city laws, ordinances, and regulations of assigned functions, that ensure the physical health, well-being, and safety of students, staff and community, within school buildings, adjacent facilities, school grounds, and other district buildings and facilities; implement various building maintenance related programs, including routine, proactive, preventative and predictive maintenance.
Oversee development of functional areas short- and long-range planning in the areas of Facilities and Asset Management, staffing allocations, workflow, production standards, equipment, supplies, and similar functions related to building maintenance and custodial project management, development, administration, and the monitoring.
Develop, propose, review, approve and execute designated areas in the District’s facilities general plans to meet scope, quality, budgetary, scheduling and communications objectives; develop and oversee operational metrics and project benchmarks; oversee, monitor, and ensure compliance with and updating of program(s) policies, procedures and manuals.
Proactively oversee and manage the coordination of department activities, collaboration and communication with appropriate internal and external partners, professional and technical experts and other District and community stakeholders to explore multiple perspectives and multiple viewpoints, and to resolve project challenges; establish and maintain effective school, business and community relationships in support of facilities maintenance, operations and assets management.
Oversee the development of multiphase projects’ timelines, budgets and critical path scheduling to facilitate ongoing school and facilities maintenance activities.
Direct staff in and conduct inspections of work sites to ascertain scope of work to be performed, essential resources and staff, budget requirements and similar issues; follow-up on work-in-progress through completion and sign-off; manage and monitor staff and contractors in the inspection of schools and District facilities work and job sites to ensure program objectives have been met.
Ensure compliance with District contracting policies and procedures for assigned projects as well as enforcement of contract provisions; oversee certification of consultant and contractor payment requests, change order requests, requests for information and all project processes necessary for quality assurance and compliance with district policy.
Lead and participate in building and facility maintenance planning meetings with design professionals, district stakeholders, community representatives and municipal code enforcement agencies representatives and staff.
Demonstrate a commitment to the Reynolds School District Equity Initiative by developing a thorough knowledge and application of the District’s Racial Educational Equity Policy, Equity in Public Purchasing and Contracting, and other board policies; participate in staff development, in-services and trainings related to diversity, equity and inclusion in the workplace and in K – 12 education; model appropriate behaviors; develop, recommend, implement and communicate improvements to school and business practices with awareness and understanding of their impact in a racially and culturally diverse community.
Direct and oversee preparation of a variety of reports, memoranda, letters and other documents regarding operations and maintenance issues; ensure the maintenance of detailed records of programs’ activities, progress, and results.
Direct the compilation of complex and technical data and information for assigned functions and programs for preparation of a variety of presentations; provide technical expertise and information to senior management, the Board of Education, district employees, parent groups and other stakeholders regarding assigned operations status and activities; serve on District committees, attend and represent the District in meetings, workshops, conferences and professional activities, as appropriate.
Perform all work as warranted by curriculum program or needs; comply with the District’s Strategic Plan.
Articulate the District’s mission and goals in all facilities/bond planning and construction areas to the community and solicit its support in realizing the mission.
Interpret data within defined guidelines, utilize and analyze the information to reach conclusions and make recommendations independently; problem-solve to identify issues and create action plan.

Budget

Provides input in the preparation of the annual budget.
Personnel Management
Lead and facilitate designated program staff development; implement staff training in areas such as, equity, diversity and inclusion, procurement, programs’ evaluation and reporting requirements, procedures to improve efficiency and reduce costs, collaborative teamwork and team management, and district maintenance and management systems.
Supervise the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions.
Perform field inspections of work in-progress and completed jobs; coach employees as needed.
Provide functional and technical supervision over personnel in the division while under periodic review by the Assistant Superintendent.
Conduct performance management reviews, annual employee evaluations, administer progressive discipline, and assist with hiring and discharge decisions of employees in assigned area.
Conduct investigations and issues disciplinary actions according to collective bargaining agreements and applies principles and practices to disciplinary actions as needed.
Oversee all safety training and certifications for division staff.
Ensure division employees follow District safety protocols and emergency procedures.

Other Duties

Maintain regular and consistent attendance and punctuality.
Assist with special projects as may be identified by supervisor.
Travel between school sites and district offices.
Maintain confidentiality.
Performs other related duties as assigned to ensure the efficient and effective functioning of the department.
Supervisory Responsibilities:

Supervises, evaluates, and recommends hiring and firing; issues work assignments or job tasks and monitors the work of others; directs the work of others in the absence of the supervisor; supervises and evaluates the work of others

Mental Demands/Physical Demands/Tools & Equipment/Environmental Factors:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Persons with certain disabilities may be capable of performing the essential duties of this class with or without reasonable accommodation, depending on the nature of the disability.

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting and on

active construction sites

Posture: Sitting or standing for extended periods of time, extended walking, climbing (stairs, ladder, scaffold, or ramps); balancing; bending at the waist; stooping; kneeling; couching; crawling; pushing; twisting; reaching overhead above shoulders and horizontally to retrieve and store files and supplies; speaking clearly; hearing; seeing to read, prepare and assure the accuracy of documents

Motion: Repetitive hand motions including frequent keyboarding and use of mouse

Lifting/Pushing/Pulling: Moderate lifting and carrying (15-44 pounds weekly); light lifting and carrying (under 15 pounds daily)

Tools/Equipment Used:

Office: Dexterity of hands and fingers to operate a computer keyboard, peripherals, and other standard office equipment; calculator; multi-line phone system; copier; presentation software

Vehicle and Related: Driving personal vehicle and/or district vehicle when required

Communications: Radio communication equipment; mobile phone

Other: Video monitoring equipment
Environment:
Primary workplace is in an open office environment which requires long periods of

computer work with occasional trips to existing district facilities, lease, and potential purchase sites,

community meetings and hearings, and some evening meetings; frequent districtwide travel;

occasional remote environment; may work prolonged variable work hours including evenings and

weekends

Hazards: Exposure to hazardous conditions, equipment, substances, and materials found at

construction sites; potential conflict situations.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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