Administrative Assistant – Early Childhood Center Operations Job Vacancy in Muskegon Area ISD Muskegon, MI 49442 – Latest Jobs in Muskegon, MI 49442

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Company Name : Muskegon Area ISD
Location : Muskegon, MI 49442
Position : Administrative Assistant – Early Childhood Center Operations

Job Description : Muskegon Area Intermediate School District 630 Harvey St. Muskegon, MI 49442POSITION: Administrative Assistant – Early Childhood Center OperationsEmployees in this classification perform general office duties such as assisting parents and children, data input, computer word processing, filing, operating typical office machines, answering telephones and mailing correspondence. Depending upon departmental assignment, specific functions may differ somewhat from assistant to assistant, but general functions are similar.MINIMUM QUALIFICATIONS: 1. Possession of a high school diploma or its equivalent.2. Possession of excellent communication and customer service skills.3. Demonstrated proficiency with a variety of word processing, desktop publishing, and data entry systems.4. Possession of excellent organizational, time management and interpersonal skills.5. An ability to prioritize and address multiple tasks and responsibilities.6.ESSENTIAL JOB FUNCTIONS:1. Maintains children files for early childhood center programs, helping ensure compliance with a variety of program regulations.2. Collect and maintain accurate child data for MSDS reporting, utilizing Powerschool and ChildPlus databases.3. Assists in the child enrollment process, helping families submit needed documents4. Provide support to Early Childhood teaching teams and center staff.5. Assumes responsibility for typical administrative assistant duties including phone and reception functions, word processing, data entry and spreadsheet creation, correspondence composition and distribution, mail distribution, office machine operation.6. Provides a range of direct assistance to the assigned staff.7. Makes arrangements for meetings, workshops, professional development sessions, staff travel.8. Accepts responsibility for the coordination and facilitation of assigned special projects.9. Generates purchase orders, invoices, meeting minutes, budget reviews, departmental reports and correspondence, and other assigned materials.10. Accepts responsibility for maintaining necessary rules of confidentiality.11. Upholds Head Start Code of Conduct.12. Uses a variety of electronic data gathering and reporting systems required by the State of Michigan and/or the MAISD.PREFERRED COMPETENCIES: A MAISD Instructional Employee Skillfully Demonstrates . . . Understanding the Organization:Serves as a strategic partner to build, grow and maintain profitable and long-lasting relationships with key stakeholdersBuilding Collaborative Relationships: * Finds common ground and drives to consensusTakes a proactive approach to relate, build and maintain rapport with stakeholdersUnderstands interpersonal and group dynamics and responds in an effective mannerMaking Complex Decisions: * Is respected by others for displaying student-focused decisionsTakes a proactive approach as an effective liaison between multiple and diverse stakeholdersTaking Initiative: * Identifies and seizes new opportunities with a student focusAdapts quickly to changing resource requirementsBeing Authentic: * Provides direct and actionable feedbackShows consistency between words and actionsBeing Flexible and Adaptable: * Remains calm and productive in uncertain situationsTakes on the challenge of unfamiliar tasksDEADLINE FOR APPLICATIONS: All candidates must apply online at www.muskegonisd.org/jobs/.TERMS: This position is 240 days with single subscriber benefits, paid holidays, paid sick and personal time. State retirement system through the Office ofRetirement Services, Pension Plus or Defined Contribution.SALARY RANGE: $19.1675 per hourIt is the policy of the Muskegon Area Intermediate School District that no staff member, candidate for employment, program participant, or recipient of services shall experience discrimination on the basis of race, color, national origin, sex (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category (collectively”Protected Classes”), in its programs and activities, including employment opportunities. Inquiries related to issues of discrimination on the basis of disability should be directed to the Assistant Director for Special Education at (231) 767-7249. All other discrimination inquiries or requests for special accommodations to participate in a program, event, or activity should be directed to the Human Resources Director at (231) 767-7213.Job Type: Full-timePay: $19.16 per hourBenefits:401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceRetirement planTuition reimbursementVision insuranceSchedule:8 hour shiftMonday to FridayWork Location: One location

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