Administrative Specialist Job Vacancy in Oregon Department of Education Salem, OR – Latest Jobs in Salem, OR

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Company Name : Oregon Department of Education
Location : Salem, OR
Position : Administrative Specialist

Job Description : Initial Posting Date:
03/18/2022
Application Deadline:
04/03/2022
Agency:
Oregon Department of Education
Salary Range:
$3,296 – $4,993
Position Type:
Employee
Position Title:
Administrative Specialist 2 (Bilingual English/Spanish Encouraged)
Job Description:
Remote work or a hybrid of remote/office will be considered in filling this position. The ability to report to Salem is required when business or operational needs are dependent on onsite activities, generally a few times a month.
If you possess language skills in Spanish, you are encouraged to apply! Bilingual differential pay is provided to positions that require to use a language other than English to fulfill their job duties within their position. Bilingual differential pay is 5% of the employee’s base pay.
We are seeking an Administrative Specialist 2 to join our team in our Salem Office of the Oregon Department of Education . This is a full-time, limited duration position scheduled to end August 31, 2024, however it may be extending pending fiscal approval. Limited duration positions are eligible for full benefits.
Who We Are
The Oregon Department of Education (ODE) oversees the education of over 560,000 students in Oregon’s public K-12 education system. ODE encompasses early learning, public preschool programs, the state School for the Deaf, regional programs for children with disabilities, and education programs in Oregon youth corrections facilities. While ODE isn’t in the classroom directly providing services, the agency (along with the State Board) – focuses on helping districts achieve both local and statewide goals and priorities through strategies such as:
Developing policies and standards
Providing accurate and timely data to inform instruction
Training teachers on how to use data effectively
Effectively administering numerous state and federal grants
Sharing and helping districts implement best practices
Our mission: to foster equity and excellence for every learner through collaboration with educators, partners, and communities.
Our values: Integrity, Accountability, Excellence, and Equity
If you feel inspired and motivated by our mission and values, we invite you to join us!
What you will do !
As our Administrative Specialist, you serve as the key support in the implementation of the Strengthening Mental Health in Education SMHiE 2.0 Initiative, and be an important member of the Mental Health in Education team. The team is committed to implementing strengths-based, trauma- and SEL-informed, equity-centered mental and behavioral health prevention and promotion strategies for Oregon’s public school system. The initiative involves: 1. Developing and implementing a mental health literacy program; 2. Developing, designing and implementing a mental health credentialing program; and 3. Developing policies and procedures to support the Community Care and Connection (Triple C) Pilot Project. This person is in the Office of the Director, and collaborates with the Senior Mental Health Officer and Mental Health in Education project team.
View the job description here .
Why us?
At ODE, we hire a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all of our employees can thrive.
Our amazing benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid “Personal Business Days” per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
If you have a desire to make a difference in the lives of Oregonians, apply today!
What are we looking for?
Candidates who are the most competitive will possess the following background, skills and experience:
A minimum of two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
Must be proficient with database, spreadsheet, word processing software, Google documents and file organization. Preferably web page design experience.
Demonstrated ability to professionally and effectively communicate orally and in writing with a variety of audiences, answering questions and explaining technical information .
Demonstrated ability to respond to highly sensitive requests and communications, and maintain confidentiality.
Education or experience in writing, researching, interpreting and applying statutes, rules and policies
Ability to work independently and with multiple deadlines, continual change, and heavy workloads.
Ability to accurately complete detailed work.
This will be recruited as bilingual English/Spanish encouraged however, the language skill is not required. If you possess language skills in Spanish, you are encouraged to apply! Bilingual differential pay is provided to positions that require to use a language other than English to fulfill their job duties within their position. Bilingual differential pay is 5% of the employee’s base pay.
How to apply :
Materials Required –
Resume
Cover Letter stating why you are interested in this position and addressing your qualifications relating to any of the desired attributes mentioned for this position. Please limit your cover letter to 2 – 3 pages.
External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View this video for help.
Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.
Failure to attach a cover letter and resume may result in disqualification of your application . Please contact ode.jobs@state.or.us if you have any questions on the application process.
Help Your Application Rise to the Top!
Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Candidates whose training and/or experience most closely match the requirements and needs of the position and who attach all necessary documents will be eligible for an interview. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
Additional Information
Covid-19 Vaccination Requirements: The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check, as a condition of employment.
Veterans: Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veterans Resources . You may also call the Oregon Department of Veterans’ Affairs at 1-800-692-9666.
Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.
Helpful links and contact information :
Learn more about ODE

Understanding the State Application Process

Help & Support webpage

Learn more about Oregon

For additional information you may contact us by e-mail at ode.jobs@ode.oregon.gov .
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don’t meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

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